HR Divisions

• Administration
• Affirmative Action/Employee Relations
• Benefits
• Employment Services
• Fiscal Services
• Human Resources Planning, Project Management and Evalution
• Organizational Effectiveness (formerly Staff Development & Wellness)
• Payroll Services
• PeopleSoft and HR Systems

Administration

HR leadership team member(s) responsible: John Ralston (502) 852-7591
Customer Service E-mail Account

The mission of the human resource administration unit includes:

• Providing leadership to the human resources department in order to meet established objectives and customer service expectations. Conduct investigations as required by law or as needed/requested in order to determine facts and take appropriate remedial action Coordinating pre-termination and appeal hearings to ensure due process is provided and policies are followed. Administer the university unemployment compensation program to ensure appropriate and timely compensation is madeConducting investigations as required by law or as needed/requested in order to determine facts and take appropriate remedial action. Advising departments on appropriate progressive discipline and other management actions in order to address/modify workplace issues and/or behavior. Provide supervisory training on Employment Law, Policies and Procedures, Harassment and Sexual Harassment.Provide backup on Dispute Mediation as appropriate.Recommend updates to university policies and procedures in order to streamline operations, comply with state or federal law, or to comply with board of trustees, president or other decision maker requests.
• Attending monthly staff senate, Commission On Status Of Women, Commission On Diversity And Racial Equality, and periodically attending faculty senate meetings.

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Affirmative Action/Employee Relations

HR leadership team member responsible: Harvey Johnson (502) 852-6688 and Malinda Durbin (502) 852-6536 Customer Service Account

The mission of the affirmative action/employee relations unit includes:

• Mediating disputes between university employees in conflict in order to facilitate communication of issues/expectations and/or resolve dispute.
• Assisting persons with disabilities with fully participating in university employment and employment opportunities including conducting ADA investigations as requested.
• Listening and advising staff concerning difficulties they are experiencing with respect to work and/or home issues/challenges.
• Conduct construction site visits to ensure compliance with contract provisions relating to nondiscrimination and equal employment opportunity.
• Preparing and presenting employee informational and other seminars to proactively address issues involving respect in the workplace, harassment, employment rights and responsibilities, or other workplace issues which might negatively impact positive employee relations.
• Assisting staff and departments with family and medical leave issues and requests.
• Administering the university commercial driver's license program to ensure we are in compliance with federal law.
• Attend CODRE and Commission On Status Of Women meetings in order to receive and/or convey information.
• Coordinate with vice provost for diversity and equal opportunity on diversity and other initiatives.

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Benefits

HR leadership team members responsible: Patricia Benson (502) 852-1907 and Dana Hummel (502) 852-8622

Customer Service Account: louisville.edu/hr/help

The mission of the benefits administration unit includes:

• Administering contracts with vendors to ensure that contract terms and conditions are fulfilled.
• Preparing RFP's and managing the RFP process to secure benefits on terms favorable to the university or university employees.
• Chairing/facilitating quarterly benefits committee meetings
• Chairing/facilitating quarterly EAP committee meetings
• Conducing needs assessment and satisfaction surveys of benefit offerings
• Conducting informational sessions concerning benefit offerings including weekly new employee orientation, retirement seminars, etc.
• Preparing written and other communication materials concerning benefit offerings for inclusion in university publications.
• Assisting customers with claims and/or disputes with vendors.

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Employment Services

HR leadership team member(s) responsible: Angela Givan (502) 852-6537

Customer Service Account

The mission of the employment services unit includes:

• Establishing a recruiting process and system that results in the efficient and timely selection of qualified temporary and regular-status personnel for vacant university positions.
• Establishing a classification system that allows for appropriate and timely selection and compensation of university positions.
• Establishing a compensation system that is competitive externally and equitable internally.
• Addressing documented underutilization of minorities and/or women in the workforce while allowing for periodic flexibility in hiring based on legitimate business needs.
• Coordinating with operating units and HR organizational effectiveness as well as HR planning units to identify competencies and staffing plans so that adequate applicant pools can be established in time for anticipated need.

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Fiscal Services

HR leadership team member responsible: Paula McDonald (502) 852-7909
Customer Service Account

The mission of the fiscal services unit includes:

• Preparing and managing the department budget to ensure that authorized spending is not exceeded.
• Reconciling invoices and accounts to ensure timely and appropriate payment.
• Wiring to and/or receiving funds from vendors and entities to ensure timely and appropriate payments and receipts.
• Filing and imaging documents and maintaining department file room to ensure security of documents and their timely retrieval upon request.
• Assisting with procurement of goods and services for efficient and effective department operations.

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Human Resources Planning, Project Management and Evaluation

HR leadership team member responsible: Kim Noltemeyer (502) 852-0703
Customer Service Account

The mission of the human resource planning, project management, and evaluation unit includes:

• Consulting with human resource department team members concerning the proactive establishment of project and other planning documents to facilitate the timely and efficient completion of projects.
• Maintaining PeopleSoft security in order to safeguard integrity of data and restrict access as to information as appropriate.
• Creating a database to track project plans and other commitments in order to provide reports which assist human resource units with meeting work obligations, commitments to stakeholders, and meeting project plan deadlines.
• Preparing monthly reports for department leadership on status of projects and unit metrics.
• Administering department stakeholder surveys and preparing periodic reports.
• Creating workforce planning reports to assist university and department leadership with making policy and resource allocation decisions.
• Researching and developing technological products and solutions to improve department operations and effectiveness.

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Organizational Effectiveness (formerly Staff Development & Wellness)

HR leadership team member responsible: Brian Buford (502) 852-0696
Customer Service Account

The mission of the Organizational Effectiveness unit includes:

• Identifying competencies needed by current or future workforce and identifying delivery strategies for competency acquisition by faculty and/or staff.
• Creating and managing the human resource department customer service strategies across all operational units.
• Creating, editing, and coordinating the dissemination of department wide communications involving human resource initiatives and deadlines.
• Coordinating special human resources projects such as new employee orientation, the employee suggestion program, staff recognition program and luncheon, unit retreats, and faculty/staff mentoring initiatives.

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Payroll Services

HR leadership team member(s) responsible: Bob Cochran (502) 852-2643 and Linda J. Wilson (502) 852-2346
Customer Service Account

The mission of the payroll services unit includes:

• Processing payroll, position management, and benefits transactions to ensure timely and correct payment /receipt of benefits of faculty, staff, and students.
• Operating a human resource help desk to provide forms, answer routine questions concerning payroll and benefits, distribute payroll checks, provide assistance to walk-ins or log/assign items into heat system concerning payroll/position management issues and/or benefits deductions or related transactions.
• Establishing and maintaining functionality to facilitate the lawful employment and payment of foreign nationals.
• Preparing manuals, calendars, checklists, and training aids for use by unit business administrators and others for the efficient processing of funding, payroll, and other transactions.
• Ensuring the data integrity of the database used to process payroll and benefits transactions is of a high quality.
• Attending monthly unit business administrator meetings in order to provide updates or respond to inquiries.

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PeopleSoft and HR Systems

HR leadership team member responsible: Donna Bartman (502) 852-7712
Customer Service Account

The mission of the PeopleSoft systems unit includes:

• Ensuring the PeopleSoft tables and systems are appropriately configured, periodically updated, and operating efficiently and effectively.
• Serving as functional analysts to appropriate functional teams in HR and on campus-wide PeopleSoft upgrade teams.
• Documenting current HR business processes and making recommendations for improvements which will make best use of PeopleSoft functionality.
• Assessing the impact of business decision on PeopleSoft system and processes.
• Training HR personnel on PeopleSoft functionality relevant to their duties in order to provide service or ensure appropriate operation.
• Testing PeopleSoft fixes and patches to ensure operating within established parameters.
• Assisting with creation of reports and queries by HR units or campus departments.
• Assisting with the development of specifications for specialized software to interface with PeopleSoft system and which will improve the effectiveness and efficiency of the HR department.

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