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April 2011 e-Newsletter

by Adamchik,William Joseph last modified Aug 07, 2012 12:25 PM

This is the 19th edition of the Financial Aid e-Newsletter. This publication is primarily for undergraduate and graduate students. It will help keep you informed of upcoming deadlines and financial aid news throughout the year.

Read this e-newsletter to be informed on summer 2011 and fall 2011 financial aid requirements, processing, procedures, and more!

In this edition:

(1) Filing the 2011-2012 FAFSA
(2) Summer 2011 Financial Aid
(3) Scholarship Opportunities
(4) Continued Enrollment After Non-Payment of Tuition
(5) Tax Information
(6) Satisfactory Academic Progress (SAP) Reminder
(7) KEES Update
(8) ACG/SMART Grant Update
(9) Student Support Services
(10) Looking Ahead-Upcoming Important Dates
(11) Your Financial Aid Counselor 


Filing the 2011-2012 FAFSA

If you have not already done so, now is the time to complete your 2011-2012 FAFSA online.
Once we receive your 2011-2012 FAFSA, we will review it to see if we need additional information to complete your financial aid file. You must have a completed financial aid file to be awarded. Monitor your University of Louisville email for communications from our office requesting additional information.

Summer 2011 Financial Aid

The mandatory UofL application for summer 2011 financial aid will be available to submit on your ULink account once summer registration begins in April. You must have a complete 2010-2011 financial aid file to apply, which includes a 2010-2011 FAFSA and all requested documentation.
To maximize your eligibility for summer Pell Grant funds, you should also have your 2011-2012 FAFSA on file.  If required, all other verification forms and requested documents must be completed with our office. Do not apply on ULink until you have finalized your summer enrollment.  If you submit the online summer application before you finalize your summer enrollment, your awards may be delayed and may have to be adjusted.
During summer, federal financial assistance is available to eligible applicants who have Pell Grant eligibility and/or remaining Academic Competitiveness Grant (ACG), National SMART Grant, TEACH Grant, and/or Stafford Loan eligibility.  Undergraduate students can also apply for the Parent PLUS Loan, and graduate and law students can apply for the Graduate/Professional PLUS Loan. In addition to submitting the ULink summer aid application, students interested in a PLUS Loan must submit a request form available on our website. More information and updates on summer 2011 will be posted online.

Scholarship Opportunities

The Student Financial Aid Office keeps our website updated on an ongoing basis with information about current scholarship opportunities.  You may view the scholarship page at
On this website, direct your attention to the heading Outside Scholarships. From there, you can link to the outside scholarship web page to view all outside scholarships (also know as private scholarships) of which the Student Financial Aid Office has been notified. We encourage students to review this list periodically throughout the year; it is updated frequently with new information. In addition, you will find links to several free, reputable internet-based scholarship search sites.

Also review the scholarship information provided under the heading for Other University Scholarships. Click on each scholarship link to view the eligibility and application requirements. There are currently ten university scholarships being advertised with an application deadline of April 15th, 2011.
Under the heading of Departmental Scholarships/Assistantships/Fellowships, click on the "departmental awards" link to access current links to campus department and/or school websites where scholarships may be advertised.  We also recommend that students check directly with the department and/or school in which they are studying to see if there are any scholarships available.
If you are aware that you will be receiving a scholarship for the upcoming year, please report this information on our Report Other Aid Form at

Continued Enrollment After Non-Payment of Tuition

Students who have not settled tuition bills by the midterm withdrawal deadline shall be left on the course rosters through the end of term. They may complete the work of the term and will receive a grade for each course in which they are enrolled. Until their bills are settled, however, their access to registration (including registration for subsequent terms) and transcript services will be blocked. Students with unpaid bills in the term of their graduation must pay the balance due in order to receive a diploma or secure a transcript.

Tax Information

In late January, the University of Louisville sent students their 1098-T forms in the mail.  These forms are used to report qualified tuition expenses for tax purposes.  This form is used in determining your eligibility for various tax credits, such as the American Opportunity (HOPE) and Lifetime Learning Tax Credits.  Please keep this at hand when filing your taxes or make it available to anyone who may be filing taxes and claiming you as a dependent.
For more information about the 1098-T form, please visit the Bursar’s Office webpage:

Satisfactory Academic Progress (SAP) Reminder

It is a good time to familiarize yourself with our Satisfactory Academic Progress Policy. We review all students annually every May. This policy is unique to financial aid and includes a minimum GPA requirement, minimum completed hours requirement (FEH), and has a maximum credit hour limit towards completing your degree (FAYE). We must monitor students’ academic progress for continued federal and state aid eligibility. Even though the Student Financial Aid Office evaluates SAP once per year, it is imperative students keep track of hours taken and cumulative GPA each semester.

If you need academic assistance, please consult your academic advisor and/or the REACH Office.

If you have any concerns about SAP, please contact the Student Financial Aid Office.

An example of a SAP situation:
If a student drops all fall 2010 hours after receiving federal financial aid and enrolls in the spring 2011 semester, the student will be required to earn all of the required number of hours for both semesters during spring to satisfy the SAP standard. Undergraduate students who receive federal financial aid based on at least half-time enrollment are expected to earn a minimum of 6 hours for each semester or 12 hours total for the fall and spring combined. If you also enroll for the summer term, then you are expected to complete a minimum of 6 hours for the term and a total of 18 hours for the academic year. Undergraduate students who receive aid based on less than half time enrollment are expected to earn the actual number of hours for which their aid was disbursed.

Federal regulations regarding Satisfactory Academic Progress are currently under review and our SAP policy will be changing.  Please check back on our website to be informed of any revisions.

KEES Update

This is a reminder to you that the 2008 Kentucky General Assembly passed legislation requiring post-secondary institutions participating in the Kentucky Educational Excellence Scholarship (KEES) program to report whether KEES recipients are "on- track to graduate" beginning with the 2010-2011 academic year, for students first enrolling in college during the 2009-2010 academic year. Information about this new regulation was sent to you previously by the Kentucky Higher Education Assistance Authority (KHEAA) along with other information related to your KEES Scholarship. The text of the legislation is available at For more information, and the University's policy for "on-track to graduate", please visit

ACG/SMART Grant Update

Remember, 2010-2011 will be the last award year the Department of Education will fund the ACG and SMART Grant programs.  Students receiving ACG/SMART in 2010-11 will NOT receive any ACG/SMART after this year.  If you are a student who may have had remaining eligibility after 2010-11, you must realize you will no longer have this aid resource going forward.  Please contact our office at 502-852-5511 if you have any questions or concerns regarding this aid program.

Student Support Services

Student are encourage to learn about a new office on campus.  The Student Support Services (SSS) community is a federally funded program that is committed to helping low-income, first-generation college students and students with disabilities achieve a bachelor's degree.

Participants in the Student Support Services program have the opportunity to:

  • Have one-on-one individualized academic and career counseling with experienced professionals in the SSS Office
  • Attend academic workshops to prepare you for your academic and professional career
  • Develop leadership skills with the SSS student organization
  • Attend cultural events in Louisville and the surrounding area
  • And much more!!!!

Student Support Services offers you tools for ensuring that you develop the skills, stamina, and confidence to turn roadblocks into opportunities while in college! 

To learn more about Student Support Services, or to apply to be a part of the program, please stop by our office located in the old Student Health office space next to the Counseling Center or visit  You can also call 502-852-1406 and we will be more than happy to assist you. The Counseling Center is located between the Houchens Building and the Swain Student Activities Center.

Looking Ahead-Upcoming Important Dates

April 5th: Fall 2011 Registration begins
April 5th: ULink Summer Federal Aid Application available
April 8th: Deadline to submit a Satisfactory Academic Progress (SAP) appeal for spring 2011 consideration
April 15th: Deadline for several institutional scholarships currently being advertised by the Student Financial Aid Office
April 19th & 20th: Last Tuesday & Wednesday extended office hours until fall 2011
April 25th: Last day of spring classes
May 5th: Last day of Spring Federal Work-Study
May 9th: evaluation of Satisfactory Academic Progress (SAP)
May 9th: Summer Term I classes begin
May 10th: Last day to add/drop for Summer Term I
May 19th: Last day to withdraw from Summer Term I
May 27th: Last day of classes for Summer Term I

Your Financial Aid Counselor

If you need additional financial assistance, you may contact your counselor (according to your last name) to discuss your circumstances via email or on the phone. Walk-in counseling is available, or you may schedule an appointment by contacting your counselor.
Last Name A-G: Samantha Goodin 852-7554
Last Name H-O: Monique Green 852-8909
Last Name P-Z: Cedric Trigg 852-1405

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