Residence Hall Policies
Membership in the Community
Housing policies and codes are designed to give a clear understanding of what is expected of you as a University of Louisville resident. Although policies and procedures may appear and “feel” restrictive, there is no intent to deprive students of an opportunity to make independent decisions. Policies have been established in accordance with other University regulations, local, state, and federal laws. The policies set in place have proven to be in the best interest of the residence hall community at large. With these ideas in mind, On-Campus Housing has established a number of guidelines that are intended to give you and your neighbors’ standards by which you can live and learn together. Residents and prospective residents are strongly encouraged to check with staff members ahead of time regarding any questions, perceived exceptions, or interpretations they might have concerning these rules.
Who has the Responsibility?
We believe residence hall students come to the University of Louisville understanding that they are responsible for their actions and that living in a densely populated environment requires maturity and good judgment. The policies and procedures in this document allow On-Campus Housing to govern acceptable and unacceptable behavior, to terminate agreements or take other action, including but not limited to restriction of privileges, such as visitation restrictions, if residents do not comply with the policies and procedures. The residence hall staff will confront residents if their actions are contrary to policy. Our sincerest desire is that by calling attention to a resident’s behavior and its consequences, better judgment will be exercised and future misbehavior avoided. Remember that you have voluntarily agreed to live in and become a part of the residence hall community. By signing a housing license agreement you have indicated that you acknowledge and follow the policies and procedures of the community.
The following sections describe University of Louisville On-Campus Housing policy regarding the sale, service, distribution, and consumption of alcoholic beverages on university property in accordance with federal, state, and local laws.
Alcohol Possession, Consumption and Distribution
Prohibited conduct includes:
- Providing alcoholic beverages to individuals under twenty-one (21) years of age, or possession or use of alcoholic beverages by individuals under twenty-one (21) years of age.
- Section 10h. of the Code of Student Conduct.
- Unauthorized distribution of alcoholic beverages or possession of alcoholic beverages for purposes of distribution.
- Section 10j. of the Code of Student Conduct.
- The possession and/or consumption of alcohol by any individual, regardless of age, in first-year residence halls. First-year residence halls include Miller Hall, Center Hall, Wellness Hall and Unitas Tower.
- The possession and/or consumption of alcohol by persons of legal drinking age in a residence space where none of the assigned residents are of legal drinking age.
- Possession or consumption of alcohol in common areas. Common areas include any area outside of private living spaces, including but not limited to lounges, hallways, stairwells, elevators, balconies, laundry rooms, bathrooms, and study areas.
Alcohol Paraphernalia, Receptacles and Common Sources
Prohibited conduct includes:
- Possession of alcohol paraphernalia and alcohol receptacles in all first-year residence halls and residence rooms assigned to residents under the legal drinking age. Alcohol paraphernalia includes items that promote irresponsible drinking and tools used for drinking games, including but not limited to funnels and beer pong tables. Alcohol receptacles include receptacles that once contained alcohol.
- Possession and/or use of common sources of alcohol in any first-year residence hall and residence rooms assigned to residents under the legal drinking age. Common sources of alcohol include containers used to provide alcohol to multiple persons, including but not limited to kegs and home brewing kits.
Participation in or presence during drinking games is prohibited in all residence halls. Drinking games include any activity which promotes the abuse of alcohol and/or involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol. This includes simulated drinking games (e.g. water pong).
Prohibited conduct includes open containers of alcohol, including empty containers are prohibited in common areas, first-year residence halls, and rooms assigned to residents under the legal drinking age.
Appearing in a public place manifestly under the influence of a controlled or other intoxicating substance to the degree that there is danger to self, others, or property or there is unreasonable annoyance to person(s) in the vicinity is prohibited.
- Section 10y. of the Code of Student Conduct
Drug & Tobacco Policies
The following sections describe University of Louisville On-Campus Housing policy regarding the sale, manufacture, distribution, possession and use of illegal drugs on University property in accordance with federal, state and local laws.
Controlled Substances and Illegal Drugs
The unauthorized distribution, possession, manufacture, or use of any controlled substance or illegal drugs, as defined by the Kentucky Revised Statues, Chapter 218A is prohibited.
- Section 10g. of the Code of Student Conduct
The unauthorized distribution, possession, manufacture or use of drug paraphernalia or paraphernalia with illegal drug residue is prohibited. Drug paraphernalia means any device and/or materials for the intended or implied use of controlled substances and illegal drugs, including but not limited to devices and/or materials used to prepare, use, or cover-up the use of drugs.
Distribution, possession, manufacture of use of any quantity of marijuana is prohibited. Note: Possession of a medical marijuana license or prescription does not provide exemption from this policy.
Prescription and Over-the-Counter Medication
The unauthorized distribution, possession, or use of any prescription medication, over-the-counter medication, or any other substance being used in any manner other than its intended purposed which can cause harm, is prohibited in all residence halls.
The University of Louisville is a smoke-free campus. Smoking is not permitted throughout the University. Smoking tobacco in a residence hall or in a non-designated area adjacent to a residence hall is prohibited.
Child Abuse Policy
On-Campus Housing staff members are required under the Kentucky Unified Juvenile Code (KRS Chapters 600 to 645) to make a report of any neglect, physical, sexual or emotional abuse, and dependency of children to Child Protective Services (502-595-4550). Child abuse may be indicated by physical marks on the child, a child may report abuse, or the child may be left unattended in a room or apartment. These are only some examples of child abuse and are not exhaustive – definitions of child abuse, neglect, and dependency may be found under Kentucky Revised Statute 600.020. The following steps will be taken when abuse is suspected:
- The Housing professional staff on-call will be contacted.
- The hall staff will document the incident.
- If after hours, Child Protective Services will be contacted the next working day by Housing Staff.
If you believe that a child is being abused, neglected or is dependent, please contact Child Protective Services (502-595-4550).
Courtesy (Quiet) Hours and Noise Policy
Courtesy hours are in effect at all times to maintain community standards and to meet the expectation of an environment conducive to academic success. Noise originating from anywhere on a floor should not be audible by another floor or room within the building or outside. A resident may ask another resident to reduce noise.
Credit Card Security Policy Contact Information
Business Address: University of Louisville Housing and Residence Life, Louisville, KY 40292
Customer Service Number: 502-852-6636
Departmental Contact Email: Jacqueline Smith – firstname.lastname@example.org
Refund, Delivery and Privacy
Refund Policy: Refunds are provided only in cases where a double payment has occurred.
Delivery Method: An email confirmation will be sent to your email address within 24 hours.
PCI DATA PRIVACY STATEMENT: We respect your privacy! This policy applies only to data subject to the payment card industry standards and is not applicable to other types of personally identifiable information collected by the university. Any and all the information collected on this site will be kept strictly confidential and will not be sold, reused, rented, disclosed, or loaned! The information you give us will be held with the utmost care and will not be used in ways that you have not consented to. Any non-personally identifiable information gathered from your internet browser, such as IP address, domain name, browser software and OS type, is anonymous and no personal information is ever transmitted to us in this manner. This non-personally identifiable information relating to site visits is used to improve the feature and functionality. If you have any questions, please feel free to call or email us.
Facility Use by Non-Resident Groups
Public spaces (lounges, basements, lobbies, kitchens) may be used by groups outside On-Campus Housing including Greek organizations and Recognized Student Organizations (RSOs) with written permission from the Housing Office. Preference is given to residence hall groups but anyone may request a room as long as there is agreement to all policies.
Evacuation of all persons in University buildings is mandatory when a fire alarm sounds. Use of all microwaves and other approved cooking devices must be monitored properly. Cooking devices, such as toaster ovens, toasters, crock-pots, coffee pots, hot plates & indoor/outdoor grills are not permitted in the halls or on balconies. Use of cooking appliances in rooms is limited to basic microwave use. Candles (including decorative and de-wicked), sparklers, combustible figurines, halogen lamps, incense and other like items are also not permitted in the halls or on balconies. Hanging objects from sprinkler heads, pipes and electrical conduit is strictly prohibited. “Live cut” trees (such as Christmas trees) are not permitted anywhere in the buildings. Items may not be posted, displayed or attached to the window in a fashion such that they are visible through a window. This policy includes, but is not limited to, signs, cans, bottles and posters.
Guest and Escort Policies
A guest is defined as any visitor who does not live in the building, including family members and parents. In buildings with gender specific floors, any opposite-sex living in the same building, but visiting the floor, is also a guest. University of Louisville students only have access to the specific residential space where they are assigned and are considered guests in all other communities.
Resident and Guest Responsibilities
Residents are responsible for and can be held accountable for the behavior of their guests. Residents must inform their guests of policies and violations of On-Campus Housing. Residents may be held accountable for the guest’s behavior that takes place inside the room and in the common areas of the building, whether or not the residents are present. Guests that fail to comply with any University policy or staff member will be asked to leave the residence hall. A guest can be denied permission to remain in the building or may be prohibited from future visits if he or she creates a disturbance or violates any rule or regulation.
A roommate’s expectation of privacy, sleep and study take precedence over the privilege of a host to have a guest. You must have approval from your roommate(s) or apartment-mate(s) to have a guest.
Residents and their guests (including parents and family members) are required to conform to the visitation hours established in the building in which they live or are visiting. See the Visitation Policy below for more information or your Hall Director for building specific visitation hours.
All guests must sign-in/out at the front desk by completing a sign-in/out card or sheet. These sheets or cards are held behind the desk and can be requested from the staff member working the desk. The host and the guest may be required to present ID for verification. Even if no staff is present when you need to sign-in/out, cards will be available and must be filled out. If no cards are available, write your name, guest’s name, date, and time on the piece of paper. No more than two guests per resident may be signed-in at any time.
Guests must be signed-in/out during the following hours in the buildings:
- Center, Community Park Wellness, Miller Hall, Threlkeld, Louisville Hall, Unitas Tower and University Towers:
- 24 hours a day/7 days a week.
- Bettie Johnson Hall, Billy Minardi Hall and Herman and Heddy Kurz Hall:
- 10pm – 8am/7 days a week.
- Med-Dent Apartments:
- No sign-in required.
- If a resident requests to have a guest stay with them for more than fourteen (14) days, he or she must request permission in writing via the extended guest request form.
Guest Escort Policy - Residence Halls
Residents must accompany their guests during their entire visit in the residence hall. A guest is defined as any visitor who does not live in the building or is an opposite sex visitor living in the same hall in which they are visiting. Residents are also responsible for informing their guests of policies and notifying them when a policy is violated. The following guidelines apply to the escort policy:
- Residents visiting in all halls must always have an escort, and you must escort your guest into the building, up the elevator or stairwell to your room.
- You must remain with your guest at all times while you are in public areas, kitchens, TV lounges, student lounges, laundry rooms, restrooms, hallways, stairwells, or elevators.
- Your guests must remain in your room or accompany you until they leave the building. No guests are permitted to stay in your room if you leave the building. Visitors to apartments are allowed to remain in the apartment even if the resident leaves the building for short periods.
- Never agree to escort a person(s) you do not know – you will be responsible for them. This includes opening lobby doors to allow visitors entrance.
- Residents must never loan their residence hall keys to another person for any reason. In addition, a student found in possession of a set of residence hall keys not issued in their name is in violation of the escort policy.
Guest Escort Policy - Medical Dental Apartments
Visitors to the Medical Dental Apartments are allowed to remain in the apartment even if the resident leaves the building. Refer to the visitation policy for apartments for more details. Signing in of guests is not required in Medical Dental Apartments. Residents do need to be in the elevator when sending the elevator for a guest.
Guest Escort Policy – University Tower Apartments
Residents of University Tower Apartments are not required to sign guests into their apartments if those guests are residents of University Tower Apartments. However, it is required to escort any guests from the lobby to one’s apartment. If the resident is a parent and cannot bring the child with him or her to escort their guest due to the child’s bedtime or illness, it is permitted to contact the front desk and give permission to admit the guest onto the elevator. Staff should fill out the guest log with the appropriate information. Any resident abusing this exemption could lose their privilege to have guests in the building. Be prepared for front desk staff to request to see identification from you and/or your guest if they do not know you to be a resident. Staff may request that you sign in if you do not do so upon entering the building, but don’t expect to be reminded to sign in. It is the resident’s responsibility to ensure they follow the procedure.
The policy continues to permit guests to be left in the apartment even if the resident leaves the building. Guests should not wander the building without an escort and could be asked to leave the building if their behavior is disruptive. For residents on floors 2 – 6, if you wish to have guests stay with you for more than fourteen (14) days, you must request permission in writing (see Guest Extended-Stay Policy). The housing office approves these requests based on fire safety requirements being met. However, residents on floors 7 – 11 are expected to abide by the illegal occupancy and cohabitation policy. Guests for extended periods will never be approved. Staff can and will ask guests to leave at any time they determine the guest is a disruption to the community. Some examples of such concerns would be illegal activity, possession of a key, smoking, being unescorted, and inconsiderate behavior/rudeness directed toward staff and others.
Guest Extended-Stay Policy – University Tower & Medical Dental Apartments
Guests staying more than two weeks must adhere to the following guidelines:
- Be sure you have received your request approved BEFORE your guests purchase tickets and arrive.
- Any guest, including parents, siblings, friends, etc., must be approved by On-Campus Housing in West Hall before they can stay in the apartment for more than fourteen (14) days. You can get a request form from the Hall Director or simply put the following information in writing and submit to the apartment manager:
- Your name and apartment number;
- How many guests you are expecting (specify adults and children);
- Start and end dates for their visit; and
- Whether you will be requesting extra keys.
- If you currently have any guests in your apartment staying over fourteen (14) days you must report this to the Hall Director immediately.
- Due to Fire Marshal regulations we must know how many people are staying in each apartment for safety reasons.
- If space is available, family members may rent a room in another location during their stay.
- Being in violation of the above policies may result in formal conduct action that could result in loss of your housing agreement.
Over the years, we have determined that (2) two guests per resident present is a comfortable limit for noise and general community issues.
The first two weeks of each semester all front desk workers (Resident Assistants, Desk Assistants and Security Guards) are required to check the IDs of every resident and guest as they enter the building.
After the initial two week period, all front desk workers are required to check IDs when any people entering the building are unfamiliar and when residents are signing in guests. Residents and guests are required to show ID at this time.
Illegal Occupancy and Cohabitation
Illegal Occupancy includes, but is not limited to:
- Staying more than six (6) nights in a month and/or more than two (2) nights consecutive.
- Being restricted from entering a building for conduct or other reasons.
- Not being enrolled in good standing with the University of Louisville.
- Not having a signed license on file with Housing or ULH, Inc.
- Being present without a roommate’s allowance.
Cohabitation includes but is not limited to:
- Having overnight guests staying more than the allowable nights either by the visitation policy or the side by side agreement.
- Not having a signed license on file with Housing or ULH, Inc.
- Accessing the room or apartment while the assigned occupants are not present.
- Utilizing a key to enter a room or apartment to which one is not assigned.
- Using the bathroom and shower facilities as if one lived in that room/suite/apartment.
- Keeping belongings, such as clothes and books, in the room as if one lived in that room/suite/apartment.
Downloading or sharing copyrighted files from the Internet is against policy and any resident found doing so will have his/her Internet port shut down for a period from a week to a year depending on the severity of the issue and the resident’s response. In addition, conduct action may be taken, which can result in forfeiture of the resident’s housing license.
All residents agreed on their housing agreement and license to follow the computer usage policy for the University of Louisville. Wireless routers are prohibited in University Housing.
Interim Restrictions or Removal
The Director of On-Campus Housing or designee may defer procedural due process and enforce an interim restriction or removal from a residence hall. This action is taken to: ensure the safety and well-being of members of the University community, preserve University property; ensure a resident’s own physical or emotional safety and wellbeing; or if the resident poses an ongoing threat of disruption of the normal operations of the residence hall or University. Interim restriction or removal is effective upon informing the resident. Any resident who has had interim action taken against him/her will be afforded either an Administrative or Housing Conduct Meeting, as soon as it is practical.
Residents removed or restricted on an interim basis will be given an opportunity to appear personally before the Director of Housing or designee within five (5) business days from the notice of the effective date of the interim removal or restriction, in order to discuss only: reliability of the information concerning the resident’s conduct, including the matter of identity, and/or whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the resident poses a substantial threat to the student, to others, or to the stability and continuance of normal University or residence hall functions.
Unless otherwise determined by the Director of Housing or designee, such interim restriction or removal shall remain in effect until a University hearing is held and an outcome is determined. If a student is not found responsible for any violation of a policy infraction and is readmitted to housing, he/she may be entitled to a refund for the time period they were removed from the hall. Any refunds for the time period are not automatic and will be determined on a case-by-case basis by the Director of Housing or designee.
The residence hall community is not designed or equipped to rehabilitate persons who pose a substantial threat to themselves and others. It may be necessary to remove them from the residence halls and to sever the relationship.
If you are locked out of your building and/or room, take the following steps: contact your roommate, contact the Resident Assistant on duty if you are unable to contact your roommate, contact the Resident Assistant on your floor if you are unable to reach the Resident Assistant on duty. A warning will be issued for the first three (3) lockouts, and further sanctioning will be take place on the fourth (4th) and subsequent lockouts.
Missing Persons Policy
This policy has been designed to comply with the Higher Education Opportunity Act of 2008 for colleges and universities to establish a missing person policy for its on-campus residents.
For the purpose of this policy, the following definitions apply:
- A student resident is any student who is living in a residence facility located on University of Louisville property or managed within the university resident student license procedure. The facilities include: Bettie Johnson Hall, Billy Minardi Hall, Center Hall, Community Park, Kurz Hall, Louisville Hall, Medical Dental Apartments, Miller Hall, Threlkeld Hall, Unitas Tower, University Tower Apartments, and Wellness House.
- A missing person is anyone whose absence is contrary to their usual pattern of behavior and it is suspected that unusual circumstances may have caused the absence.
Collection of information
On-Campus Housing will ask student residents to provide the missing person’s contact information as part of the housing application.
The University of Louisville Police Department (ULPD) will serve as the lead in the investigation. On-Campus Housing staff will assist as requested.
Notifying police: In the event a student resident is considered to be missing, Housing staff will notify the ULPD who will serve as the lead in the investigation and coordinate subsequent notifications.
- Notifying missing person’s emergency contact on record: University Police or Housing will notify the missing person’s emergency contact person(s) within 24 hours of determination that the student is missing.
- Notifying parents or guardians: University Police or Housing will notify the parents or guardian within 24 hours of determination that the student is missing if the missing person is under eighteen (18) years of age and not emancipated.
All residents should use the School of Music practice rooms and the Unitas Tower practice room to play instruments. Instruments are permitted to be played in the residence halls lobbies during non-quiet hours. Med-Dent residents are permitted to play instruments seven days a week between 6:30pm and 8:30pm.
Pets, excluding fish, are not allowed in the residence halls without permission from Housing. Aquariums must be thirty (30) gallons or less. A student with a disability may have a service animal living with him or her as long as the Housing Office has been notified. Violation of the pet policy requires sanitation, disease control procedures, and deodorization for which the student will be charged.
Roommate/suite contracts, called Side-by-Side Agreements, are completed by all residents and their roommate(s) or suitemate(s) upon moving in together. The agreement outlines specific living arrangements. Violations of the agreement should be reported to the Resident Assistant for mediation and documentation. Violating the terms of the roommate/suite contract may be considered a violation of residence hall policies.
Room Personalization Guidelines
You are encouraged to make your room as comfortable and “homey” as possible. The building staff will assist you by providing ideas; however, certain guidelines must be followed for reason of appearance and safety. Any damage done to the paint, surfaces, or furnishings due to personalization will be charged to the resident. The following guidelines should be followed:
- All university furniture provided at check-in must remain in the room/apartment.
- Furnishings provided by the student must be freestanding.
- Personal bunk beds must offer a clearance of 36” from the top of the mattress to the ceiling.
- Loft style structures will not be permitted except those approved and purchased through the Housing Office.
- Furniture is to remain upright and not stacked. Bed ends are not to be inverted.
- Furniture can be taken apart as long as it is stored within the room and reassembled before checking out.
- Cinderblocks or other bed elevating devices are not permitted. Commercial bed risers that meet Housing requirements are permitted.
- Liquid filled furniture is not permitted because of the extra weight and danger of damage to property.
- Painting or wallpaper is not permitted in any hall.
- Any rewiring of current fixtures or addition of new is not permitted.
- Personal mirrors may not be attached to furniture or walls.
Be fire safety conscious, remember:
- Natural trees are not permitted in any of the residence halls.
- Do not use boughs or wreaths cut from natural trees.
- Carefully inspect electrical decorations for frayed cords or exposed metal parts and dispose of those with defects.
- Use only non-combustible materials such as foil, glass, and metal when decorating doors and walls.
- Only 20% of a door can be covered. Check with your Hall Director for the code.
- Please do not hang any items outside windows or on balconies.
- Candles and incense are prohibited.
Sexual Misconduct Policy
The Sexual Misconduct policy outlines options for a student who believes he or she may have been or currently is a victim of sexual misconduct by a student, University visitor, or employee within the University community. Sexual misconduct offenses include, but are not limited to: sexual harassment, sexually abusive contact, sexual exploitation, or stalking.
Student sexual misconduct falls under the guidelines of the Code of Student Conduct and should be referred to the Dean of Students Office at 852-5787.
Further information on the University’s Sexual Misconduct Policy may be found at http://louisville.edu/dos/help/studentsexualmisconductpolicy.
Sharps containers are available for resident use throughout On-Campus Housing. Containers are located at the front desk in Kurz, Bettie Johnson, Community Park and Billy Minardi Halls. Students living in all halls have the option of having a personal container in their room. Personal containers can be obtained by contacting the University of Louisville Campus Health Services at (502)852-6479. Students and any other persons who may come into contact with needles and other sharps should use proper safety precautions. For more information on safe disposal and handling of needles and other sharps, please see the U.S. Food and Drug Administration regulations.
Sign Posting Policy
Posters, messages, flags, message boards, and other media to be distributed within, on, or around the residence halls must be approved by On-Campus Housing prior to distribution and/or posting in residence hall areas.
- Students or organizations seeking approval should bring one (draft) copy of the proposed posting to one of the On-Campus Housing offices locating in either West Hall or Kurz Hall. If the posting is approved for distribution/posting, it will be labeled with an approval mark PRIOR to being returned to the applicant for additional copies to be made.
- If approved, the student or organization should make additional photocopies bearing the approval mark. Postings desired in the lobby areas may be placed by the person or group, but postings desired in the hallways or other locations in the hall will be posted by housing staff. All postings should be removed thirty (30) days after posting or no later than twenty-four (24) hours after the posted event has occurred. For safety reasons, posting is not permitted on glass doors, elevators, exit doors, or windows.
- Content Disclaimer: The advertisement, posters, flyers, notices, signs, or banners should adhere to all university policies and state and federal laws. Promoting the use of alcohol and/or illegal substances is also prohibited. It may not include any reference to or support of blatant violations of the Code of Student Conduct, On-Campus Housing Policies & Procedures, federal, state, or local law. On-Campus Housing reserves the right to reject any posting.
- Advertising for commercial (i.e. profit-making) purposes by businesses, organizations, entities, or individuals must be approved by the Director of Housing or his or her designee. All commercial advertising will be placed in a pre-determined location in each lobby. Door-to-door delivery of commercial advertising is prohibited.
- Students are free to post signs, artworks, advertisements, etc. on the exterior side of the door to their individual room. Resident Assistants may ask students with a posting that violates law or university policy to remove them.
Supervision of Minors
Our greatest concern is for the safety and security of all our residents, including the children; however, the housing staff cannot be expected to monitor children left unattended by their caregivers. Caregivers must not leave children unattended, especially when the children are disrupting the community or causing a safety threat to themselves or others. Students who do not monitor their children could risk loss of their housing agreement.
Students are reminded that they are responsible for the appropriate use of the phone services in their room. Any usage charged to your university telephone number such as collect calls, 900 calls or credit card calls will be the responsibility of the resident. The university will cooperate with the phone company to investigate any abuse. Students with outstanding charges will be subject to university disciplinary procedures, loss of phone privileges, and/or reimbursement for charges. Tampering with telephone hardware is prohibited.
During regular maintenance checks and other visits by staff, a room may be deemed to be unsanitary and/or a fire hazard due to furniture or personal items blocking safe exit, excessive trash, grease in stove area, papers, and other combustibles on the floor, etc. Personal items should be stored in a clean and orderly manner to promote proper hygiene and lessen the risk of pest infestation. If such an infraction occurs, the resident will be notified in writing that he/she has three days to address the problem. If it is not taken care of satisfactorily, Housing will have the problem corrected at the resident’s expense.
Visitation is defined as those times during which residents may have guests in their rooms, suites, or apartments, or in the public areas of residential floors. In addition to the set On-Campus Housing guidelines for guests, specific visitation plans should be outlined by residents in the side by side agreements stating the maximum hours during which visitors or guests may visit. With these plans, the shared concerns and wishes of the roommates are of paramount importance and determine acceptable or unacceptable visitation privileges within a specific room. Visitation is a privilege that is subordinate to a resident’s right to privacy within her/his room. Residents may not exercise their visitation privileges if doing so interferes with the rights of the roommate or other residents. Suspension of visitation privileges for an individual, a floor, or an entire resident hall may be issued by On-Campus Housing with just cause.
The University of Louisville provides several different visitation options. The visitation policy strives to recognize and balance the following priorities:
- - The need to provide options for students and families who have different desires regarding visitation arrangements;
- The need to maintain a safe environment in the halls;
- The need to respect students’ desires for privacy; and
- The need to recognize the value of visitors in a vibrant, educational community.
First – Year Residence Halls
Please refer to the policy in your residence hall for visitation hours. Be aware that the visitation policy applies to all areas of the residence halls, which includes, but is not limited to stairwells, elevators, hallways, and individual rooms. A five-minute grace period before and after the visitation hours is permitted. At five minutes after the hour, staff may contact a resident with a guest still signed-in by making a call to his or her room and may document the resident for a visitation violation. The escort policy must be adhered to during visitation hours.
Hall councils may choose to request from On-Campus Housing permission to vote to change visitation hours for all or part of a residence hall. Voting may take place prior to winter break. A vote will occur only if the building is currently in good standing. If the floors receive enough votes to change the policy, it will go into effect at the beginning of the spring semester. The Residence Life Coordinator or Hall Director reserves the right to revoke the visitation changes for repeated violations, other discipline issues, safety, and/or security reasons. For further information, contact the Resident Student Association and/or your hall council representatives.
Twenty-four hour visitation, seven days a week is permitted in Threlkeld Hall, University Tower Apartments, Med-Dent Apartments, Billy Minardi Hall, Kurz Hall and Bettie Johnson Hall.
Guests are allowed to stay overnight. Overnight guests are defined as any person not assigned to that bedroom/suite/apartment, staying more than six (6) hours in a day and/or sleeping in the bedroom/suite/apartment. All roommates/apartment mates must be in agreement about whom, when and number of hours a visitor is allowed. Regardless of prior agreements, guests cannot stay more than six (6) nights in a month, with no more than two (2) nights consecutive. Minors can visit but in order to spend the night they must be approved by the Residence Life Coordinator, Hall Director, Assistant Director for Residence Education, Assistant Community Manager or Community Manager prior to arrival. Violations may lead to documentation and sanctions.
Hall Opening, Closing and Break Periods
During the weekend the halls open, close, and during finals week, family and friends may sign in beginning at 8:00am until the conclusion of the applicable visitation hours to help residents move in and out of the halls. Twenty-four (24) hour quiet hours are still in effect while other students are having finals.
During Fall, Thanksgiving, Winter and Spring Breaks, visitation hours will remain.
Deadly weapons are prohibited on any property owned, leased, operated, or controlled by the University, including but not limited to the following: classrooms, laboratories, residence halls, clinics, office buildings, performance halls, museums, athletics and recreation facilities, parking lots and structures, University owned vehicles, and all outdoor areas of any campus of the University except as provided in Subsection IV in the Deadly Weapons Policy. Review information on the Deadly Weapons Policy.
Any CO2 and/or spring propelled guns are also prohibited in on-campus housing. Anyone with weapons in his/her possession may be subject to serious action including dismissal from the university and criminal prosecution.