Table of Contents
The Graduate Catalog is the official listing of the policies governing graduate education at the University of Louisville. This Catalog documents policies and procedures set by the Graduate Council, and is updated each academic semester to reflect changes and updates to policy.
* Section titles are available for download policies governing graduate education (pdf)
Experience the excitement of discovery. Create new knowledge in your field of study. Learn the practical applications of theory from world-class faculty.
At the University of Louisville, we believe a graduate program should change your work...and your life.
Uof L is a metropolitan research university with an attractive main campus in Kentucky's largest city and a Health Sciences Center in the downtown medical complex. Enrollment is more than 20,000, with 6,000 students pursuing graduate degrees.
Louisville is an exciting, vibrant city, centrally located within the United States. With lots of charm and much to see and do, from the cultural arts to sports, it is home to almost one million people from across the U.S. and around the world.
Beth Boehm, Ph.D.
Vice Provost for Graduate Affairs and Dean of the School of Interdisciplinary and Graduate Studies
The School of Interdisciplinary and Graduate Studies
The University of Louisville is an urban institution that has had close historical and legal ties with the city of Louisville and Jefferson County (now Louisville-Jefferson County Metro). Founded in 1798 as Jefferson Seminary, later known as Louisville College, in 1846 it became the University of Louisville with an academic department and a medical school. Also in 1846, a School of Law was added, and a charter was obtained from the Commonwealth of Kentucky. Under that charter the University has functioned ever since. Currently, it includes the following units: College of Arts and Sciences, College of Business, College of Education and Human Development, School of Interdisciplinary and Graduate Studies, School of Dentistry, Raymond A. Kent School of Social Work, Louis D. Brandeis School of Law, School of Medicine, School of Music, School of Nursing, School of Public Health and Information Sciences, and J.B. Speed School of Engineering.
In July of 1970, the University of Louisville officially entered the state university system of the Commonwealth of Kentucky, and thus began a new era of service to community, state, and nation. Through the School of Interdisciplinary and Graduate Studies, the University assumes its responsibility not only to teach but to contribute to the sum of knowledge. It encourages investigation, promotes research, and endeavors to organize the store of human knowledge to serve the needs of present-day life. By fostering the spirit of inquiry and research in the members of its faculties, it not only strengthens undergraduate instruction but also advances knowledge. Through its graduate courses, it furnishes advanced preparation for those who are planning to become investigators or teachers in the social sciences, humanities, and natural sciences. Because of its location in a major metropolitan area, the School of Interdisciplinary and Graduate Studies is very much aware of both the research opportunities and the obligations in teaching and public service that such a location presents.
The Graduate School (now the School of Interdisciplinary and Graduate Studies) of the University of Louisville was formally established in 1915, with advanced degrees awarded as early as 1908. Other advanced courses were offered by the Schools of Medicine and Law as early as 1856. It is a member of the Council of Graduate Schools.
The legislative functions of the School of Interdisciplinary and Graduate Studies are vested in the Graduate Council which consists of elected representatives of the Graduate Faculty. The Council is responsible for establishing policies relating to graduate education and for maintaining a standard of excellence for graduate work within the University. The Dean of the School of Interdisciplinary and Graduate Studies serves as chair of this body and of the Graduate Faculty.
The dean and the dean's staff are responsible for the administration of the rules and regulations of the School of Interdisciplinary and Graduate Studies and are expected to maintain and safeguard the standards and policies of the school as outlined by the Graduate Faculty and the Graduate Council.
Graduate students participate in the operation and decision-making process of the School of Interdisciplinary and Graduate Studies through the Graduate Student Union (to which all Graduate students belong) and its executive committee, the Graduate Student Council, which consists of one elected representative from each duly constituted graduate student organization. A representative of the Graduate Student Council is a voting member of the Graduate Council. Students are actively sought as members of many of the standing committees of the School of Interdisciplinary and Graduate Studies, and they are urged to participate and become involved in the administration of the School of Interdisciplinary and Graduate Studies through these channels.
Mission Statement for the University of Louisville
The University of Louisville shall be a premier, nationally recognized metropolitan research university with a commitment to the liberal arts and sciences and to the intellectual, cultural, and economic development of our diverse communities and citizens through the pursuit of excellence in five interrelated strategic areas: (1) Educational Experience, (2) Research, Creative, and Scholarly Activity, (3) Accessibility, Diversity, Equity, and Communication, (4) Partnerships and Collaborations, and (5) Institutional Effectiveness of Programs and Services.
Source: The University of Louisville Board of Trustees, April 18, 2006.
Structure of the University
In accordance with the statutory authority of the Commonwealth of Kentucky, the Board of Trustees of the University of Louisville shall exercise final jurisdiction over the University. It shall select the President of the University; and upon recommendation of the President, it shall make all appointments of individuals in administrative capacities who serve at the pleasure of the Board. The Board of Trustees shall adopt a budget annually for the ensuing year and grant all degrees conferred by the University.
- Graduate Degree Programs
- Professional Degree Programs
- Dual Degree Programs
- Graduate Certificate Programs
- Rank I Programs for Certified Teachers
Application to Graduate Studies at the University of Louisville
Application to Graduate Studies at the University of Louisville It is the applicant's responsibility to consult the appropriate department, school or program for application deadlines and specific program
requirements. The university reserves the right to change programs of study, academic requirements, tuition and fees, schedule of courses, the announced academic calendar and deadlines without prior notice.
Application Requirements for All Graduate Programs
- Application for graduate admission
- Application fee
- Official transcript(s) from all previous colleges and universities attended
- Letters of recommendation (at least 2)
- Standardized Test Scores (check program requirements)
Some programs require additional materials, such as a personal statement, writing sample, etc. (consult specific program requirements in the graduate catalog).
Application for Admission
Apply online at graduate.louisville.edu/apply
A paper application is also available from the School of Interdisciplinary and Graduate Studies (to request an application be mailed, call 502-852-3101).
Applications and credentials should be sent to the Office of Graduate Admissions, University of Louisville, Louisville, KY 40292 at least six weeks prior to the beginning of the semester or summer session in which the student wishes to enroll; otherwise the application may not be reviewed in time for registration. Six weeks is a general deadline; some programs may have different deadlines and may require additional credentials. Applicants should consult the pertinent program section of this catalog or check directly with the program office.
The application and supporting documents become the property of the University of Louisville and will not be returned to the applicant or forwarded to another university.
If you do not enroll, your academic credentials will be retained in the Office of Graduate Admissions for two years.
Application Fee A $60.00 (US currency) non-refundable application processing fee is required. When applying online, the fee may be paid with a credit card or electronic check to College Net (details are provided online at the time of application).
If a paper application is submitted, payment must be made via check, money order or credit card. Checks should be made payable to the University of Louisville. Be sure to include applicant's full name and birth date on the check.
Exceptions: Applicants who were accepted and enrolled previously in a graduate program at the University of Louisville, and who have not attended another college or university since enrollment at University of Louisville, will pay a $30.00 processing fee. Students on any type of public assistance may be exempt from the application fee and may request an application fee waiver with appropriate documentation.
Applications will not be processed until the application fee is received (if one is required). Transcripts Official transcripts showing all degrees awarded and all undergraduate and graduate work completed at every college/university previously attended must be furnished by the degree-seeking applicant. The minimum requirement for admission is the baccalaureate degree or its equivalent from an accredited institution. All transcripts that are not in English must be translated verbatim into English and must be notarized. International applicants may be required to have transcripts evaluated by a credential evaluation service such as World Education Services (www.wes.org) or Educational Credential Evaluators (www.ece.org).
Unofficial or faxed copies of transcripts will not be accepted.
The Graduate Record Exam (GRE) is required for admission to most programs and for consideration for most fellowship and scholarship awards. Test registration and information about the exam can be found at www.gre.org. The applicant must instruct the Educational Testing Service to forward the results to:
Louisville, Kentucky, 40292
The University of Louisville institution code for score reporting is 1838. The Subject Test Section may be required by some graduate programs. The applicant should consult the specific graduate program requirements in this catalog.
Letters of Recommendation A minimum of two letters of recommendation are required; however some graduate programs require more. Letters should be written by someone who can speak to the applicant's academic and/or professional capabilities. Letters of recommendation may be sent via College Net (online application service) to email@example.com or by regular mail.
All international students shall comply with regulations of the U.S. Department of Immigrations and Customs, its Student and Exchange Visitor Program and all related policies of the University of Louisville International Center.
All international students must be registered with the University of Louisville International Center and must present evidence of financial resources that are adequate to support their educational and living expenses in the United States for the duration of their studies.
Documentation showing that a University Fellowship or Graduate Assistantship has been awarded is normally considered evidence of adequate financial resources. International students for whom English is not their primary language must show English language proficiency by 1) demonstration of level of proficiency, specified by the program, on the TOEFL examination (www.toefl.org), or 2) demonstration of an accredited degree awarded by an acceptable institution which uses English as the primary language of instruction, or 3) by successful completion of the exit examination for the advanced level of the Intensive English as a Second Language (IESL) Program at the University of Louisville. Acceptance to the IESL Program does not constitute acceptance to a graduate program.
For information and application forms, write to:
Applicants who have not demonstrated proficiency on the TOEFL examination may choose to apply to the Intensive English as a Second Language Program. Successful completion of the Advanced Level of this program will be considered adequate proof of the English proficiency required for course work in the chosen graduate program.
To serve as a Graduate Teaching Assistant, students whose native language is not English must present an acceptable score on the Test of Spoken English (TSE) or an IESL-administered teaching competency demonstration. Applications and information about the times and places for the TSE may be obtained from www.ets.org, TSE, Princeton, NJ, 08540. Information about the teaching competency demonstration may be obtained at http://louisville.edu/english/iesl/GTA/international-graduate-teaching-assistants.html.
International student services and programs are organized and administered by the International Student and Scholar Services (ISSS) staff, located in the International Center. The Office serves as an administrative, advising, and programming unit for all international students at the University of Louisville. The staff is trained to assist international students solve problems, handle matters with immigration, and answer general questions about life in Louisville or in the United States.
Please refer to the International Center web page at: http://louisville.edu/internationalcenter/.
Upon receipt of the application for graduate studies, application fee and credentials, the graduate program will evaluate the application package and specify the admission status and any conditions of admission. The official admission letter will come from the dean of the enrollment unit or the dean’s designee.
Degree status – good standing: In order for a student to be recommended for admission without conditions to degree status in good standing, all admission credentials must have been received and evaluated. The applicant must have earned a minimum grade-point average as specified by the enrollment unit. Each applicant should consult the specific graduate program descriptions in this catalog to determine any additional admissions criteria or any more restrictive requirements for admission to this status.
Degree status - provisional: This status is intended for students whose application materials are incomplete (usually missing required credentials or letters), but who have submitted the application form and application fee. Students in provisional status must also meet the general academic requirements of their program. Students may not enroll for a second consecutive term in provisional status. Not all graduate programs allow admission on a provisional basis. A student admitted on a provisional basis has one semester to furnish any credentials missing at the time of admission.
Degree status - special conditions: This status is intended for students whose applications are complete, but whose academic background is below the minimum for their program. Students admitted in this status will be expected to meet certain criteria within a specific time-frame outlined by the admitting graduate program.
Degree status - provisional/special conditions: An applicant who has both an incomplete application and academic criteria below the minimum may be admitted in this status, pending program approval. Students in this status will be expected to meet certain criteria within a specific time frame outlined by the admitting graduate program, as well as one semester to furnish any credentials missing at the time of admission.
Additional Considerations for Admission to Degree Status
A student admitted with an undergraduate grade point standing of less than the minimum of the enrollment unit may be subject to program limitations on the number of hours in which he/she may enroll for each semester. Students who do not meet any other departmental requirements outlined in the admission letter may be subject to academic dismissal from their program.
No applicant with a grade-point average of less than 2.50 will be admitted by a program to graduate study. Under unusual circumstances, programs that wish to admit students who do not meet this standard must submit a variance request to the Vice Provost for Graduate Affairs.
Applicants who do not desire to seek an advanced degree but wish to take graduate course work may be permitted to enroll in non-degree status. Please note that not all programs will admit students to non-degree status. Application credentials must include the application form, application fee and an official transcript showing the award of a baccalaureate degree. No more than nine hours of course work taken in a non-degree status may be applied to a graduate degree program with departmental approval, and no more than fifteen hours may be accumulated while in non-degree status.
A graduate student from another university or college may enroll for graduate course work as a visiting student at the University of Louisville with the approval of the graduate program director or department chair. The visiting student is responsible for having the home institution provide a letter certifying that the student is in good standing. A graduate application is required and transcripts may also be required by some departments.
University of Louisville graduate students who attend another college or university as visiting students must have the permission of their department chair, program director or major advisor. The guidelines for the Transfer of Credit stated in the graduate catalog apply to all credits earned as a visiting student. Visiting student status may be granted only to a student who is in good standing.
The University of Louisville operates on a semester system that includes a Fall Semester, Spring Semester, and Summer semester with multiple terms. The University has a computerized admissions and registration system. Students are advised to include their full name and date of birth on all correspondence with the University to facilitate the identification of admission credentials and requests for information. Students who do not enroll for the semester for which they apply may be required to reapply and resubmit credentials. The University holds credentials on applicants for a limited time.
It is the responsibility of the graduate student to become familiar with and observe all policies and requirements of the School of Interdisciplinary and Graduate Studies and of his or her particular degree program and department. Policies, procedures, and requirements are subject to change, and it is the responsibility of the graduate student to keep her/himself apprised of current regulations. All students must respond to official notices issued by administrative offices and instructors, whether these notices be posted on official bulletin boards, are sent through postal, or e-mail. A student's status is not dependent upon a written notification but is a consequence of circumstances in the admission process and the student's academic performance. Written notification is simply a verification of status.
Courses listed in this catalog are offered for graduate credit. To receive graduate credit, a student must register for the course through the School of Interdisciplinary and Graduate Studies or through another graduate-level program, such as the Master of Engineering. Students who take these courses as post-baccalaureate registrants do not receive graduate credit.
Prerequisites for all courses include graduate status and the consent of the graduate advisor (for registration). Specific course prerequisites are indicated in the course listing at http://htmlaccess.louisville.edu/classSchedule/setupSearchClassSchedule.cfm
The general policies, procedures and requirements for advanced degrees are stated below; however, each program has specific degree requirements. These specific requirements are detailed in the program descriptions that follow this section. These requirements must be consulted so that the graduate student can be fully apprised of the conditions he/she must meet in order to receive an advanced degree.
The policies and regulations described in this catalog cannot be superseded or invalidated by either oral or written agreement with faculty, staff, or administrators unless a variance is confirmed in writing by the Vice Provost for Graduate Affairs, in consultation with the Graduate Council.
The University of Louisville uses an on-line web registration system. The schedule of courses for each term may be reviewed at http://htmlaccess.louisville.edu/classSchedule/setupSearchClassSchedule.cfm. Students must first contact their graduate advisor or graduate program director to discuss course selections. Students in good standing and admitted without conditions may proceed with the registration process. If, however, a student has been admitted with conditions, or is in probationary status, the student must contact the graduate program director regarding the implications of the admission status.
Full-time study is defined as enrollment in:
Nine credit hours during the Fall semester, OR
Nine credit hours during the Spring semester, OR
Six credit hours during the Summer semester, OR
In degree candidacy status.
Full-Time Study for University Fellows and Graduate Assistants
All University Fellows and Graduate Assistants receiving financial support must be enrolled as full-time students during the period for which they are receiving support.
Continuous enrollment is defined as being registered in both Fall and Spring if registering for course work. If a student has been admitted to either masters or doctoral degree candidacy, continuous enrollment in candidacy status is required for the Fall, Spring and Summer terms (only one term of registration is required in summer terms). Students must be enrolled during the semester in which they wish to graduate.
Normally, the maximum number of hours that may be taken in a regular semester is 12. The maximum number of hours that may be taken in the Summer session (both terms) is 12, including research hours.
A student who wishes to enroll in more than the maximum number of hours must petition the unit dean to obtain permission.
Auditing at the graduate-level is available only to students who are enrolled in a graduate program. A student who wishes to audit a course must obtain permission from the course instructor and the director of the program in which the student is enrolled using the proper form provided by the Office of the Registrar. Auditing a course will not satisfy a prerequisite for a graduate course or a degree requirement.
Transfer of Credit
Earned graduate credit may be transferred from accredited institutions that offer advanced degrees. The number of semester hours transferable, upon request, is six. Up to six additional transfer hours may be petitioned, provided that these additional hours are not credits earned by extension, thesis or practicum and provided also that the residency requirement of 24 semester hours is maintained by the addition of University of Louisville credits to the total program.
Course work taken more than three years prior to the student’s application to a graduate program will not normally be considered for transfer; however, such requests will be reviewed by the Vice Provost for Graduate Affairs upon recommendation by the department chair and the unit dean.
The course work being considered for transfer must have been taken while the student was enrolled in an accredited graduate or professional school and must be evaluated for transfer by the director of the graduate program in which the student is seeking additional graduate work. Six hours may be transferred from a previously earned master's degree toward a doctoral degree or a second master's degree, subject to the approval of the degree program and the unit dean. Hours earned toward a culminating experience such as a thesis, practicum, or internship shall not be transferable to the second master's degree. Only courses in which the student earned grades of "B" or better will be considered for transfer. Hours and quality points earned at other institutions are not included in the calculation of a student's grade point average.
Courses in which grades of "P" were earned must have the approval of the unit dean in order to be transferred.
Transfers of credit from constituent schools and colleges of the University of Louisville are not subject to the above limitations on transfers but require the recommendation of the department chair and the approval of the unit dean.
All graduate students are expected to make steady and satisfactory progress toward the completion of degrees. Students who are not enrolled for a period of more than 12 months will be considered to have withdrawn from the program. Students who seek to return after such a period of time must contact the graduate program director. Based on the request of the graduate program, the unit dean will consider the student for readmission.
Satisfactory progress also requires maintaining the standards of academic and professional integrity expected in a particular discipline or program and, in some disciplines, may include demonstration of the ability to function as a professional practitioner. Failure to maintain these standards or demonstrate such abilities may result in the student’s termination from the program.
Students enter Degree Candidacy upon completion of all course work, qualifying exams, required research credit hours and other co-curricular requirements. Students who are enrolled in degree candidacy are considered full-time students. While in Degree Candidacy, it is the responsibility of both student and mentor to maintain contact to ensure continuous progress towards the completion of the degree. In some cases, a master’s student may complete the requirements of a degree program without the need to enter Degree Candidacy.
Although a student must complete all required courses before entering Degree Candidacy, students have the option of taking additional specialized courses, e.g., courses offered by visiting or new faculty, while in Degree Candidacy (in those cases payment of both the candidacy fee and the course tuition will be required).
When all other degree requirements are met, students may enroll in Degree Candidacy in order to meet the requirement that all students must be enrolled during the semester in which they wish to graduate.
Enrollment in Degree Candidacy requires the approval of the unit dean. Units must inform the Vice Provost of Graduate Affairs when students have met all requirements and are ready to enter Degree Candidacy. Once a student is admitted to candidacy, enrollment in Degree Candidacy status must be continuously maintained year round (i.e. Fall, Spring, and Summer) until the degree is awarded. The only exception to this policy of continuous enrollment is if the unit dean and the Vice Provost of Graduate Affairs have granted the student a formal leave of absence.
Once a student enrolls in Degree Candidacy, the Registrar will automatically enroll the student in Degree Candidacy until the student applies to graduate. Failure to pay the candidacy fee will be cause to cancel a student's enrollment in Degree Candidacy. In order to restore enrollment in Degree Candidacy, the student must receive approval of his/her graduate program director and that of the unit dean. To reestablish enrollment in Degree Candidacy, the student will be required to pay the candidacy fee for each semester during which candidacy was voided and/or not maintained.
Time Limitations for Degree-Seekers
Master’s students must complete the degree requirements within six (6) years of beginning the program of study. Doctoral students have four (4) years after passing the qualifying exams and entering Degree Candidacy to finish all other degree requirements. While granting an extension of time is rare, requests for extension of time must be submitted in writing to the graduate program director of the student's department. Once reviewed by the department, the request is forwarded to the unit dean, and then to the Vice Provost for Graduate Affairs with supporting documentation for review. Students must be considered in good standing for the request to be considered.
A graduate student is in good standing when his/ her graduate grade point average is 3.0 on a 4-point scale or higher. A student must be in good standing in order to receive a degree.
Any student with a point standing below 3.0 will be placed on academic probation until the student regains a 3.0 average or is dismissed. Students are ordinarily not permitted to continue on academic probation for more than one semester. Upon request of the student's graduate program, the unit dean may approve continuation beyond a single semester.
Plagiarism, cheating and other forms of academic dishonesty are serious violations of academic conduct and may result in permanent dismissal. Students are expected to be familiar with the various forms of academic dishonesty as explained in the Code of Student Rights and Responsibilities. A plea of ignorance is not a defense against the charge of academic dishonesty.
Graduate Students Taking 500-Level Courses
Courses with numbers from 500 to 599 may be open to both advanced undergraduate and graduate students and can be taken by graduate students for graduate credit. Those numbered 600 and above are primarily for graduate students.
Graduate students who wish to receive graduate credit for 500-level courses must complete additional requirements (such as additional written work or oral presentations) that are more stringent than those required of undergraduates. These additional requirements for graduate credit must be specified in the course syllabi. The student’s completion of graduate requirements must be verified in writing by the instructor if graduate credit is requested after the course is completed.
Not all 500-level courses are available for graduate credit. The student is advised to consult his/her department for information on any particular 500-level course.
Undergraduates Taking Graduate Courses
An undergraduate student with special permission of the unit dean and the instructor in the course may register in a 600-level graduate course. Such courses will satisfy requirements toward the undergraduate degree and therefore cannot be used for subsequent graduate credit. The student must be registered for at least one undergraduate course if requesting to enroll in a graduate course.
In rare cases, undergraduate students at the University of Louisville who are within six semester hours of completing the baccalaureate requirements and who are enrolled in a graduate course may obtain graduate credit. This can only occur if the course has not been used to satisfy part of the baccalaureate requirements, and if the recommendation of the chairman of the department involved and the approval of the unit dean are obtained. Exceptions are those students enrolled in an accelerated Bachelor/Master's program.
University Grade Point Average (GPA)
The GPA appearing on the University transcript at the end of each semester of enrollment will be the official GPA for determining academic standing. The GPA will be based upon all courses taken at the undergraduate and graduate level. Courses taken at the 500-level and above will be counted as graduate courses. The University transcript may only include up to a maximum of 6 credit hours in undergraduate course work. Any undergraduate courses beyond this 6 credit hour limit must be taken pass/fail. While possibly including undergraduate coursework, this transcript will determine the overall Graduate GPA. The program faculty and unit dean will monitor this Graduate GPA.
The School of Interdisciplinary and Graduate Studies (SIGS) utilizes a plus/minus grading system. It is at the discretion of the instructor to determine the use of plus/minus grading.
The following is the grading scale:
The student's academic program may approve six hours of coursework in which a grade of "C+, C, or C-" was received to count toward the completion of degree requirements.
Approval of the Graduate Dean of SIGS must be secured in order to count additional hours with any grade of C in any course that is part of the degree program. In no case may more than nine hours of "C" be used to fulfill graduate degree requirements. Units or programs may choose not to permit any courses in which a grade of C+, C, or C- has been earned to be used in fulfillment of degree requirements. Although grades below C- will be calculated in the graduate student's grade point average, courses in which these grades have been earned will not be counted towards the fulfillment of degree requirements.
"W" - means Withdrew and carries no quality points. No student may withdraw from any course after the published drop date. In exceptional cases, the unit dean may grant a student's request to withdraw from courses because of illness or conditions beyond the student's control. Poor performance is not a valid reason to grant an exception.
"I" - means Work in Course Incomplete. If the work is not completed by the end of the next term, regardless of whether the student is enrolled, the "I" automatically becomes an "F".
"X" - means course work has not been finished because of the nature of the research or study involved, e.g., thesis or dissertation work. This grade is reserved for courses that by their nature extend beyond one semester. This grade may not be used for coursework that is confined to a semester but not completed by the student. During the time an "X" grade is carried on the transcript, continuous enrollment is not required.
Graduate students enroll in courses on a term basis. Graduate courses may not be extended beyond the enrollment term, except as noted for open-ended courses eligible for the "X" or deferred grade. An "I" grade does not extend the course, but rather extends the time a student has for completion of work assigned in the course. The "I" must be removed within one semester and the new grade assigned for the term in which the student was originally enrolled or the "I" is changed to an "F".
Pass/Fail Grading Option
Each program has the discretion of extending a Pass/Fail option to any or all of its graduate students and graduate courses.
When using the Pass/Fail option for graduate students enrolled in graduate courses, A+ through C- will be passing grades and D+ through F will be failing grades.
Changes of Grades
No changes of grades can be made without a request and explanation on the part of the faculty member giving the grade and the approval of the unit dean.
All missing grades will be changed to failing grades one year after the completion of the semester in which the course was taken.
Repetition of Courses
A student who has received the grade of "C" (in a course that is a degree requirement), "D" or "F" may repeat that course upon the approval of the graduate program advisor and the unit dean. When a student repeats a course, the grade point average will be calculated on the basis of the last grade earned, although all previous grades will remain on the transcript.
A student who has been accepted into a graduate program is expected to remain in continuous enrollment, either full-time or part-time, throughout his/her matriculation. Students who fail to enroll for a period of more than 12 months will be considered to have withdrawn from the program. Once a student enters candidacy, he/she must maintain continuous candidacy (fall, spring, summer) and pay the appropriate candidacy fee.
However, if circumstances arise that may cause an interruption in graduate study, a student may apply for a leave of absence by requesting such a leave from the unit dean. A requested leave cannot exceed one year; however, under extreme circumstances, a second, subsequent request may be granted by the Vice Provost for Graduate Affairs. Students must be considered in good standing for the request to be considered.
A student may not be enrolled in the university during a leave of absence. A student on a leave of absence is not required to pay tuition, fees, or candidacy fees, but is not entitled to any services from the university during the leave, including mentorship from faculty.
If a leave of absence is granted to a doctoral student in candidacy, the time limitation of completing all other requirements within four years after passing the qualifying examination shall be extended by the same time as the length of the leave. However, an appeal for an extension of this time limit, specifying the exact circumstances, can be included in the request for a leave or submitted in a subsequent letter at the time of re-enrolling to the Vice Provost for Graduate Affairs addressing this particular matter.
No degree will be granted to a student on an official leave of absence. The student must re-enroll in the next term following the conclusion of the leave and be enrolled in the term in which a degree is granted. A leave of absence does not relieve a student from adherence to policies regarding residency and candidacy (except that the time limit for candidacy may be extended, as indicated in the previous paragraph).
Requirements for the Doctor of Philosophy Degree
Special Considerations for Doctoral Studies
In addition to the particular rules of the various graduate programs as stated in their sections of this catalog, the following general rules apply to all Doctor of Philosophy programs.
The award of a Doctor of Philosophy degree indicates that a student has attained mastery of a field and has demonstrated the capacity to perform independent scholarly research. Accordingly, no specific minimum number of credit hours has been established for Ph.D. programs. However, ordinarily the equivalent of three years of full-time graduate study is a minimum.
The doctoral degree is not awarded solely upon completion of a curriculum of courses, even though the student has done superior work in them; rather, it is awarded in recognition of creative scholarship as demonstrated by a substantial contribution in the candidate's chosen field. Only students who offer promise of meeting this high standard will be accepted by a graduate program to begin work toward this degree. Doctoral degree programs typically have more restrictive criteria for admission than those for admission to a master's degree program. The prospective student should consult in person with the graduate program in which he/she wishes to major.
Program of Study
Each applicant for the doctorate is expected to take such courses as may be required for both a strong foundation in the field and the development of a specialization The student’s program will consist of a major field and such minor fields as the major professor, the student, the program faculty, and department chair may agree upon. This program may be modified at any time upon the recommendation of the major professor and approval of the department chair and the dean of the unit.
All courses offered by the University, at any level and in any school, shall be accessible to the doctoral student, subject to approval by the instructors.
Residency for Doctoral Students
To ensure that doctoral students have the opportunity to participate fully in the intellectual life and research atmosphere of the University, at least two years of study must be spent at the University of Louisville and at least one must be spent in full-time residency (except as indicated below). The two-year requirement allows students to build mentoring relationships with faculty members and accrue classroom and research experience over time, while the full-time residency requirement is designed to provide students with at least one year of immersive, intensive study.
According to the Council of Graduate Schools, residency advantages students in the following ways: ". . . fluency in the language and vocabulary of the [field of] specialization is enhanced by frequent and close association with other students in the same field; competence in the field is enhanced by close familiarity with the university's libraries; valuable experience is gained by attending and participating in both formal and informal seminars, colloquia, discussions led by specialists visiting from other campuses, laboratories, or governmental research groups; and thesis or dissertation research is facilitated by frequent consultation with the advisor."
Full-time residency requires that a student be registered for a minimum of 18 credit hours within a twelve-month period. Registration for candidacy cannot be used to meet this requirement.
Alternative Residency Track
All doctoral students must meet the two-year enrollment requirement. Students enrolled in part-time doctoral work may substitute four terms of continuous enrollment (summer terms can be used to meet this requirement) for the full-time residency requirement.
Programs that allow part-time and/or off-site participation must provide a rationale to the Dean of the School of Interdisciplinary and Graduate Studies, indicating how they ensure that such students have access to an intensive and immersive educational experience.
Foreign Language Requirement
Foreign language proficiency is no longer a general requirement for graduate degrees. However, certain graduate programs may have established such requirements, which will be specified in their sections of this catalog.
Qualifying Examination and Candidacy
The applicant for a Doctor of Philosophy degree must pass a qualifying examination, oral or written, or both. Its purpose is to verify that the student has sufficient understanding of and competence in his/her field to become a candidate for the degree. This examination may be referred to by some programs as the preliminary, comprehensive, or candidacy examination.To be eligible for this examination, the student must have satisfactorily completed the major portion of the prescribed course work and must have met the foreign language requirement of the program. It is the student’s responsibility to be aware of the program’s policy on the consequences in the case of failure of all or part of the examination. A student who fails the examination may not be allowed to retake it more than once.
A doctoral degree student must have been admitted to candidacy not later than the end of the ninth month prior to the awarding of the degree, that is:
August graduation - November 30 of preceding year
December graduation - March 31 of same year
May graduation - August 31 of preceding year
Although the prescribed course work may have been completed, the candidate must maintain an active registration status until the degree is awarded (see previous section on General Academics Policies and Requirements, subsection Maintaining Candidacy).
The candidate must complete all other requirements for the degree of Doctor of Philosophy within four calendar years after passing the qualifying examination. In exceptional cases, the Vice Provost for Graduate Affairs is empowered to grant limited extensions of this four-year period.
A dissertation is required of all candidates for the degree of Doctor of Philosophy. It is to be a scholarly achievement in research, and should demonstrate a thorough understanding of research techniques in the field of inquiry and the ability to conduct independent research.
The dissertation shall be read by a reading committee, chaired by the major professor, and appointed by the unit dean upon the recommendation of the chair of the major department. This committee shall consist of not fewer that four members, and must include one representative from outside the program. All members must be qualified to serve on the committee as specified by their Unit’s Guidelines for Graduate Faculty. The dissertation must be approved by the committee and the chair of the major professor’s department.
If a student is enrolled in a doctoral program in Interdisciplinary Studies, the dissertation shall be approved by the chair of the major professor’s department, and reading committees shall be appointed by the Dean of the School of Interdisciplinary and Graduate Studies upon recommendation of the major professor.
The dissertation is to be submitted in completed form to the chair of the major department, or to the chair of the major professor’s department in the case of a student enrolled in a doctoral program in Interdisciplinary Studies, at least thirty days before the end of the term in which the candidate expects to be graduated, and the candidate is not eligible for final examination until the dissertation has been approved.
One unbound copy of the dissertation, signed by dissertation committee, must be deposited with the School of Interdisciplinary and Graduate Studies before graduation. Graduate students completing a dissertation in a Ph.D. program offered through the J. B. Speed School of Engineering in Computer Science and Engineering are requested to submit an extra copy.
Students in Chemical Engineering, Industrial Engineering and Mechanical Engineering are not required to submit an extra copy; however students in Industrial Engineering must submit an extra copy of the signature page. Students in Civil Engineering and Electrical Engineering should check with their departments regarding extra copies.Students in Chemical Engineering, Industrial Engineering and Mechanical Engineering are not required to submit an extra copy; however students in Industrial Engineering must submit an extra copy of the signature page. Students in Civil Engineering and Electrical Engineering should check with their departments regarding extra copies.
Standards for the Preparation of Thesis and Dissertations are available on the website of the School of Interdisciplinary and Graduate Studies. Alternate standards must be approved by the Vice Provost for Graduate Affairs if in conflict with this standard.
Final Oral Examination
The final oral examination is to be a defense of the dissertation and a demonstration of the candidate's mastery of his/her field. The examination will be given by a committee of Graduate Faculty members appointed by the unit dean upon recommendation of the chair of the major department. The Committee will consist of four or more members representing the major department and at least one allied program. The major professor and the remaining Committee members must be qualified to serve on those capacities as specified by the unit’s guidelines for graduate faculty. The examination committee for doctoral students in Interdisciplinary Studies will be approved by the Dean of the School of Interdisciplinary and Graduate Studies upon recommendation of the major professor.
The Dean of the School of Interdisciplinary and Graduate Studies shall notify all members of the Graduate Faculty at least one week in advance that they are invited to participate in the examination, but only members of the committee may vote. At the discretion of the major department, a portion of the examination may be written.
The examination must be taken at least fourteen days before the end of the semester in which the degree is to be granted. To be passed in this examination, the student may not receive more than one abstention or dissenting vote.
The departmental announcements in this catalog should be consulted in all instances; however, the following rules apply to all master's degree programs.
A minimum total of 30 semester hours of graduate credit is required for the master's degree. At least 15 semester hours must be in courses of the major subject area, and the remaining hours in the program distributed as recommended and approved by the major department. At least one-half of the credits counted toward the degree (exclusive of thesis, practicum and internships) must be in courses open to graduate students only (600 level or above). A grade average of 3.0 or better must be maintained.
Residency for Masters Students
Masters students must take at least 24 hours of course work at the University of Louisville to satisfy the residency requirement for the masters degree.
There is a time limit imposed, stipulating that credit earned more than six years prior to the completion of the degree may not be counted toward meeting its requirements. This time period may be extended upon recommendation of the student's department chair and the approval of the Vice Provost for Graduate Affairs.
Refer to previous section entitled, General Academic Policies and Requirements, see subsection entitled Maintaining Candidacy.
Students completing degree programs that include a thesis must submit the thesis to their major professor at least thirty days in advance of graduation (guidelines may be found on the web site of the School of Interdisciplinary and Graduate Studies).
Acceptance of the thesis shall be at the discretion of a special reading committee composed of the major professor and two other committee members. One member shall be from outside the program, and all three members must be qualified to serve on those capacities as specified by their Unit’s Guidelines for Graduate Faculty. The committee shall be approved by the unit dean upon recommendation of the chair of the major department. The committee shall complete its review of the thesis at least one week prior to the final oral examination.
One unbound copy of the accepted thesis, signed by the committee members, must be deposited with the School of Interdisciplinary and Graduate Studies (see Schedule of Courses for due date). Graduate students completing a thesis in an M. S. program offered through the J. B. Speed School of Engineering in Computer Science and Engineering are requested to submit an extra copy.
Students in Chemical Engineering, Industrial Engineering and Mechanical Engineering are not required to submit an extra copy; however students in Industrial Engineering must submit an extra copy of the signature page. Students in Civil Engineering and Electrical Engineering should check with their departments regarding extra copies.
The thesis normally carries 6 semester hours of graduate credit, which is in addition to the 15 hour minimum taken within the major department. In certain departments, a professional paper may be required in lieu of a thesis. For procedures in these instances, consult the chair of the department.
Final Oral Examination
The final oral examination shall be conducted by a committee of Graduate Faculty members recommended by the chair of the major department and appointed by the unit dean.
The examination must cover the materials presented in the thesis or professional paper and may include the content of courses taken or other matters pertinent to the candidate's admissibility to the master's degree. At the discretion of the graduate program, a portion of this examination may be written. The recommendation for the degree shall be determined by a simple majority of the committee members.
Recommendation shall be made to the graduate dean at least one week prior to graduation.
In the event of an unfavorable vote, the committee may refuse the candidate's admissibility to the master's degree, or it may recommend another examination with or without additional work.
For master’s students enrolled in Interdisciplinary Studies, a member of the graduate faculty must agree to serve as the major professor to guide students in curriculum selection and thesis work. The chair of the major professor’s department will recommend to the Dean of the School of Interdisciplinary and Graduate Studies appointment of reading and examination committees.
Application for Degree
Degrees are awarded in August, December, and May. Candidates who expect to receive degrees on a particular award date must complete the application for degree on ULink before the deadline specified in the University calendar (see Schedule of Courses).
The University holds two commencement ceremonies each year. For specific information regarding the ceremonies, apparel, dates, etc. please visit the Commencement web-site: http://www.louisville.edu/commencement/
Each student who is required to submit a dissertation or thesis to fulfill degree requirements must follow the guidelines for The Preparation of a Dissertation and The Preparation of a Thesis, which are located on the website of the School of Interdisciplinary and Graduate Studies. Prior to submission of the final copy of a dissertation/thesis, students must contact the School of Interdisciplinary and Graduate Studies to schedule a review of the document.
Microfilming and Copyrighting
The University of Louisville, by action of its graduate faculty, requires that all theses and dissertations be microfilmed. Copyrighting the paper is an optional choice for its author. Candidates for advanced degrees that require theses or dissertations must submit agreements for microfilming and copyright applications on the appropriate forms supplied by the School of Interdisciplinary and Graduate Studies. A completed application, one extra copy of the abstract, and one extra copy of the title page must accompany the unbound copies of each dissertation or thesis. The extra copies of the abstract and title page are used by UMI/Pro-quest in its abstracting journals. A limitation of 350 words is set on the abstracts for doctoral dissertations and 150 words for theses for master's degrees.
Student Awards: Programs may nominate graduate students for the following awards given at December and May commencement ceremonies. Those individuals who received their degrees in August must be nominated for consideration during the December commencement program.
Graduate Dean's Citation: Graduate Dean's Citations are awarded at each commencement to both masters and doctoral students recommended by their departments in recognition of superior accomplishment (e.g., publications, teaching excellence, and professional service) in their graduate studies beyond the achievement of a high grade point average. Each school or college may recommend up to 10 percent of its graduate students completing their degrees in August, December, and May of the academic year. Recommendations are to be based on the student's achievements both in their area of scholarship and outside the classroom.
Alice Eaves Barns Award: This award is named in honor of Mrs. Alice Eaves Barns for her many years of outstanding service as a staff member of the School of Interdisciplinary and Graduate Studies at the University of Louisville. This award recognizes a student who has displayed tenacity in the face of adversity, while attaining excellence in both the classroom and outside endeavors. The Award is given in recognition of outstanding achievement in a Master's Program. Nominations may be submitted to the Vice Provost for Graduate Affairs for the May and December commencements.
Guy Stevenson Award: The Guy Stevenson Award for Excellence in Graduate Studies honors a former dean of the School of Interdisciplinary and Graduate Studies. The Stevenson Award is presented to a doctoral degree recipient who excels in scholarship, leadership, and other areas within their discipline. The recipient of this award will carry the School of Interdisciplinary and Graduate Studies banner at commencement ceremonies, and will also be a candidate for student commencement speaker. Thus, to be considered for the Stevenson Award, the student must be available for the ceremony.
John Richard Binford Memorial Award: The John Richard Binford Memorial Award honors a former chairman of the Department of Psychology. Doctoral nominees for this award will be assessed in the same manner as those students considered for the Stevenson award. The recipient of this award is not required to attend commencement.
John M. Houchens Prize: The John M. Houchens Prize honors a former Registrar of the University. In the spring and fall of each year doctoral dissertations are submitted to the School of Interdisciplinary and Graduate Studies for consideration. If one is deemed to be of special merit, a committee may recommend that its author be awarded the Houchens Prize. Only those students expected to complete their doctoral degree by the end of the current term (or August in the case of December consideration) are eligible for consideration of this award.
Faculty Awards: Department chairs and directors of graduate programs and former graduate students and those graduating at the May ceremony may nominate a faculty mentor for the following awards given at the May ceremony:
Outstanding Mentor of a Doctoral Student
Outstanding Mentor of a Masters Student
Both awards honor faculty members who are deemed to excel in one-on-one mentoring of master or doctoral students to the completion of their degrees; in other words, these awards are given to faculty who successfully direct theses or dissertations, supervise students in labs, oversee students’ internships or final professional papers.
Section 1: Introduction. This procedure is designed to provide fair means of dealing with student complaints regarding a specific action or decision made by the faculty or a faculty member. "Students who believe they have been treated unfairly, discriminated against, or have had their rights abridged may initiate a grievance" (The Redbook, Section 6.8.1).
Section 2: Preliminary Steps. To pursue a grievance concerning academic matters within the academic unit, the following steps of the grievance procedure should be observed:
1. The student should first discuss the matter with the person involved and attempt to resolve the grievance through informal discussion.
2. If there is no resolution, the student should discuss the matter with that person's supervisor or the person to whom such person reports, who should attempt to mediate a resolution.
3. If the student has not been able to obtain a resolution, he or she may request the Student Grievance Officer (S. G. O.) to attempt informal mediation of the problem.
4. If the matter has not been satisfactorily resolved through the informal process, the student shall submit a written statement of the grievance to the Unit Academic Grievance Committee through the Office of the Dean. The statement shall contain:
a. A brief narrative of the condition giving rise to the grievance;
b. designation of the parties involved; and
c. statement of the remedy requested.
Section 3: Committee Action. Upon receipt of the written statement, the Unit Academic Grievance Committee, or its representatives, shall:
1. Contact the student and the Student Grievance Officer to obtain assurance that all steps of the above informal process were completed and that those issues in the statement were discussed at all levels.
2. Notify the parties named in the statement of the grievance naming them; and send a copy of the statement to the named parties and to all committee members.
3. Notify the grievant and the respondent of the right to challenge committee members for cause, and request early notification of challenge(s) to expedite the grievance procedure. Included in this notification will be a list of the names of all current, regular committee members.
4. Meet within twenty working days after receiving the written statement of any grievance and recommend to the dean of the unit whether sufficient grounds exist to accept a case for hearing. The committee shall hear the case when the dean concurs. The committee shall notify, in writing, all persons directly involved as to the reasons for its recommendation.
5. The action of the grievance committee as to whether to grant a hearing when accepted by the dean of the unit shall be final and binding on all parties except when subject to the condition of appeal.
6. If a hearing will be held, notify in writing all the parties involved, including any witnesses, of the date, time and place of the hearing at least ten days prior to the hearing date (which shall be within 30 working days of receipt of the written grievance).
7. Request in writing from all parties involved any pertinent material deemed necessary for review by the committee prior to the hearing. These materials, and any additional materials either party chooses to submit, must be submitted to the committee not later than four days prior to the hearing. Any person named in a grievance may submit a written statement to the committee outlining issues from that person's perspective.
8. Maintain confidentiality throughout the entire grievance process. All communications among the committee, the grievant(s), and the person(s) named in the statement of grievance will be confidential.
Section 4: Hearing Process. All hearings conducted by the Unit Academic Grievance Committee shall be conducted confidentially in the following manner:
1. The grievant(s) and the respondent(s) must be present during the information-gathering portion of the hearing. Witnesses will be available and will be called when needed. The committee reserves the right to allow the presence of a secretary or a technical assistant.
2. All statements during the information-exchange phase of the hearing will be tape-recorded. This record will be preserved in the University Archives for a minimum of five years and shall be confidential.
3. Any committee member may question any of the participants at the hearing.
4. The grievant will present his or her statements and/or witnesses to the committee.
5. The respondent will have the opportunity to question the grievant(s) and the witnesses about their statements.
6. The respondent will present his or her statements and/or witnesses to the committee.
7. The grievant will have the opportunity to question the respondent(s) about their statements.
8. After all information is exchanged, all persons except the committee members and the recording secretary will leave the committee room. The grievant(s), the respondent(s), and the witnesses will continue to be available to the committee should further information be needed.
9. The committee will meet in closed session to decide upon its recommendation(s) to the dean.
10. The committee shall submit its report with recommendation(s) and reasons for the recommendation(s), to the grievant(s), the respondent(s), and the dean. If the grievance directly involves the dean, the report and recommendation(s) of the Unit Academic Grievance Committee shall be referred for decision to the appropriate academic vice president (now referred to as the University Provost).
11. The student's grievance will not be included as part of the student's record, unless it results in a change in student status or the student voluntarily inserts the information.
12. Until the grievance is resolved, the student may continue the natural academic progression through the academic unit, subject to the requirements of Article 6.6, "Academic Review, Advancement, Probation, and Dismissal of Students," and Article 6.7, "Nonacademic Disciplinary Procedures," of The Redbook.
Section 5: Decision. The dean shall approve or reject the committee's recommendation(s) within 28 days after receiving it (them). If the decision of the dean is not in accord with the committee's recommendation(s), the dean shall state the reasons for that decision, in writing, to all persons directly involved in the grievance and to the committee. The dean shall then take appropriate action to implement his or her decision after the time for appeal has elapsed.
Section 6: Rehearing. A grievance committee, within 21 days after delivery of its report, may be petitioned to reconsider its decision upon the basis of evidence of misrepresentation of materials, facts, or upon the basis of newly discovered evidence clearly not available at the original hearing.
Section 7: Appeal. Any party to the grievance may appeal to the University Student Grievance Committee within 21 days from the date of the final decision of the dean if the dean's decision does not concur with the recommendation of the grievance committee.
Student Grievance Officer
The University of Louisville Student Grievance Officer is a tenured faculty member who is responsible for informing students of their rights and obligations under the University Student Grievance procedure and especially the deadlines that have been established.
The Grievance Officer will assist the student in efforts to achieve informal resolution in as many academic or non-academic complaints possible.
One of the main goals of the Student Grievance Officer is to establish an understanding among students, faculty, staff and administration when there is conflict.
Problems pertaining to grades, financial aid, University parking, housing, food services, registration, etc., may all be discussed with the Student Grievance Officer as a means of seeking direction for the pursuit of a resolution. Any aspect of the University that creates a problem for students is a matter of concern for the Student Grievance Officer.
This service is available to all students. Voice mail is available (852-0440) but e-mail (firstname.lastname@example.org) is the preferred method of contact.
Privacy of Student Records
The University of Louisville hereby notifies students concerning the Family Educational Rights and Privacy Act of 1974 (FERPA). This Act, with which the institution intends to comply fully, was designed to protect the privacy of educational records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate or misleading information. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office, Department of Education, concerning alleged failures by the institution to comply with the Act.
The University has adopted a policy which explains in detail the procedures to be used by the University for compliance with the provisions of the Act and the regulations adopted pursuant thereto. Copies of the policy can be obtained from the University Archives and Records Center, Ekstrom Library. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Director, University Archives and Records Center or visit the Website at: http://louisville.edu/library/archives/.
Drug-Free Schools and Communities Act Amendments of 1989
On December 12, 1989, President Bush signed into law the Drug-Free Schools and Communities Act Amendments of 1989. These Amendments require that higher education institutions receiving any federal funding must notify each student and employee annually of its program to prevent the illicit use of drugs and the abuse of alcohol by students and employees.
We at the University of Louisville have begun programs in the past few years to combat the misuse and abuse of alcohol and other chemical substances. We realize; however, that only through a concerted effort by all, can we make any major strides in preventing substance abuse. The following is the University of Louisville's Drug-Free Schools Notice:
Drug-Free Schools Notice
As required by the Federal Drug- Free Schools and Communities Act Amendments of 1989, you are hereby notified by the University of Louisville that on University premises or at University-sponsored activities the following acts are prohibited:
distribution, possession, or use of any illegal drug or controlled substance without legal authorization;
providing alcoholic beverages to individuals under 21 years of age, or possession of alcoholic beverages by individuals under 21 years of age; or
illegal possession of an open container of an alcoholic beverage, public intoxication, driving while intoxicated, and drinking alcoholic beverages in an unlicensed public place.
In addition to imposition of disciplinary sanctions under University procedures including suspension or separation from the University for such acts, students or employees may face prosecution and imprisonment under Federal and Kentucky laws which make such acts felony and misdemeanor crimes.
The Code of Student Conduct lists details of offenses and disciplines for students. Staff may be disciplined under Section 11.1 of the Staff Handbook. Faculty may be disciplined by Deans per Redbook Sections 4.5.3 or 3.2.2 with review per 4.4 for sanctions less than dismissal or suspension for one year.
The health risks associated with the misuse and abuse of mind-altering drugs, including controlled substances and alcohol, include but are not limited to: physical and psychological dependence; damage to the brain, pancreas, kidneys and lungs; high blood pressure, heart attacks, and strokes; ulcers; birth defects; a diminished immune system; and, death.
The Counseling Center and Student Health Services provide assessment and referral services to University students, as well as serving as an alcohol and other drug information/education resource. For further information, call 852-6585. Service for faculty and staff are available through the Faculty/Staff Assistance Program. For further information call 852- 6543.
Americans with Disabilities Act
ADA Policy Statement University of Louisville
The University of Louisville is committed to providing equal opportunity for persons with disabilities in full compliance with the Americans with Disabilities Act of 1990 (ADA), and Section 504 of the Rehabilitation Act of 1973 (504). The University's 504/ADA Coordinator is responsible for all campus activities relevant to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. The University Affirmative Action Officer will monitor compliance and assist all unit heads in meeting their equal opportunity obligations. The University Disability Resource Center staff will assist the university community in fulfilling its responsibility by serving as an information resource center and coordinating support services for students with disabilities.
ADA and 504 Grievance Procedures University of Louisville
The following grievance procedure is being recommended to provide prompt and equitable resolution of complaints concerning ADA and Section 504 of the Rehabilitation Act of 1973.
The University of Louisville ADA Grievance Procedure is an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the U.S. Department of Justice regulations implementing Title II of the Americans with Disabilities Act. Title II states, in part, that "no otherwise qualified individual with a disability shall, solely by reason of such disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination" in programs or activities sponsored by an agency.
General information regarding ADA or 504 can be addressed to:
Disability Resource Center
Robbins Hall Room 101
Complaints should be addressed to the person who has been designated to coordinate ADA compliance efforts:
Affirmative Action Office
Personnel Services Building
A complaint should be filed in writing, contain the name and address of the person filing it, and briefly describe the alleged violation. Upon receipt of the written notice of complaint, the Director of Affirmative Action/Employee Relations or his/her designee shall acknowledge receipt within five workdays.
A complaint should be filed within 180 days after the complainant becomes aware of the alleged violation.
An investigation, as may be appropriate, shall follow a filing of complaint. The investigation shall be conducted by the Affirmative Action Office. This internal Complaint procedure contemplates an informal but thorough investigation, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint.
A written determination regarding the investigation of the complaint and a description of the resolution, if any, shall be issued by the Affirmative Action Office.
Affirmative Action Office and a copy forwarded to the complainant no later than 60 days after its filing.
The Affirmative Action Office shall maintain the files and records relating to the complaints filed.
The complainants may request a reconsideration of the case in instances where he or she is dissatisfied with the resolution. The request for reconsideration should be made within 15 work days after receipt of the determination to the Affirmative Action Office.
The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing of an ADA complaint with the responsible federal department or agency. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies.
These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards, and to assure that the University complies with the ADA and implementing regulations.
Code of Student Conduct
The Code of Student Conduct is the University's policy regarding non-academic misconduct and discipline of students. The primary purpose for the imposition of non-academic discipline in the University campus setting is to preserve and protect a quality educational environment. The Code of Student Conduct is published on the worldwide web http://louisville.edu/dos/students/code-of-student-conduct.html and through the Dean of Students Office, Student Activities Center, Room W301. If you have any questions or would like information pertaining to reporting an alleged incident of non-academic misconduct, please contact the Dean of Students Office at 852-5787.
Code of Student Rights and Responsibilities
Section 1. Purpose
The Code of Student Rights and Responsibilities is set forth in writing in order to give students general notice of their rights and responsibilities at the University of Louisville. Further rights and responsibilities are set forth in other University rules and policies, including the Code of Student Conduct, Residence Hall contracts, and academic unit bulletins. It is the students' responsibility to be aware of all University rules and policies; students should check with the office of the Assistant Vice President for Student Life and with their academic units if they have any questions about the purposes or intent of these policies.
The University is a public educational institution for adults rather than a custodial institution. Consistent with the role of the University to educate its students and to stimulate student autonomy and independence, University regulation and supervision of student life on and off campus is limited. The University does not assume responsibility or liability for the conduct of its students; responsibility and liability for student conduct rests with the student as inherent attributes of his or her adult status, concurrently with the student's freedom of choice regarding his or her presence at the University and his or her own conduct and associations.
Section 2. Definitions
When used in this Code:
The term "academic dishonesty" means obtaining or seeking to obtain an unfair academic advantage for oneself or for any other student; it includes lying, cheating, stealing, or engaging in otherwise dishonest conduct in the course of or related to any academic exercise.
The term "academic exercise" means a test, quiz, examination, speech, presentation, paper, field or laboratory work, or any other academic activity on which a student is evaluated.
The term "group" means a number of persons who are associated with each other and who have not complied with the University requirements for recognition as an organization.
The term "organization" means a number of persons who are associated with each other and who have complied with the University requirements for recognition.
The term "student" means any person taking courses at the University, either full time or part time, pursuing undergraduate, graduate or extension studies on a regular quarter, semester, or summer-term basis.
The term "student broadcast" means oral material published on a student operated radio or television station.
The term "student press" means either a student publication or a student broadcast.
The term "student publication" means written material published by a student organization.
The term "teacher" means any person hired by the University to conduct classroom activities. In certain situations, a person may be both "student" and "teacher." Determination of the person's status in a particular situation shall be determined by the surrounding circumstances.
The term "University" means the University of Louisville and, collectively, those responsible for its control and operation.
Section 3. Admission and Financial Aid
All applicants for admission and financial aid to the University shall be considered without regard for race, color, national origin, religion, sex, handicap not affecting qualification, or political beliefs.
Section 4. Classroom Rights and Responsibilities.
A student shall be evaluated on demonstrated knowledge and academic performance, and not on the basis of personal or political beliefs or on the basis of race, color, national origin, religion, sex, age, or handicap not affecting academic performance.
A student has freedom of inquiry, of legitimate classroom discussion, and of free expression of his or her opinion, subject to the teacher's responsibilities to maintain order and to complete the course requirements.
A student is responsible for fulfilling the stated requirements of all courses in which he or she is enrolled.
A student has the right:
To be informed in reasonable detail at the first or second class meeting about the nature of the course and to expect the course to correspond generally to its description in the appropriate University catalog or bulletin;
to be informed in writing and in reasonable detail at the first or second class meeting of course requirements and assignments;
to be informed in writing and in reasonable detail at the first or second class meeting of standards and methods used in evaluating the student's academic performance;
to be informed in writing of any necessary changes in assignments, requirements, or methods of grading during the semester with the reasons for such changes.
A student has the right to confidentiality in the student/teacher relationship regarding the student's personal or political beliefs. Disclosures of a student's personal or political beliefs, expressed in writing or in private conversation, shall not be made public without explicit permission of the student.
Charges of violations of these classroom rights and responsibilities shall be handled through the appropriate academic unit level procedures.
Section 5. Academic Dishonesty
Academic dishonesty is prohibited at the University of Louisville and all of its programs. It is a serious offense because it diminishes the quality of scholarship, makes accurate evaluation of student progress impossible, and defrauds those in society who must ultimately depend upon the knowledge and integrity of the institution and its students and faculty.
Academic dishonesty includes, but is not limited to, the following:
Using or attempting to use books, notes, study aids, calculators, or any other documents, devices, or information in any academic exercise without prior authorization by the teacher.
Copying or attempting to copy from another person's paper, report, laboratory work, computer program, or other work material in any academic exercise.
Procuring or using tests or examinations, or any other information regarding the content of a test or examination, before the scheduled exercise without prior authorization by the teacher.
Unauthorized communication during any academic exercise.
Discussing the contents of tests or examinations with students who have not yet taken the tests or examinations if the instructor has forbidden such discussion.
Sending a substitute to take one's examination, test, or quiz, or to perform one's field or laboratory work; acting as a substitute for another student at any examination, test, or quiz, or at a field or laboratory work assignment.
Conducting research or preparing work for another student, or allowing others to conduct one's research or prepare one's work, without prior authorization by the teacher.
Except when otherwise explicitly stated by the teacher, examination questions shall become public after they have been given.
Fabrication: Inventing or making up data, research results, information, or procedures, such as:
Inventing or making up data, research results, information, or procedures.
Inventing a record of any portion thereof regarding internship, clinical, or practicum experience.
Falsification: Altering or falsifying information, such as:
Changing grade reports or other academic records.
Altering the record of experimental procedures, data, or results.
Altering the record of or reporting false information about internship, clinical, or practicum experiences.
Forging someone's signature or identification on an academic record.
Altering a returned examination paper in order to claim that the examination was graded erroneously.
Falsely citing a source of information.
Multiple Submission: The submission of substantial portions of the same academic work, including oral reports, for credit more than once without prior authorization by the teacher involved.
Plagiarism: Representing the words or ideas of someone else as one's own in any academic exercise, such as:
Submitting as one's own a paper written by another person or by a commercial "ghost writing" service.
Exactly reproducing someone else's words without identifying the words with quotation marks or by appropriate indentation, or without properly citing the quotation in a footnote or reference.
Paraphrasing or summarizing someone else's work without acknowledging the source with a footnote or reference.
Using facts, data, graphs, charts, or other information without acknowledging the source with a footnote or reference. Borrowed facts or information obtained in one's research or reading must be acknowledged unless they are "common knowledge". Clear examples of "common knowledge" include the names of leaders of prominent nations, basic scientific laws, and the meaning of fundamental concepts and principles in a discipline. The specific audience for which a paper is written may determine what can be viewed as "common knowledge": for example, the facts commonly known by a group of chemists will differ radically from those known by a more general audience. Students should check with their teachers regarding what can be viewed as "common knowledge" within a specific field or assignment, but often the student will have to make the final judgment. When in doubt, footnotes or references should be used.
Complicity in Academic Dishonesty: Helping or attempting to commit an academically dishonest act. The academic units may have additional guidelines regarding academic dishonesty. It is the student's responsibility to check with their teachers and academic units to obtain those guidelines.
Section 6. Discipline Procedures for Academic Dishonesty
Charges of academic dishonesty shall be handled through the appropriate academic unit level procedures.
An academic unit that determines that a student is guilty of academic dishonesty may impose any academic punishment on the student that it sees fit, including suspension or expulsion from the academic unit. A student has no right to appeal the final decision of an academic unit. However, a student who believes that he or she has been treated unfairly, has been discriminated against, or has had his or her rights abridged by the academic unit may file a grievance with the Unit Academic Grievance Committee, pursuant to the provisions of the Student Academic Grievance Procedure; the Unit Academic Grievance Committee may not substitute its judgment on the merits for the judgment of the academic unit.
An academic unit that suspends or expels a student from the academic unit because the student has been found guilty of academic dishonesty may recommend to the University Provost in writing that the student also be suspended or expelled from all other programs and academic units of the University. Within four weeks of receiving such a recommendation, the Provost shall issue a written decision. Neither the student nor the academic unit shall have the right to appeal the Provost's decision. However, a student who believes that he or she has been treated unfairly, has been discriminated against, or has had his or her rights abridged by the issuance of a decision by the Provost may file a grievance with the University Student Grievance Committee, pursuant to the provisions of the Student Academic Grievance Procedure; the University Student Academic Grievance Committee may not substitute its judgment on the merits for the judgment of the Provost.
Section 7. Campus Expression
Students have the right of freedom of expression to the extent allowed by law.
Students may picket or demonstrate for a cause, subject to the following conditions:
The students must act in an orderly and peaceful manner.
The students must not in any way interfere with the proper functioning of the University.
Where students demonstrate in an area not traditionally used as an open public forum, the University reserves the right to make reasonable restrictions as to time, place, and manner of the student demonstrations.
Students may distribute written material on campus without prior approval, providing such distribution does not disrupt the operations of the University or violate University rules.
Students may invite to campus and hear on campus speakers of their choice on subjects of their choice; approval will not be withheld by any University official for the purpose of censorship.
Section 8. The Student Press
The student press is free to deal openly, fearlessly, and responsibly with issues of interest and importance to the academic community. There shall be no prior approval of student press content by the University.
The student press is responsible for adhering to the canons of responsible journalism and for complying with the law. Student publications and broadcasts shall not publish libelous or slanderous matter, or any other content that violates the law.
All student publications and broadcasts shall explicitly state that the opinions expressed are not necessarily those of the University or its student body.
Students may not be disciplined by the University for their participation with the student press except for violations of University rules that are not inconsistent with the guarantees contained herein.
Section 9. University Facilities
Appropriate University facilities shall be available to organizations within the University community for regular business meetings, for social programs, and for programs open to the public.
Reasonable conditions may be imposed to regulate the timeliness of requests, to determine the appropriateness of the space assigned, to regulate time and use, and to insure proper maintenance.
Preference may be given to programs designed for audiences consisting primarily of members of the University community.
Allocation of space shall be made based on priority of requests and the demonstrated needs of the organization.
Charges may be imposed for any unusual costs for use of facilities.
Physical abuse of assigned facilities may result in reasonable limitations on future allocation of space to offending parties and will require restitution of damages.
The organization requesting space must inform the University of the general purpose of any meeting open to persons other than members and the names of outside speakers.
Section 10. Use of University Name and Insignia
No individual, group, or organization may use the University name or insignia without the express authorization of the University except to identify the University affiliation. University approval or disapproval of any policy or issue may not be stated or implied by any individual, group, or organization.
Section 11. Campus Residence Facilities
Students have the right of privacy in campus residence facilities.
Nothing in the University relationship or residence hall contract may expressly or impliedly give the institution or residence hall officials authority to consent to search of a student's room or residence by police or other law enforcement officials unless they have obtained a search warrant.
The University reserves the right to enter a student's room in a residence hall or a student's apartment in a campus residence:
in emergencies where imminent danger to life, safety, health, or property is reasonably feared;
to make necessary repairs, improvements, or alterations in the facility;
to provide necessary pest control services;
to inspect the facility as deemed necessary by the University.
Section 12. Student Records
The privacy and confidentiality of all student records shall be preserved in accordance with applicable laws. The University shall establish and adhere to a clear and definitive records policy.
Section 13. Campus Organizations
Organizations and groups may be established within the University for any legal purpose. Affiliation with an extramural organization shall not, in itself, disqualify the University branch or chapter from University privileges. A group shall become a formally recognized organization through procedures established by the Student Government Association, upon approval of the Vice President for Student Affairs.
Groups of a continuing nature must institute proceedings for formal recognition if they are to receive benefits from the University.
Recognition of an organization by the University infers neither approval nor disapproval of the aims, objectives, and policies of the organization, nor liability for the actions of the organization.
Membership in all University-related organizations shall be open to any member of the University community who is willing to subscribe to the stated aims and meet the stated obligations of the organization, provided such aims and obligations are lawful.
Membership lists are confidential and solely for the use of the organization, except that names and addresses of current organization officers shall be reported to the University as a condition of continuing University recognition.
Any organization that engages in activities either on or off campus that are illegal or contrary to any University policy may have sanctions imposed against it, including withdrawal of University recognition.
Section 14. Promulgation of University Rules Affecting Students
Rules and Policies affecting students shall be published in the Student Handbook, in the appropriate University catalogs, or in any other appropriate publication prior to their enforcement. Included in the Student Handbook are the following: Academic Grievance Procedure, Code of Student Conduct, Code of Student Rights and Responsibilities, Policy on Consumption of Alcoholic Beverages for Recognized Student Organizations, Hazing and Initiation Activities Policy, Non-academic Grievance Policy and the Sexual Harassment Policy. Copies of the Student Handbook are available from the Office of Student Life.
The University offers an extensive library system designed to support undergraduate and graduate teaching, learning and research. The Library system consists of the Main Library, the Fine Arts Library, the Law Library, the Music Library, the Health Sciences Library, the Engineering, Physical Science, and Technology Library and the University Archives and Records Center. Total library holdings number approximately two million volumes.
The libraries subscribe to 24,872 journals and to over 30 electronic databases, with electronic access to more than 30,000 journals. In addition, the libraries hold over 2 million items in microform.
The University Libraries provide access to electronic resources and databases covering a wide spectrum of subjects for faculty, staff and students. The Interlibrary Loan units of the Ekstrom and Health Sciences libraries provide access to the collections of the Kentuckiana Metroversity member schools, the Kentucky Commonwealth Virtual Library (KCVL), and other libraries throughout the state, nation and the world for materials not owned by the University of Louisville Libraries. The libraries' collections are accessed through the Minerva online catalog at: louisville.edu/library
For more extensive information regarding The University of Louisville Libraries visit their website: louisville.edu/library
University Archives and Records Center
The University Archives is a research repository of national significance. It contains primary sources relating to the university, Louisville, and the nation. It attracts students, faculty, and scholars from Louisville, from elsewhere in the U.S., and from other countries. It collects, preserves, and makes available for research historical manuscripts, oral history interviews, and other primary research materials, and thus serves as a research laboratory for humanists, social scientists, and others. Its collections include nineteenth and twentieth century records of area businesses, cultural organizations, social service agencies, and churches; personal papers of politicians, scholars, members of the Jewish and African-American communities, women, and other prominent and representative Louisvillians; and publications, papers, and photographs documenting the history of the university. Students with class projects, theses, or dissertations requiring primary sources are invited to consult this office.
Information Technology Services
UofL's Information Technology unit (IT) is responsible for planning, implementation, deployment, and management of information technology services in support of the instructional, research, administrative, and service programs of the University.
For more information regarding the many services offered by Information Technology, please visit their web-site: louisville.edu/it
The International Center is the university-wide clearing house of information and resources for UofL faculty, students, and researchers involved in academic exchanges, overseas "live and learn" opportunities, and academic research. The International Center promotes energetically the internationalization efforts of the University. It provides advice and counsel to UofL faculty, students, and researchers traveling abroad and assistance to international students, faculty, and researchers coming to UofL for study or work.
For complete information regarding accommodations and for application forms inquiries should be addressed to:
Student Health and Insurance
The University of Louisville offers a Health Insurance Plan to meet student health care needs. This Health Insurance Plan is a major medical and hospitalization plan which has coverage for both inpatient and outpatient services. Similar to an HMO, the Health Services Office serves as the primary care provider and a referral is necessary for most services rendered outside of the Student Health Services. Purchase of the Health Insurance Plan provides coverage for physician visits at the Health Services Office (HSO) which has two clinical locations.
To be eligible for coverage under the Student Health Plan, students must be one of the following:
an undergraduate student taking 6 or more credit hours
a graduate student taking 3 or more hours or degree candidate,
GTA, GTS and GRA students receiving a stipend check from the University receive the Health Insurance Plan coverage as a benefit of their employment. If you believe you are eligible for this benefit please check with your department to verify coverage.
The Health Service Offices operate 12 months of the year and is located at Cardinal Station Center, 215 Central Avenue - Suite 110, Louisville, KY 40208.
The Health Sciences Center (HSC) Office is located at 550 South Jackson Street, Ambulatory Care Building (ACB) 1st Floor.
For more information and appointments, please call the Campus Health Services Office (Cardinal Station Center) at (502) 852-6479 or the HSC Office at (502) 852-6446. The Insurance Advocate can be reached at (502) 852-6519.
Student Services Administration, Undergraduate Admissions, Orientation, Testing Services, Financial Aid, Registrar, Enrollment Systems, Commencement, Residency, and Student-Athlete Certification.
Housing and Residence Life, Intramural and Recreational Sports, Student Activities, Greek Life, Recognized Student Organizations, Student Government Association, ACCESS (Adult Services), Service Learning, Swain Student Activities Center Administration, Student Disciplinary Services, Counseling Center, Career Development Center, and International Service Learning Program.
Disability Resource Center
The Disability Resource Center coordinates services and programs for students and prospective students with disabilities. Accommodations and support services are individualized, depending on the needs of each student. Services and programs are designed to assure access for qualified students with disabilities to all programs and activities of the university. Students are strongly encouraged to make early contact with the Disability Resource Center to assure adequate time to implement support services.
Graduate Training Assistantships
Graduate teaching, research, and service assistantships are available to qualified students in most graduate programs. These assistantships provide tuition remission, health insurance, and a stipend that is adequate to cover basic living expenses.
Applicants who are interested in being considered for assistantships, should write to the chair or graduate advisor of the department to which they are applying for admission, stating their desire to be appointed as a graduate assistant. The award of an assistantship is competitive; students who hope to be considered should present credentials that are well above the minimum required for admission.
The purpose of a graduate assistantship is to provide experience and training that augment a student's academic program. The department chair or graduate advisor will attempt to place a student in an assistantship believed to best serve the career training objective of the student. Although a student is free to make known a preference for a particular placement, the final decision is the prerogative of the department in which the student is enrolled.
The distribution of assistantships across departments may differ from year to year. Moreover, some departmental policies require that a student complete 9-18 graduate credit hours in the program before being eligible for an assistantship.
Minority Student Assistantships/ Scholarships
The School of Interdisciplinary and Graduate Studies is committed to providing financial support for the recruitment and retention of qualified, under represented ethnic minority students. An award candidate must be currently enrolled or have been admitted to the degree program (M.S. or Ph.D.) and be nominated by the Department Chair and Dean. These assistantships include a monthly stipend, tuition remission and health insurance.
As a member of the Council of Graduate Schools in the United States, the University of Louisville subscribes to the Resolution Regarding Scholars, Fellows, Trainees, and Graduate Assistants:
Acceptance of an offer of financial support (such as a graduate scholarship, fellowship, trainee-ship, or assistantship) for the next academic year by a prospective or enrolled graduate student completes an agreement that both student and the School of Interdisciplinary and Graduate Studies expect to honor. In that context, the conditions affecting such offers and their acceptance must be defined carefully and understood by all parties.
Students are under no obligation to respond to offers of financial support prior to April 15; earlier deadlines for acceptance of such offers violate the intent of this Resolution. In those instances in which a student accepts an offer before April 15, and subsequently desires to withdraw that acceptance, the student may submit in writing a resignation of the appointment at any time through April 15. However, an acceptance given or left in force after April 15 commits the student not to accept another appointment without first obtaining a written release from any previously accepted offer. It is further agreed by the institutions and organizations subscribing to the above Resolution that a copy of the Resolution should accompany every scholarship, fellowship, traineeship, and assistantship offer.
A limited number of University fellowships may be awarded to outstanding students in the doctoral programs. These carry a generous stipend, health insurance, and full tuition remission. Nominations are made each spring to the Dean of the School of Interdisciplinary and Graduate Studies by the chairs of departments granting the doctorates. Students do not directly apply to the School of Interdisciplinary and Graduate Studies for these awards. Students who wish to be considered for fellowships should submit all credentials by January 15.
Graduate assistantships are awarded on an individual basis according to the needs of the department, professor or project. The number of years or semesters for which these appointments are renewable depends on the department. The university wide official maximums for this type of university sponsored financial support are typically six years for doctoral students, three for master’s students and four for master of fine arts students.
Tuition and fees are due on, or before, the designated due date for the semester. Payment may be made by cash, check, money order, charge card (MasterCard, Visa), or financial aid credit. Payments may be made by mail, by use of the deposit box located in the front entrance of the Houchens Building, or at the Office of the Bursar.
Failure to receive a Statement of Account will not relieve the student of the responsibility for making financial settlement by the designated due date. Continuing registrations which are not financially settled by the designated due date may have their course registration cancelled and/or be assessed financial penalties. The Continuing Registration designated due dates are listed in the current Schedule of Courses and on the Bursar's web site at: ulink.louisville.edu (Tuition-Fees-Payment Options, Payment Options). Students may view their account via ULink. Financial statements are no longer sent to students via mail. All account information may be found on the students ULink
Students who register after Continuing Registration should be prepared to fully settle financial obligations by the last day to drop/add for the semester. Failure to fully settle financial obligations may result in course cancellation and/or financial penalties.
Senior Citizen Tuition Remission
The University offers tuition remission to individuals who are classified by Admissions as residents of Kentucky and are at least 65 years of age on, or before, the first day of classes for the semester. Special costs, such as course fees and parking, are not covered by this program and are the financial responsibility of the student. Proof of age may be shown by presenting a driver's license or other age verification document at the Office of the Bursar.
These individuals must secure permission of the School of Interdisciplinary and Graduate Studies in order to enroll in graduate-level courses. Normal admission processes must be followed in order to gain admission to a degree program.
Students whose accounts are not paid by established semester deadlines may be subject to course cancellation. Students with unpaid account balances will be placed on Financial Hold by the Bursar's Office. Students placed on Financial Hold become ineligible for further registration and transcripts will not be released until the student account is paid in full. A late payment fee of $50.00 may be assessed when student accounts are not paid by the last day to drop/ add. A student whose payment is not honored by the bank on which it was drawn may be assessed a return payment fee. If restitution is not made within 10 days of notification, the student may be subject to course cancellation and/ or legal action.
Debtors who do not make satisfactory payment arrangements on their past due accounts may have their accounts placed with a collection agency. It is the policy of the University that unpaid accounts will be assessed the costs and expenses of collection, including attorney fees.
The effective withdrawal date is the date on which the withdrawal is processed in the Student Records System. This date is used in calculating any applicable tuition reduction.
Financial Aid Recipients
Determinations regarding refunds of resulting credit balances will be based on regulations governing the financial aid awarded to the student.
Federal regulations mandate that students have the right to cancel all or a portion of an EFT loan disbursement and have the loan proceeds returned to the lender. To request cancellation of all or a portion of your loan, contact the Financial Aid Office in writing. (Financial Aid Office, University of Louisville, Louisville KY 40292)
For additional information contact Student Financial Aid Office or review our Consumer Information online at: louisville.edu/financialaid
Financial Settlement Options
Due dates, payment information, payment plan options, and payment plan forms for specific semesters is updated regularly on the Bursar's web site at: ulink.louisville.edu
Tuition-Fees-Payment Options, Payment Options. Any questions may be directed to the Bursar's Office (502-852-6503). You may also address your questions to the Bursar's Office by email and receive an email response (email@example.com).
If federal financial assistance is needed, the Free Application for Federal Student Aid (FAFSA) may be obtained on the web at www.fafsa.ed.gov, by calling the Federal Student Aid Information Center at 1800-433-3243, or in U of L's Financial Aid Office. The formal application period for financial assistance for the following academic year is January 1 to March 15. Applications submitted after March 15 will be evaluated subject to the availability of funds. Applications and information are available from the Student Financial Aid Office.
Satisfactory Academic Progress for Financial Aid Assessment
All students who apply for aid from the federal financial aid programs must meet the standards of the University's Satisfactory Academic Progress Policy. This policy consists of three components: GPA, FEH, and FAYE. Graduate students are not considered to be meeting the GPA requirement as long as they are allowed to continue to enroll. Financial Aid Earned Hours (FEH) is a quantitative measure to evaluate minimum financial aid earned hours during each term for which federal aid was disbursed. Graduate students who receive federal aid based on at least half time enrollment are expected to earn 4.5 hours each semester or 9 hours fall/spring and 12 if you attended the prior summer term. Financial Aid Years of Eligibility (FAYE) is an index which establishes limitations on the cumulative length of time that a student may be enrolled in a degree program and receive consideration for federal financial aid awards. FAYE is a calculation based on the number of cumulative earned hours toward a degree in a student's career. For graduate students the limit has been set at 54 cumulative earned hours. School of Interdisciplinary and Graduate Studies hours are included toward the 90 hour cumulative limit on a Specialist Degree and 108 hours on a Doctorate Degree. Once students have reached the maximum FAYE, they are no longer eligible for federal financial aid at their current degree level.
Aid Recipients Receiving All `F' Grades
A student receiving all `F' grades is required to comply with the federal Title IV Refund Policy as well as the University of Louisville Satisfactory Academic Progress Policy. When federal financial aid either partially or fully pays educational expenses and the student receives all `F' grades, the Financial Aid Office is required by federal regulation to treat the student's financial aid file as an "Unofficial Withdrawal." The student can avoid this status by providing acceptable proof of attendance or participation in a class related activity beyond the midpoint of the semester. If not, then an unofficial withdrawal status is considered and the Financial Aid Office must cancel and return fifty percent of the University charges back to the Title IV programs.
All students are encouraged to contact their particular College or University Department for information on scholarships and/or fellowship opportunities. Please visit our Outside Scholarship webpage at louisville.edu/financialaid for free search websites, guides to avoid scholarship scams, and postings on outside scholarships.
Federal Perkins Loan
The Federal Perkins Loan program provides low interest loans to students who demonstrate exceptional financial need. Eligibility requirements are established by the Student Financial Aid Office, and the University becomes the student's lender. Repayment begins 9 months after a student graduates, leaves school, or drops below half-time status. Award amounts for full-time students at U of L are determined annually. The aggregate total that a graduate may borrow cannot exceed $40,000 including any Perkins borrowed as an undergraduate.
Federal Stafford Loan Program (subsidized and unsubsidized)
Federal Stafford Loans are low-interest loans made to students by lenders such as banks, credit unions, and savings and loan companies to help students pay for the cost of postsecondary education. Any degree-seeking student attending U of L at least half-time may borrow through this program. Students may qualify for a need-based, subsidized Stafford Loan, a non-need-based, unsubsidized Stafford Loan, or a combination of both. Need-based loans are called subsidized because the federal government pays the interest during in-school and deferment periods. Loan amounts are determined by a student's grade level, financial need, and cost of attendance. Graduate students may borrow up to $8,500 per year in the subsidized Stafford Loan program, and up to an additional $10,000 per year in the unsubsidized Stafford Loan program. Graduate students may not borrow more than $138,500 ($65,500 in the subsidized program, and $73,000 in unsubsidized loans). The graduate debt limit includes loans received as an undergraduate. The interest rate for Stafford Loans is variable with a cap of 8.25%. The rate changes every July 1. Repayment of Stafford Loans begins six months after a student graduates, leaves school, or drops below half-time. Subsidized Stafford Loan borrowers will not have to pay any principal or interest during the six month "grace" period; unsubsidized Stafford Loan borrowers will be responsible for the interest during the deferment and grace periods. All Stafford Loans at U of L are processed electronically through Kentucky Higher Education Assistance Authority (KHEAA).
13 KAR 2:045. Determination of residency status for admission and tuition assessment purposes.
RELATES TO: KRS Chapter 13B, 164.020, 164.030, 164A.330(6)
STATUTORY AUTHORITY: KRS 164.020(8)
NECESSITY, FUNCTION, AND CONFORMITY:
KRS 164.020(8) requires the Council on Post-secondary Education to determine tuition and approve the minimum qualifications for admission to a state-supported postsecondary education institution and authorizes the Council to set different tuition amounts for residents of Kentucky and for nonresidents. This administrative regulation establishes the procedure and guidelines for determining the residency status of a student who is seeking admission to, or who is enrolled at, a state-supported postsecondary education institution.
Section 1. Definitions
(1) "Academic term" means a division of the school year during which a course of studies is offered, and includes a semester, quarter, or single consolidated summer term as defined by the institution.
(2) "Continuous enrollment" means enrollment in a state-supported postsecondary education institution at the same degree level for consecutive terms, excluding summer term, since the beginning of the period for which continuous enrollment is claimed unless a sequence of continuous enrollment is broken due to extenuating circumstances beyond the student's control, including serious personal illness or injury, or illness or death of a parent.
(3) "Degree level" means enrollment in a course or program which could result in the award of a:
(a) Certificate, diploma or other program award at an institution;
(b) Baccalaureate degree or lower including enrollment in a course by a non-degree-seeking post baccalaureate student;
(c) Graduate degree or graduate certification other than a first-professional degree in law, medicine, dentistry or "Pharm. D"; or
(d) Professional degree in law, medicine, dentistry, or "Pharm. D".
(4) "Demonstration of Kentucky domicile and residency" means the presentation of documented information and evidence sufficient to prove by a preponderance of the evidence that a person is domiciled in Kentucky and is a resident of Kentucky.
(5) "Dependent person" means a person who cannot demonstrate financial independence from parents or persons other than a spouse and who does not meet the criteria established in Section 5 of this administrative regulation.
(6) "Determination of residency status" means the decision of a postsecondary education institution that may include a formal hearing that results in the classification of a person as a Kentucky resident or as a nonresident for admission and tuition assessment purposes.
(7) "Domicile" means a person's true, fixed, and permanent home and is the place where the person intends to remain, and to which the person expects to return if absent without intending to establish a new domicile elsewhere.
(8) "Full-time employment" means continuous employment for at least forty-eight (48) weeks at an average of at least thirty (30) hours per week.
(9) "Independent person" means a person who demonstrates financial independence from parents or persons other than a spouse and who can meet the criteria established in Section 5 of this administrative regulation.
(10) "Institution" means an entity defined in KRS 164.001(11) if the type of institution is not expressly stated and includes the Kentucky Virtual University, the Council on Postsecondary Education, and the Kentucky Higher Education Assistance Authority.
(11) "Kentucky resident" means a determination by an institution that a person is domiciled in and is a resident of Kentucky as determined by this administrative regulation.
(12) "Nonresident" means a person who is domiciled outside of Kentucky or who currently maintains legal residence outside Kentucky or who is not a Kentucky resident within the meaning of this administrative regulation.
(13) "Parent" means one (1) of the following:
(a) A person's father or mother; or
(b) A court-appointed legal guardian if:
1. The guardianship is recognized by an appropriate court within the United States;
2. There was a relinquishment of the rights of the parents; and
3. The guardianship was not established primarily to confer Kentucky residency on the person.
(14) "Preponderance of the evidence" means the greater weight of evidence, or evidence which is more credible and convincing to the mind.
(15) "Residence" means the place of abode of a person and the place where the person is physically present most of the time for a non-educational purpose in accordance with Section 3 of this administrative regulation.
(16) "Student financial aid" means all forms of payments to a student if one (1) condition of receiving the payment is the enrollment of the student at an institution.
(17) "Sustenance" means living expenses including room, board, maintenance, transportation, and also may include educational expenses including tuition, fees, books, and supplies.
Section 2. Scope
(1) State-supported postsecondary education institutions were established and are maintained by the Commonwealth of Kentucky primarily for the benefit of qualified residents of Kentucky. The substantial commitment of public resources to postsecondary education is predicated on the proposition that the state benefits significantly from the existence of an educated citizenry. As a matter of policy, access to postsecondary education shall be provided so far as feasible at reasonable cost to an individual who is domiciled in Kentucky and who is a resident of Kentucky.
(2) The Council on Postsecondary Education may require a student who is neither domiciled in nor a resident of Kentucky to meet higher admission standards and to pay a higher level of tuition than resident students.
(3) This administrative regulation applies to all student residency determinations regardless of circumstances, including residency determinations made by the state-supported institutions for prospective and currently-enrolled students; the Southern Regional Education Board contract spaces; reciprocity agreements, where appropriate; the Kentucky Virtual University; academic common market programs; the Kentucky Educational Excellence Scholarship Program; and other state student financial aid programs, as appropriate.Section 3. Determination of Residency Status; General Rules
(1) A determination of residency shall include:
(a) An initial determination of residency status by an institution during the admission process or upon enrollment in an institution for a specific academic term or for admission into a specific academic program;
(b) A reconsideration of a determination of residency status by an institution based upon a changed circumstance; and
(c) A formal hearing conducted by an institution upon request of a student after other administrative procedures have been completed.
(2) An initial determination of residency status shall be based upon:
(a) The facts in existence when the credentials established by an institution for admission for a specific academic term have been received and during the period of review by the institution;
(b) Information derived from admissions materials;
(c) Other materials required by an institution and which are consistent with this administrative regulation; or
(d) Other information available to the institution from any source.
(3) An individual seeking a determination of Kentucky residency status shall demonstrate that status by a preponderance of the evidence.
(4) A determination of residency status shall be based upon verifiable circumstances or actions.
(5) Evidence and information cited as the basis for Kentucky domicile and residency shall accompany the application for a determination of residency status.
(6) A student classified as a nonresident shall retain that status until the student is officially reclassified by an institution.
(7) A student may apply for a review of a determination of residency status once for each academic term.
(8) If an institution has information that a student's residency status may be incorrect, the institution shall review and determine the student's correct residency status.
(9) If the Council on Postsecondary Education has information that an institution's determination of residency status for a student may be incorrect, it may require the institution to review the circumstances and report the results of that review.
(10) An institution shall impose a penalty or sanction against a student who gives incorrect or misleading information to an institutional official, including payment of nonresident tuition for each academic term for which resident tuition was assessed based on an improper determination of residency status. The penalty may also include:
(a) Student discipline by the institution through a policy written and disseminated to students; or
(b) Criminal prosecution.
Section 4. Presumptions Regarding Residency Status
(1) In making a determination of residency status, it shall be presumed that a person is a nonresident if:
(a) A person is, or seeks to be, an undergraduate student and admissions records show the student to be a graduate of an out-of-state high school within five (5) years prior to a request for a determination of residency status;
(b) A person's admissions records indicate the student's residence to be outside of Kentucky at the time of application for admission;
(c) A person moves to Kentucky primarily for the purpose of enrollment in an institution;
(d) A person moves to Kentucky and within twelve (12) months enrolls at an institution more than half time; or
(e) A person has a continuous absence of one
(1) year from Kentucky.
(2) A presumption arising from subsection (1) of this section shall be overcome by presentation of evidence that is sufficient to demonstrate that a person is domiciled in and is a resident of Kentucky.
Section 5. Determination of Whether a Student is Dependent or Independent
(1) In a determination of residency status, an institution shall first determine whether a student is dependent or independent. This provision is predicated on the assumption that a dependent person lacks the financial ability to live independently of the person upon whom the student is dependent and therefore lacks the ability to form the requisite intent to establish domicile.
(2) In determining the dependent or independent status of a person, the following information shall be considered as well as other relevant information available at the time the determination is made:
(a) 1. Whether the person has been claimed as a dependent on the federal or state tax returns of a parent or other person for the year preceding the date of application for a determination of residency status; or
2. Whether the person is no longer claimed by a parent or other person as a dependent or as an exemption for federal and state tax purposes; and
(b) Whether the person has financial earnings and resources independent of a person other than an independent spouse necessary to provide for the person's own sustenance.
(3) An individual who enrolls at an institution immediately following graduation from high school and remains enrolled shall be presumed to be a dependent person unless the contrary is evident from the information submitted.
(4) Domicile may be inferred from the student's permanent address, parent's mailing address, or location of high school of graduation.
(5) Marriage to an independent person domiciled in and who is a resident of Kentucky shall be a factor considered by an institution in determining whether a student is dependent or independent.
(6) Financial assistance from or a loan made by a parent or family member other than an independent spouse, if used for sustenance of the student:
(a) Shall not be considered in establishing a student as independent; and
(b) Shall be a factor in establishing that a student is dependent.
Section 6. Effect of a Determination of Dependent Status on a Determination of Residency Status
(1) The effect of a determination that a person is dependent shall be:
(a) The domicile and residency of a dependent person shall be the same as either parent. The domicile and residency of the parent shall be determined in the same manner as the domicile and residency of an independent person.
(b) The domicile and residency of a dependent person whose parents are divorced, separated, or otherwise living apart shall be Kentucky if either parent is domiciled in and is a resident of Kentucky regardless of which parent has legal custody or is entitled to claim that person as a dependent pursuant to federal or Kentucky income tax provisions.
(2)(a) If the parent or parents of a dependent person are Kentucky residents and are domiciled in Kentucky but subsequently move from the state, the dependent person shall be considered a resident of Kentucky while in continuous enrollment at the degree level in which currently enrolled.
(b) If continuous enrollment is broken or the current degree level is completed, the dependent person's residency status shall be reassessed when the circumstances detailed in subpara-graph 1 of this paragraph are present.
Section 7. Member of Armed Forces of the United States, Spouse and Dependents; Effect on a Determination of Residency Status
(1) A member, spouse, or dependent of a member whose domicile and residency was Kentucky at the time of induction into the Armed Forces of the United States, and who maintains Kentucky as home of record and permanent address, shall be entitled to Kentucky residency status:
(a) During the time of active service; or
(b) If the member, spouse, or dependent returns to this state within six (6) months of the date of the member's discharge from active duty.
(2)(a) A member, spouse or dependent of a member of the Armed Forces of the United States stationed in Kentucky on active military orders shall be considered a Kentucky resident while the member is on active duty in this state pursuant to those orders if the member is not:
1. Stationed in Kentucky for the purpose of enrollment at an institution; or
2. On temporary assignment of less than one (1) year.
(b) A member, spouse or dependent of a member, shall not lose Kentucky residency status if the member is thereafter transferred on military orders while the member, spouse or dependent requesting the status is in continuous enrollment at the degree level in which currently enrolled.
(3) Membership in the National Guard or civilian employment at a military base alone shall not qualify a person for Kentucky residency status under the provisions of subsections (1) and (2) of this section.
(4) A person's residency status established pursuant to this section shall be reassessed if the qualifying condition is terminated.
Section 8. Status of Nonresident Aliens; Visas and Immigration
(1)(a) A person holding a permanent residency visa or classified as a political refugee shall establish domicile and residency in the same manner as another person.
(b) Time spent in Kentucky and progress made in fulfilling the conditions of domicile and residency prior to obtaining permanent residency status shall be considered in establishing Kentucky domicile and residency.
(2) A person holding a nonimmigrant visa with designation A, E, G, H-1, H-4 if accompanying a person with an H-1 visa, I, K, L, N, R, shall establish domicile and residency the same as another person.
(3)(a) An independent person holding a nonimmigrant visa with designation B, C, D, F, H-2, H-3, H-4 if accompanying a person with an H-2 or H-3 visa, J, M, O, P, Q, S, TD or TN shall not be classified as a Kentucky resident, because that person does not have the capacity to remain in Kentucky indefinitely and therefore cannot form the requisite intent necessary to establish domicile within the meaning of this administrative regulation.
(b) A dependent person holding a visa as described in paragraph (a) of this subsection, but who is a dependent of a parent holding a visa as described in subsection (2) of this section, shall be considered as holding the visa of the parent.
(c) A dependent person holding a visa described in subsection (2) of this section or paragraph (a) of this subsection, if a parent is a citizen of the United States and is a resident of and domiciled in Kentucky, shall be a resident of Kentucky for the purposes of this administrative regulation.
(4) A person shall be a Kentucky resident for the purpose of this administrative regulation if the person graduated from a Kentucky high school and:
(a) Is an undocumented alien;
(b) Holds a visa listed in subsections (2) or (3)(a) of this section; or
(c) Is a dependent of a person who holds a visa listed in subsections (2) or (3)(a) of this section.
(5)(a) Except as provided in paragraph (b) of this subsection, a person who has petitioned the federal government to reclassify visa status shall continue to be ineligible until the petition has been decided by the federal government.
(b) A person who has petitioned the federal government to reclassify visa status based on a marriage to a Kentucky resident and who can demonstrate that the petition has been filed and acknowledged by the federal government, may establish Kentucky domicile and residency at that time.
Section 9. Beneficiaries of a Kentucky Educational Savings Plan Trust
A beneficiary of a Kentucky Educational Savings Plan Trust shall be granted residency status if the beneficiary meets the requirements of KRS 164A.330(6).
Section 10. Criteria Used in a Determination of Residency Status
(1) A determination of Kentucky domicile and residency shall be based upon verifiable circumstances or actions. A single fact shall not be paramount, and each situation shall be evaluated to identify those facts essential to the determination of domicile and residency.
(2) The following facts, although not conclusive, shall have probative value in their entirety and shall be individually weighted, appropriate to the facts and circumstances in each determination of residency:
(a) Acceptance of an offer of full-time employment or transfer to an employer in Kentucky or contiguous area while maintaining residence and domicile in Kentucky;
(b) Continuous physical presence in Kentucky while in a non-student status for the twelve (12) months immediately preceding the start of the academic term for which a classification of Kentucky residency is sought;
(c)1. Filing of Kentucky resident income tax return for the calendar year preceding the date of application for a change in residency status; or
2. Payment of Kentucky withholding taxes while employed during the calendar year for which a change in classification is sought;
(d) Full-time employment of at least one (1) year while living in Kentucky;
(e) Attendance as a full-time, nonresident student at an out-of-state institution based on a determination by that school that the person is a resident of Kentucky;
(f) Abandonment of a former domicile or residence and establishing domicile and residency in Kentucky with application to or attendance at an institution following and incidental to the change in domicile and residency;
(g) Obtaining licensing or certification for a professional and occupational purpose in Kentucky;
(h) Payment of real property taxes in Kentucky;
(i) Ownership of real property in Kentucky, if the property was used by the student as a residence preceding the date of application for a determination of residency status;
(j) Long-term lease of at least twelve (12) consecutive months of non-collegiate housing;
(k) Marriage of an independent student to a person who was domiciled in and a resident of Kentucky prior to the marriage;
(l) Continued presence in Kentucky during academic breaks; and
(m) The extent to which a student is dependent on student financial aid in order to provide basic sustenance.
(3) Except as provided in subsection (4) of this section, the following facts, because of the ease and convenience in completing them, shall have limited probative value in a determination that a person is domiciled in and is a resident of Kentucky:
(a) Kentucky automobile registration;
(b) Kentucky driver's license; and
(c) Registration as a Kentucky voter.
(4) The absence of a fact contained in subsection (3) of this section shall have significant probative value in determining that a student is not domiciled in or is not a resident of Kentucky.
(5) A person shall not be determined to be a Kentucky resident by the performance of an act which is incidental to fulfilling an educational purpose or by an act performed as a matter of convenience. Mere physical presence in Kentucky, including living with a relative or friend, shall not be sufficient evidence of domicile and residency. A person shall respond to all information requested by an institution.
Section 11. Effect of a Change in Circumstances on Residency Status
(1) If a person becomes independent or if the residency status of a parent or parents of a dependent person changes, an institution shall reassess residency either upon a request by the student or a review initiated by the institution.
(2) Upon transfer to a Kentucky institution, a student's residency status shall be assessed by the receiving institution.
(3) A reconsideration of a determination of residency status for a dependent person shall be subject to the provisions for continuous enrollment, if applicable.
Section 12. Student Responsibilities
(1) A student shall report under the proper residency classification which includes the following actions:
(a) Raising a question in a timely manner concerning residency classification;
(b) Making application for change of residency classification in a timely manner with the designated office or person at the institution; and
(c) Notifying the designated office or person at the institution immediately upon a change in residency.
(2) If a student fails to notify an institutional official of a change in residency, an institutional official may investigate and evaluate the student's residency status.
(3)(a) If a student fails to provide, by the date specified by the institution, information required by an institution in a determination of residency status, the student shall be notified by the institution that the review has been canceled and that a determination has been made.
(b) Notification shall be made by registered mail, return receipt requested.
(c) Notification shall be made within ten (10) calendar days after the deadline for receipt of materials has passed.
(4) A student shall not be entitled to appeal a determination of residency status if the determination made by an institution is because a student has failed to meet published deadlines for the submission of information as set forth in subsection (3) of this section. A student may request a review of a determination of residency status in a subsequent academic term.
Section 13. Institutional Responsibilities.
Each institution shall:
(1) Provide for an administrative appeals process that includes a residency appeals officer to consider student appeals of an initial residency determination and which shall include a provision of fourteen (14) days for the student to appeal the residency appeals officer's determination;
(2) Establish a residency review committee to consider appeals of residency determinations by the residency appeals officer. The residency review committee shall make a determination of student residency status and notify the student in writing within forty-five (45) days after receipt of the student appeal;
(3) Establish a formal hearing process as described in Section 14 of this administrative regulation; and
(4) Establish written policies and procedures for administering the responsibilities established in subsections (1), (2), and (3) of this section and that are:
(a) Approved by the institution's governing board;
(b) Made available to all students; and
(c) Filed with the council.
Section 14. Formal Institutional Hearing
(1) A student who appeals a determination of residency by a residency review committee shall be granted a formal hearing by an institution if the request is made by a student in writing within fourteen (14) calendar days after notification of a determination by a residency review committee.
(2) If a request for a formal hearing is received, an institution shall appoint a hearing officer to conduct a formal hearing. The hearing officer:
(a) Shall be a person not involved in determinations of residency at an institution except for formal hearings; and
(b) Shall not be an employee in the same organizational unit as the residency appeals officer.
(3) An institution shall have written procedures for the conduct of a formal hearing that have been adopted by the board of trustees or regents, as appropriate, and that provide for:
(a) A hearing officer to make a recommendation on a residency appeal;
(b) Guarantees of due process to a student that include:
1. The right of a student to be represented by legal counsel; and
2. The right of a student to present information and to present testimony and information in support of a claim of Kentucky residency; and
(c) A recommendation to be issued by the hearing officer.
(4) An institution's formal hearing procedures shall be filed with the Council on Postsecondary
Education and shall be available to a student requesting a formal hearing.
Section 15. Cost of Formal Hearings
(1) An institution shall pay the cost for all residency determinations including the cost of a formal hearing.
(2) A student shall pay for the cost of all legal representation in support of the student's claim of residency. (17 Ky.R. 2557; eff. 4-5-91; Am. 22 Ky.R. 1656; 1988; eff. 5-16-96; 23 Ky.R. 3380; 3797; 4099; eff. 6-16-97; 24 Ky.R. 2136; 2705; 25 Ky.R. 51; eff. 7-13-98; 25 Ky.R. 2177; 2577; 2827; eff. 6-7-99; 749; 1238; eff. 11-12-2002.)
Deadline for Filing Residency Appeals
An application for a review of a determination of residency status shall be filed in the Office of Student Services no later than 30 days after the first day of classes of the term for which a determination of residency status is requested. Academic calendars are available in the Schedule of Courses, the University web site, and Offices of Admission. Pursuant to 13 KAR 2:045, Determination of Residency Status for Admission and Tuition Assessment Purposes, an institution may set other deadlines for submission of other information required by the Institution in a determination of residency status.
For specific information regarding the filing of an application, please refer to the Council on Post-secondary Education document 13 KAR 2:045, Determination of Residency Status for Admission and Tuition Assessment Purposes. Copies of the policy document are available in the Office of Student Services and Offices of Admission.
Submit the completed, signed, and notarized affidavit/application and ALL accompanying documentation to:
Office of Enrollment Management
Houchens Building, Room 160
University of Louisville
Louisville, KY 40292
Phone (502) 852-5813/6528
Fax (502) 852-3146
The University of Louisville is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate, bachelor, master, specialist, doctoral, and first-professional degrees (D.M.D., J.D., M.D.). Individuals who wish to contact the Commission on Colleges regarding the accreditation status of the university may write the Commission at 1866 Southern Lane, Decatur, Georgia 30033-4097, or call (404) 679-4500.
Accountancy - The Association to Advance Collegiate Schools of Business (AACSB International)
Art Therapy - (Expressive Therapies) American Art Therapy Association
Audiology and Speech Pathology - Council on Academic Accreditation in Audiology and Speech-Language Pathology
Business (Graduate and Undergraduate) - The Association to Advance Collegiate Schools of Business (AACSB International)
Chemistry - American Chemical Society (B.S. degree only)
Clinical Psychology - American Psychological Association
Computer Engineering and Computer Science - Computing Accreditation Commission of ABET, http://www.abet.org. (B.S. degree only)
Counseling Psychology - American Psychological Association.
Dental Hygiene - Commission on Dental Accreditation of the American Dental Association
Dentistry - Commission on Dental Accreditation of the American Dental Association
Education - Education Professional Standards Board, Commonwealth of Kentucky and National Council for Accreditation of Teacher Education (NCATE)
Engineering - (Chemical Engineering, Civil Engineering, Electrical Engineering, Industrial Engineering, Mechanical Engineering, Computer Engineering and Computer Science programs) Engineering Accreditation Commission of ABET, http://www.abet.org. (B.S. and M.Eng. degrees)
Family Therapy - Commission on Accreditation for Marriage and Family Therapy Education (COAMFTE)
Graduate Medicine - (House Staff) Accreditation Council for Graduate Medical Education (ACGME)
Interior Design - Foundation for Interior Design Education Research
Law - Section of Legal Education and Admissions to the Bar of the American Bar Association and Association of American Law Schools
Medicine - Liaison Committee on Medical Education, a Joint Committee of the American Medical Association and the Association of American Medical Colleges
Music and Music Therapy - National Association of Schools of Music (NASM)
Nursing - Commission on Collegiate Nursing Education
Paralegal Studies Program - Section on Paralegal Education of the American Bar Association
Pathology and Laboratory Medicine - (Post Doctoral) Commission on Accreditation in Clinical Chemistry (COMACC)
Public Administration - National Association of Schools of Public Affairs and Administration
Public Health - Council on Education for Public Health (CEPH)
Social Work - Commission on Accreditation of the Council on Social Work Education
Theatre Arts - National Association of Schools and Theatre (NAST)
Urban Planning - American Planning Association (Master’s degree)
European MBA (Germany) - Foundation for International Business Administration Accreditation (FIBAA)
Fort Knox Education Center - Military Installation Education Review (2009)
Research Resource Center - Association for Assessment and Accreditation of Laboratory Animal Care, International (AAALAC)
Human Subjects Protection Program - Association for the Accreditation of Human Research Protection Programs, Inc. (AAHRPP)
Administrative Officers of the University
James R. Ramsey, Ph.D.
Shirley C. Willihnganz, Ph.D.
Executive Vice President and
Executive Vice President for Health Affairs
Willam Pierce, Ph.D.
Executive Vice President for Research and Innovation
Thomas R. Jackson, Ed.D.
Vice President for Student Affairs
Priscilla Hancock, Ph.D.
Vice President for Information Technology
Keith Inman, B.A.
Vice President for University Advancement
Daniel Hall, J.D.
Vice President for Community Engagement
Thomas M. Jurich
Vice President for Athletics
Administrative Officers of the School of Interdisciplinary & Graduate Studies (SIGS)
Beth Boehm, Ph.D.
Dean of the School of Interdisciplinary & Graduate Studies and Vice Provost of Graduate Affairs
Associate Dean of the School of Interdisciplinary & Graduate Studies
Beth Boehm, Ph.D.
School of Interdisciplinary & Graduate Studies
John Ferre, Ph.D. (interim)
College of Arts and Sciences
Carolyn M. Callahan, Ph.D.
College of Business
John J. Sauk, D.D.S.
School of Dentistry
Ann Larson, Ph.D.
College of Education and Human Development
Terry L. Singer, Ph.D.
Kent School of Social Work
Susan Duncan, J.D. (interim)
School of Law
Toni M. Ganzel, M.D.
School of Medicine
Christopher P. Doane, Ph.D.
School of Music
Marcia Hern, Ed.D., C.N.S., R.N.
School of Nursing
Craig H. Blakely, Ph.D.
School of Public Health and Information Sciences
Neville G. Pinto, Ph.D.
J. B. Speed School of Engineering
Robert E Fox Jr., MBA, MLS
Graduate CouncilJasie Stokes
Arthur J. Adams
Ayotunde S. O. Adeagbo
Suraj M. Alexande
James E. Jr. Alexander
Ann Taylor Allen
Susan Olsen Allen
Peter R. Almond
Robert A. Amchin
Gary Lee Anderson
Robert B. Aramant
Deborah S. Armstrong
Craig (Anthony) Arnold
George R. Aronoff
Eleanor F. Asher
Ronald M. Atlas
Alan N. Attaway
Nedra Skaggs Wheeler Atwell
John A. Auchampach
D. Mark Austin
Lateef O. Badru
Richard P. Baldwin
James H. Bandoli
Gerard M. Barber
John H. Barker
Robert M. Barker
Robert A. Baron
Charles C. Barr
D. Michele Basso
Sidney J. Baxendale
Blake R. Beattie
R. Wayne Bennett
Frederick W. Benz
Edward H. Berman
Amy F. Berry
Gina E. Bertocci
Nageshwar R. Bhaskar
William E. Biles
Pat B. Blackwell
James N. Blake
Lisa M. Blum
Mark E. Blum
Puran S. Bora
Steven C. Bourassa
Roger D. Bradshaw
Ellen G. Brehob
Mark D. Brennan
Michael E. Brier
Dorothy Ann Brockopp
David N. Brown
Joseph H. Brown
Sherri L. Brown
Reginald A. Bruce
John R. Bruni
Robert M. Buchanan
Paul A. Bukaveckas
Mary E. Burton
William S. Bush
Janice M. Butters
G. Louise Byrd
Gregory P. Byrne
Ferrell R. Campbell
William B. Carden
Margaret M. Carreiro
Per H. B. Carstens
Manuel F. Casanova
Jonathan B. Chaires
Ying Kit Chan
Lloyd. Kevin Chapman
William G. Cheadle
Theresa S. Chen
Darrel L. Chenoweth
Henry A. Chodkowski
Kevin F. Clancey
Stephen J. Clark
Anthony O. Clarke
Dewey M. Clayton
Thomas G. Cleaver
Van G. H. Clouse
Richard D. Clover
Gary A. Cobbs
W. Geoffrey Cobourn
Angela West Cockfield
Louis F. Cohn
Robert W. Cohn
Joseph D. Cole
Dermot J. Collins
Wanda L. Collins
James E. Conklin
Nigel G. F. Cooper
L. Andrew Cooper
Richard E. Coppage
Mary Beth Coty
Thomas H. Crawford
A. Glenn Crothers
John T. Cumbler
David R. Cunningham
Michael R. Cunningham
Nancy J. Cunningham
William L. Cunningham
R. Duncan Dallam
Udayan B. Darji
Douglas S. Darling
Christopher L. Davis
Michael L. Day
Anne Marie De Zeeuw
Paul Dell Aquila
Paul J. DeMarco
Donald R. Demuth
Gail W. DePuy
Jaydev N. Dholakia
Pat H. Dickson
W. Bruce Dillman
Allan E. Dittmer
Mary Esi Dogbe
Brian Dos Santos
David J. Doukas
Gerald Dryden, Jr.
Margaret L. DSilva
David A. Dubofsky
Lee Alan Dugatkin
Donald B. Dupre
Harvey L. Edmonds
Christine T. Ehrick
William D. Ehringer
William F. Ekstrom
Steven R. Ellis
Paul N. Epstein
Edward A. Essock
Robert J. Esterhay
Charles "Sam" Evans
Gerald W. Evans
Melissa J. Evans-Andris
Paul W. Ewald
Peter W. Faguy
Archie W. Faircloth
Jeff C. Falcone
K. Cameron Falkner
Allan G. Farman
Robert D. Fechtner
Richard C. Feldhoff
Adele K. Ferdows
M. Elisa Fernandez
John P. Ferre
James O. Fiet
F. John Firriolo
R. Christopher Fitzgerald
Paula Fleishmann Gillespie
John T. Fleming
John H. Flodstrom
Margaret L. Fonda
Benjamin P. Foster
J. Price Foster
Stanley R. Frager
Peter W. France
Mark W. Frazier
Karen L. Frost
Peter M. Fuller
Christopher B. Fulton
Allan W. Futrell
Donald L. Gambrall
John W. Gamel
Toni M. Ganzel
John E. Garrett
Stephan F. Gohmann
Alan C. Golding
Frances S. Goldsmith
L. Jane Goldsmith
Lida G. Gordon
M. Douglas Gossman
Alan R. Gould
James E. Graham
James H. Graham
John P. Greene
Robert M. Greene
Anne M. Greenfeld
Ronald G. Gregg
Susan M. Griffin
Elizabeth L. Grossi
James T. Grubola
Mahesh C. Gupta
Donald W Hackett
Jon Christopher Hall
Gerald B. Hammond
(Sophia) HeeJeong Han
Terence M. Hancock
Barbara L. Hanger
Patrick H. Hardesty
C. Timothy Hardin
Roswell A. Harris
W. Blake Haselton
Bruce S. Haskell
Michael A. Hayes
David Bruce Heim
David W. Hein
C. William Helm
Freddy J. Hendler
Victor K. Henner
Lindsey C. Henson
George H. Herbener
Richard P. Herden
Marcia A. Hern
S. Paige Hertweck
George E. Higgins
Frederick K. Hilton
Mary A. Hilton
Amy S. Hirschy
William P. Hnat
Raymond H.C. Ho
Jerald L. Hoffman
G. Talley Holman
Marvin C. Holmes
Ronald M. Holmes
James W. Holtsinger
Carlton A. Hornung
Barry R. Horowitz
Tricia L. Hosey
Craig B. Howley
Charles H. Hubscher
Benjamin G. Hufbauer
Thomas W. Hughes
David R. Hume
Mary A. Hums
Harrell E. Hurst
David L. Imbroscio
Vasudeva G. Iyer
Tom Jackson, Jr.
Charles H. Jarboe
A. Bennett Jenson
R. Michael Johmann
George R. John
B. Edwin Johnson
John R. Johnson
Mark A. Johnson
Paul B. Johnston
John R. Jones
Jon W., Jr Jones
Ricky L. Jones
Steven P. Jones
Veronnie Faye Jones
W. Keith Jones
Yvonne V. Jones
Irving G. Joshua
Debra S. Journet
Marcia M. Jumblatt
David E. Justus
Kyung A. Kang
Y. James Kang
Robert B. Kebric
John L. Keedy
Bruce H. Kemelgor
Andrew C. Kemp
Richard N. Kerber
Robert S. Keynton
Andre E. Kezdy
La Creis Renee Kidd
John F. Kielkopf
Edward W. Kifer, Jr.
Young Hoon Kim
Robert H. Kimball
Lael F. Kinch
Kathleen M. Kirby
Jon B. Klein
Jay Martin Kloner
John C. Klotter
Steven C. Koenig
Herbert K. Koerselman
Cheryl A. Kolander
Avery H. Kolers
Karen L. Kopelson
Girish J. Kotwal
Steven G. Koven
Dallas F., II Kratzer
Robin F. Krimm
Ewa Marie Kubicka
John Randy Kuhn
Yousef Abu Kwait
Diane W. Kyle
Raymond W. Laforge
A. Scott LaJoie
H. Wayne Lambert
Roger G. Lambert
Ann M. Larson
Walden L. Laukhuf
Thomas R. Lawson
Eleanor D. Lederer
Carl W. Lee
Chong D. Lee
Herman R. Leep
Alex B. Lentsch
Brian J. Leung
Kristi Jedlicki Levenhagen
Scott C. Levi
Marcia A. Lile
John H. Lilly
Amy Shearer Lingo
Nathan T. Lipscomb
Johnson M. Liu
Pinghui V. Liu
Ye Qui Liu
Ann Marie Logsdon
James B. Longley
Subhash C. Lonial
Keith F. Look
Robert D. Luginbill
Robert F. Lundy
Frederick A. Luzzio
Louise B. Lyons
Thomas S. Lyons
Thomas C. Mackey
Estella C. Majozo
Thomas S. Maloney
Carlos G. Mann
John W. Manning
Gary S. Marshall
Nancy C. Martin
Robert C. Martin
John E. Martin-Rutherford
Dismas A. Masolo
Amy T. Massey
M. Gay Masters
Donna H. McCabe
Justin A. McCarthy
Larry Dean McClellan
Cynthia A. McCurren
Maggie B. McGatha
C. Patrick McGraw
William G. McGregor
W. Paul McKinney
Barbara J. McLaughlin
Kenneth R. McLeish
Kelly M. McMasters
Peter M. Mears
Sergio B. Mendes
Carolyn B. Mervis
Elizabeth "Betty" Merz
Robert G. Meyer
Frederick N. Miller
Richard D. Miller
Richard L. Miller
Robert H. Miller
Mary S. Mitchell
Robert A. Mitchell
Thomas C. Mitchell
Jafar P. Mohsen
Sri Prakash Mokshagundam
J. Patrick Moore
Anita M. Moorman
Jayne R. Morgenthal
William J. Morison
John C. Morrison
George D. Mower
R. Charles Moyer
Stanley A. Murrell
Robert C. Myers
Steven R. Myers
John F. Naber
C. Michael Nelson
John P. Nelson
Donald E. Nerland
Tamara L. Newton
Chin K. Ng
Mark E. Noble
Frank H. Nuessel
Krzysztop M. Ostaszewski
David S. Owen
Gina P. Owens
George R. Pack
Larry I. Palmer
John R. Pani
Frederick M. Parkins
Arthur C. Parola
Rudolph S. Parrish
Rodger A. Payne
William D. Pearson
Charles Pemberton, Jr.
Michael H. Perlin
Julie M. Peteet
Joseph M. Petrosko
Dora Kay Phillips
William M. Pierce
Mary C. Pierce
M. Michele Pisano
W. Karl Pitts
Hiram C. Polk
John H. Pollock
P. Jeffrey Potash
Nancy L. Potter
Albert M. Potts
Robert C. Powers
Sumanth D. Prabhu
Dianna C. Preece
Bridgette O. Pregliasco
Mark A. Priest
Russell A. Prough
Peter M. Quesada
Andrew S. Rabin
J. Patrick Rafferty
Puthankurissi S. Raju
Irma N. Ramos
Madhavi J. Rane
Ch. V. Rao
John Russell Ray
Richard N. Redinger
David H. Reed
Frederick J. Regennitter
Kenneth H. Reid
Mary Ann Reynolds
Laurie A. Rhodebeck
Fred W. Rhodes
John F. Richardson
W. Wayne Rickard
Mary Ellen Rickey
Jon H. Rieger
Elizabeth C. Rightmyer
William R. Rising
Andrew M. Roberts
Julia Link Roberts
David L. Robinson
Karen M. Robinson
Thomas D. Rockaway
George C. Rodgers
Fred J. Roisen
Claudia A. Ronaldson
Robert N. Ronau
Stephen A. Roosa
Paul G. Rosen
E. Wayne Ross
Noell L. Rowan
Peter P. Rowell
Lisa A. Ruble
Heather A. Rypkema
Paul G. Salmon
Paloma Fernandez Sanchez
Hank V. Savitch
Thomas G. Scharff
David J. Schultz
Sydney P. Schultze
Dale A. Schuschke
David A. Scott
Ashima Sen Gupta
Theresa Z. Senninger
Stacy Deck Shade
Mary Angela Shaughnessy
Peter T. Sherman
Lawrence R. Shoemaker
Anibal M. Silveira
David M. Simpson
John J. Sinai
Jeffrey SkinnerChad Sloan
Douglas C. Smith
J. Lea Smith
Richard P. Smith
James W. Snyder
Zhao-Hui (Joe) Song
Marie Antoinette Sossou
Karen E. Spierling
M. Shane Spiller
William H., Jr. Spragens
Robert St. Clair
Robert H. Staat
Thomas L. Starr
J. Christopher States
Joseph M. Steffen
Mary A. Stenger
Mary Beth Stevens
Kalia Adia Story
William D. Stout
Richard W. Stremel
Bernard J. Strenecky
Ted J., Jr. Strickland
Samuel C. Stringfield
Janice E. Sullivan
Gamini U. Sumanasekera
James T. Summersgill
Walter W. Surwillo
Stephen B. Swan
Ann M. Swank
Tian (Lori) Tang
Douglas D. Taylor
James H. Taylor
K. Grant Taylor
Pamela Booth Teaster
David N. Teller
Nancy M. Theriot
Gurdarshan S. Thind
Deborah V. Thomas
Lundeana M. Thomas
Mary Shelley Thomas
William T. Thompson
Edith Davis Tidwell
David J. Tollerud
Gerald H. Tolson
James R. Tompkins
Michael A. Tracy
Charles A. Trapp
John I. Trawick
Thomas R. Tretter
Michael H. Tunnell
Suresh C. Tyagi
Bruce M. Tyler
Charles Robert Ullrich
H. Lewis Ulman
Wayne M. Usui
Jeffrey C. Valentine
Riaan Van Zyl
Gennaro F. Vito
Michael J. Voor
Waldon B. Wacker
Kim L. Wadlington
Leonard C. Waite
Kandi L. Walker
Krista B. Wallace-Boaz
Kevin M. Walsh
John E. Ward
Richard A. Ward
Ede Warner, Jr.
James C. Watters
William B. Wead
D. Steven Weber
Harvey Curtis Webster
P. Daniel Weeks
Wanda Jo Weidmann
Terence A. Weigel
Lee S. Weissbach
Karla Conn Welch
Shannon Hensley Wendt
Thomas J. Wheeler
John D. Whitesell
Scott R. Whittemore
David L. Wiegman
Osborne P. Wiggins
Frederic L. Wightman
David J. Wildstrom
Mickey R. Wilhelm
Ann Elizabeth Willey
Bronwyn T. Williams
John N. Williams
Stuart J. Williams
Walter M. Williams
Shirley C. Willihnganz
Dottie Jones Willis
Mark A. Wilson
Richard W. Wilson
Julie A. Winkler
Elaine O. Wise
Jean (Hicks) Wolph
Eric V. Wong
John L. Wong
Andrew L. Wright
Lung T. Yam
Roman V. Yampolskiy
John M. Yancey
Pamela A. Yankeelov
M. Cecilia Yappert
Jae Keun (Peter) Yoo
William W. Young
Jerry (Jun) Yu
Jo Fouts Zausch
Haifeng (Charlie) Zhang
Jianhua (Andrew) Zhao
Heshan (Sam) Zhou
Jacek M. Zurada
Josef M. Zurada