GSC Travel Grants

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About GSC Travel Grants:

Please follow the link below to find the application for travel grants. Due to an overwhelming number of applicants, applications are now closed. Please follow the link if you would like to be added to our wait list.

We offer up to $200 for grad students attending a conference (not presenting) and up to $350 for students presenting at a conference.

 

7 Easy Steps to Travel Funding:

1. Check Here to Make Sure Your Department is Active!

Your department must be listed as either Active or Probation before you will be approved or reimbursed. If your department is listed as Probation or Inactive, please contact your representative immediately!

2. Please Follow the Link Below to Apply

3. Receive Award Letter by Email

4. Travel to Destination and Keep Receipts

Receipts that can be reimbursed:
  • Hotel/Lodging
  • Airfare/Rental Car/Transport
  • Conference Registration
  • Other travel related costs (food receipts must be itemized!)

5. Gather Required Documentation

  1. GSC Reimbursement form 
  2. Travel award letter received by email
  3. Receipt(s) that you want GSC to reimburse
  4. Proof of presentation (if applicable). Acceptable forms include:
    • Abstract acceptance email
    • Program with your name
    • Any other proof that you presented at a conference

6. Submit Documentation

     Electronic only, paper documents will no longer be accepted!

IF receiving funds from other sources, you should schedule an appointment with your UBM (or comparable department financial administrator) to discuss what the other sources will reimburse and what the GSC will cover. GSC funds should be the last applied. Email documentation to gsctravl@louisville.edu.

IF NO other funds, email documentation directly to gsctravl@louisville.edu.

PLEASE check here to make sure your department's status is listed as Active or Probation. If your department is listed as Probation or Inactive, please contact your representative immediately! Students from departments that are Inactive are ineligible to receive reimbursement from the GSC Travel Fund.

7. Obtain Funds

Funds are applied to your student account, you must have your preferences for disbursement of residual aid set up. More information can be found on the Bursars website or directly through BankMobile

**Disclaimers and FAQ**

*WE NO LONGER USE THE TEV or T & E online system

*The University of Louisville is required to adhere to all federal, state, and institutional guidelines. If your aid package is adjusted as a result, you will receive notification in your university email. Policy information is available online.

*The Administrative Guide for the Disbursal of Research/Travel Awards can be found here.

*The GSC's Travel Reimbursement Procedures can be found here.

*If you have any remaining questions, please check our FAQ page. If your question remains unanswered, please email gsctravl@louisville.edu.