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Fall 2013, Spring 2014, Summer 2014

by Adamchik,William J last modified May 13, 2014 12:42 PM

2013-2014 Consumer Information

Section 1: Student Responsibilities
Section 2: ULink
Section 3: 2013-2014 Costs
Section 4: Application Process
Section 5: Federal Aid
Section 6: Kentucky State Aid
Section 7: Tuition Waiver/Benefit Programs
Section 8: Scholarships
Section 9: Other Resources
Section 10: Award Notification
Section 11: Award Disbursement
Section 12: Satisfactory Academic Progress
Section 13: Return of Title IV Financial Aid
Section 14: All 'F' Grade Recipients
Section 15: Students with Loans
Section 16: Incarcerated Student Policy
Section 17: Statement of Non-Discrimination
Section 18: Additional Consumer Information

 

 

Section 1: Student Responsibilities

This publication applies to all students attending the University of Louisville for fall 2013, spring 2014, and/or summer 2014.

You are responsible for familiarizing yourself with the information contained in this publication. The following list contains essential student responsibilities:

  • Monitoring your mail and your official UofL email account for correspondence, particularly from the Student Financial Aid Office, Bursar’s Office, Registrar’s Office, and Office of Admissions
  • Responding to our requests for additional information
  • Accessing your ULink account at ulink.louisville.edu when notified by the Student Financial Aid Office and regularly checking your To Do List
  • Monitoring your financial aid and bill on your ULink account

Please notify the Student Financial Aid Office of the following:

  • All estimated and actual financial assistance from both university and non-university sources
  • Changes or errors in your enrollment, career, residency, or academic program with the Registrar’s Office or Office of Admissions
  • Errors on your Free Application for Federal Student Aid (FAFSA)
  • Changes in your financial situation since filing the FAFSA and unique circumstances not reflected on the FAFSA
  • If you have defaulted, filed bankruptcy, or filed for disability discharge on a federal student loan, or you are in the process of filing bankruptcy on an educational loan
  • If you have been awarded or disbursed federal or state aid at an institution other than the University of Louisville
  • If you attend less than full-time
  • If you are incarcerated while enrolled in UofL courses via distance education

The Student Financial Aid Office is located in room 110 of the Houchens Building on the Belknap campus. Our office hours are 9:00 to 5:00 Monday through Friday. Other special hours will be advertised on our website.

Mailing Address:
University of Louisville
Student Financial Aid Office
2211 South Brook St.
Room 110 Houchens Building
Louisville, KY 40292

Website: louisville.edu/financialaid
Call Center: 502-852-5511
Fax: 502-852-0182
Email: finaid@louisville.edu

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Section 2: ULink

ULink is a UofL website designed for students. Access to this website is available once you complete an application for admission to UofL. The Student Financial Aid Office will notify you when you need to access this website for financial aid purposes. You can access ULink at ulink.louisville.edu.  Visit louisville.edu/admissions/activate to get started.  Tutorials for your first login, accessing your To Do List, and accepting/declining your awards are also available at louisville.edu/financialaid > Our Services. If you have difficulty with accessing ULink or setting up your password, please contact the Help Desk at 502-852-7997 or helpdesk@louisville.edu.

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Section 3: 2013-2014 Costs

This section contains information on standard direct costs for the 2013-2014 academic year (fall 2013 and spring 2014). After July 1, you can view your ULink account for your actual charges. Please note online courses have a different tuition rate. Post-baccalaureate students and 5th year Speed School students are charged tuition at the undergraduate rate. The table below contains information on direct costs.

Awards are contingent upon continued funding from federal, state, and institutional sources.  Awards are subject to change and may be rescinded or reduced if funding is insufficient or discontinued.  University of Louisville tuition, fees, and room and board are subject to change by the Board of Trustees and the Kentucky Council on Postsecondary Education.

Undergraduate 2013-2014 Direct Costs per Academic Year (Fall/Spring)

Category of Student
Full-Time Tuition (1)
Average Costs for
Books & Supplies (2)
Traditional Freshman Cost
for Room & Board
On-Campus (3)
Traditional Freshman Cost
for Meal Plan if in University
Residence Hall
Undergraduate
KY Resident
$9,750
$1,000
$4,790
$2,920
Undergraduate
Non-Resident
$23,638 $1,000 $4,790 $2,920

1. Contact the Bursar’s Office at (502) 852-6503 for information concerning tuition costs. Undergraduate and Graduate Tuition Reciprocity Agreement exists for Indiana residents of Clark, Crawford, Floyd, Harrison, Perry, Scott, and Washington counties.

2. Financial Aid is applied to your bill at the Bursar’s Office. Books and supplies are purchased directly from a bookstore and are not charged to your university account.  Students are expected to purchase books and supplies on their own.  If you receive any excess funds from your financial aid disbursement, you are expected to reimburse yourself for any books and supply expenses. Please review the sections concerning HigherOne and the Financial Aid Advance.
3. Contact Housing at (502) 852-6636 for information concerning your on-campus housing rates.

Cost of Attendance
The federal government requires financial aid offices to establish a cost of attendance (COA) when calculating eligibility for need-based aid programs. The cost of attendance is also referred to as a budget. Student budgets are differentiated by residency (Kentucky resident/non-resident) and career (undergraduate, graduate, law, etc.). The standard components of the budget are tuition, travel, fees, room and board, books, and personal expenses, which is a combination of your direct and indirect costs. If you have unusual circumstances not reflected in your budget, please contact the Student Financial Aid Office for Professional Judgment (PJ) consideration.

Amounts for transportation and personal expenses are included in the established cost of attendance. However, your individual transportation and personal expenses will vary depending upon your location and lifestyle. For a further breakdown of the allowances in your cost of attendance, please contact our office.

The cost of attendance used in determining eligibility for aid is a combination of direct and indirect costs.  The total academic year costs for the Undergraduate, Graduate, and Law careers are listed below.

Academic Career
Resident Student
Non-Resident Student
Undergraduate $22,838
$34,762
 Graduate $ 29,752
$41,410
 Law $ 37,580 $ 53,614


Dental students should review tuition and cost information at the following website:
https://louisville.edu/dental/students/dmd/tuition

Medical students should review tuition and cost information at the following website:
http://medicalstudentaffairs.louisville.edu/financial-aid/cost-of-attendance.html
Cost of attendance for a single semester and for summer is pro-rated according to the length and/or amount of enrollment.

Overaward Policy
An overaward is financial aid that exceeds a student’s financial need and/or cost of attendance. When a student receives federal and/or state aid, the University of Louisville is required to adhere to all associated regulations. All aid, including scholarships, grants, and loans, must be counted as estimated financial assistance in a student’s total aid package.

It is the student’s responsibility to report all sources of estimated financial assistance.  Examples include departmental scholarships, tuition remission, outside scholarships, alternative (or outside) student loans, awards and prizes, third party assistance, housing benefits or waivers, and Metropolitan College benefits to the Student Financial Aid Office. To report estimated financial assistance not already included in your aid package, complete the Report Other Aid form at louisville.edu/financialaid. Reporting this information to the Student Financial Aid Office early will help prevent changes in eligibility that may result in reductions to financial aid.

When the Student Financial Aid Office identifies an overaward, adjustments will be made to the student’s aid package to ensure compliance with federal and state regulations. Self-help aid, such as loans and work-study awards, is adjusted before grant or scholarship aid. If an overaward occurs after aid has been disbursed, the student may be required to repay all or a portion of their financial aid to the University.

Undergraduate Stacking Policy
The sum of all institutional aid received by a student cannot exceed the University of Louisville’s standard direct costs plus a stipend to be determined each year. Direct costs include tuition, average room and board, and average book costs. For the 2013-2014 academic year, the projected stacking limit is $19,950 for residents and $33,852 for non-residents.

Any funding paid by the University of Louisville may be considered institutional aid. Some examples are admission-based scholarships, departmental awards, employee tuition remission, KRS benefits, housing waivers and benefits, and athletic scholarships.

The University of Louisville reserves the right to adjust institutional scholarship awards when a student’s total institutional aid exceeds the designated limit.

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Section 4: Application Process

The Student Financial Aid Office coordinates a variety of programs to help students succeed academically by removing financial barriers to the cost of education. These programs, which include scholarships, grants, work-study, and loans, may be awarded in various combinations and amounts to help meet the individual needs of students. However, there are situations when the university's funding levels limit the percent of financial need that can be met.

Awards are contingent upon continued funding from federal, state, and institutional sources.  Awards are subject to change and may be rescinded or reduced if funding is insufficient or discontinued.  University of Louisville tuition, fees, and room and board charges are subject to change by the Board of Trustees and the Kentucky Council on Postsecondary Education.

Your need for financial aid is determined from data contained on the Free Application for Federal Student Aid (FAFSA). You can fill out an application on the web at www.fafsa.gov or call 1-800-433-3243 to receive a paper application. FAFSA on the Web worksheets are available to pick up from the Student Financial Aid Office. We suggest you file the FAFSA online. It will take less processing time. Students should file the FAFSA as soon as possible after the application becomes available on January 1. First-time freshmen should complete the admission application and scholarship application (if needed) prior the Office of Admission’s published deadline. If you do not have internet access, you may use the self-service computers located in the Student Financial Aid Office.

Federal regulations require each institution to verify FAFSA data for selected applicants. If you are selected for verification, you must verify certain items you reported on your application (i.e. taxable income, nontaxable income, taxes paid, family size, etc.). The Student Financial Aid Office will send you correspondence outlining additional information needed to complete the verification process. Once notified, you may view this, other required information, and print forms by logging into ULink and going to "View My To Do List" under “Financial Aid” on the “Student Services” tab.

We verify the FAFSA information for the following:

  • Students selected by the U.S. Department of Education
  • Medical and Dental applicants for Deptartment of Health & Human Services student aid programs
  • Incoming freshmen identified as potential Cardinal Covenant
  • FAFSA applicants manually selected by a staff member

In addition to verification, students may also be selected for other FAFSA certification requirements due to conflicting information.  If you are required to submit additional information to certify/correct information on your FAFSA, you may be contacted by our office and/or assigned a “To Do List” item.  You may view this information and print forms by logging into ULink (see Section 2) and going to “View My To Do List” under “Financial Aid” on the “Student Services” tab.

FAFSA Renewal Procedures
You must renew your FAFSA each year for consideration of federal, state need-based, and some institutional aid. You can renew your FAFSA online at www.fafsa.gov. Submit your FAFSA as soon as possible after January 1 for priority consideration for the upcoming fall semester. Awards, such as the university’s Need-Based Grant and Cardinal Covenant, Kentucky CAP Grant, Federal SEOG Grant, Federal Work-Study, and Federal Perkins Loan, made based on the date the FAFSA is received will be subject to the availability of funds from programs.  These awards are contingent upon continued funds from federal, state, and institutional sources.

Summer Financial Aid
Summer Financial Aid At the University of Louisville, summer is considered a trailer of the preceding academic year. For summer 2015, you must have a complete 2014-2015 FAFSA and all requested documentation to apply. After you have finalized your enrollment, you may complete a summer aid request form, which is available on ULink, for priority processing. You are only eligible for Pell Grants and Direct Stafford Loans if you did not receive your full annual eligibility during the academic year. To be considered for a Parent PLUS Loans for summer, a dependent student’s parent must apply at StudentLoans.gov for the summer loan period and follow the steps outlined on our website (louisville.edu/financialaid/loans/direct-parent-plus.html).

For Pell Grant processing, the summer census date is the day following the last day to add/drop with 100% tuition credit for the 10 Week Term. If awarded a Pell Grant for summer prior to the census date, your Pell will be recalculated based on your enrollment as of the census date. Please note that any course(s) you withdraw from prior to the census date that was included in the calculation of your initial Pell Grant award for summer will be excluded in the recalculation of your Pell Grant eligibility. Any course(s) you add after you were initially awarded will be included in the recalculation of your Pell Grant eligibility. As long as you are not considered a withdrawal for Title IV aid purposes, we will not recalculate your Pell Grant eligibility for changes in enrollment after the census date, as long as you begin attendance or academically participate in the courses you may be enrolled in that begin after the census date, unless you drop a future summer term class and receive a 100% tuition credit, if your professor at the end of the summer term reports your grade as a Never Participated (NP) F-Grade for non-participation in the summer class, or if you receive all unearned grades for the summer term.

If you are not awarded a Pell Grant until after the summer census date, you Pell Grant eligibility will be evaluated based on your enrollment at the point awarded, and your Pell Grant will not be recalculated as long as you are not considered a withdrawal for Title IV aid purposes, begin attendance or academically participate in the courses you are enrolled in, don’t receive a 100% tuition credit for a course(s) you may withdraw from, don’t receive a non-participation F-Grade, and don’t receive all unearned grades for summer. Please note that if at any time we receive information that you have exceeded your maximum Pell Grant eligibility, either yearly or lifetime, your Pell Grant award will be evaluated and necessary adjustments made.

Only eligible pre-registered and/or registered students who have submitted the summer aid request form on ULink will be considered for Direct Stafford Loans. Graduate and Law students will also be considered for Graduate/Professional PLUS loans if they submit the summer aid request form. The summer aid request form will be available at the beginning of summer registration until the last date to withdraw from Term III. Federal grant eligible students enrolled in the summer term who submitted a summer aid request form will be given priority for awarding and disbursement. Federal grant eligible students who did not submit the summer aid request form will have their federal grant(s) eligibility evaluated as of the day following the last day to add/drop with 100% tuition credit for the last regular summer session (Term III). Some types of financial aid must be canceled if not disbursed by June 30.

Professional Judgment
If you have any unusual family or financial circumstances you do not feel have been reflected properly in the determination of your financial need, you are encouraged to contact us. These unusual circumstances may include one or more of the following: loss of job, change in income, divorce, death, and/or private elementary or secondary education costs. In most cases, processing of professional judgments involving loss of income begins in October of the current award year. If you have additional educational costs that exceed the university’s published cost of attendance, such as child care, computer purchase, study abroad, or additional tuition charges, please contact the Student Financial Aid Office.

Study Abroad
Financial Aid can be processed for eligible students in approved study abroad programs. Visit the Study Abroad webpage on the International Center's website to learn more.

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Section 5: Federal Aid

The university participates in the following Federal Aid Programs:
Federal Pell Grant
Iraq & Afghanistan Service Grant
Federal Supplemental Educational Opportunity Grant (FSEOG)
TEACH Grant
Federal Work-Study
Federal Direct Stafford Loan (Subsidized and Unsubsidized)
Federal Parent PLUS Loan
Federal Graduate/Professional PLUS Loan
Federal Perkins Loan
Primary Care Loan
Health Professions Loan
Loan for Disadvantaged Students

You must submit the FAFSA application to be considered for these federal aid programs. Some aid programs are designated for particular types of students (i.e. undergraduate, graduate, or professional) and level of federal need. General information on some of these programs is located online through Federal Student Aid's Resources Webpage (documents are also available upon request by calling 1-877-ED-PUBS, 1-877-433-7827). General information on the Primary Care Loan, Health Professions Loan, and the Loan for Disadvantaged Students is available online at http://www.hrsa.gov/loanscholarships/index.html.

The basic eligibility requirements for federal aid are as follows:

  • demonstrate financial need (for most programs);
  • be a U.S. citizen or an eligible noncitizen;
  • have a valid Social Security number (with the exception of students from the Republic of the Marshall Islands, Federated States of Micronesia, or the Republic of Palau);
  • be registered with Selective Service, if you’re a male (you must register between the ages of 18 and 25);
  • be enrolled or accepted for enrollment as a regular student in an eligible program;
  • be enrolled at least half-time to be eligible for Direct Loan Program funds;
  • maintain Satisfactory Academic Progress in college or career school;
  • sign statements on the Free Application for Federal Student Aid (FAFSA) stating that
    • you are not in default on a federal student loan and do not owe money on a federal student grant and
    • you will use federal student aid only for educational purposes; and
  • show you’re qualified to obtain a college or career school education by
    • having a high school diploma or a recognized equivalent such as a General Educational Development (GED) certificate or
    • completing a high school education in a homeschool setting approved under state law.

 

Federal Pell Grant
This grant is available to eligible students who are working on their first bachelor’s or associate’s degree. The amount is determined by your official Expected Family Contribution (EFC) calculated from your FAFSA information. For the 2013-2014 award period, the EFC range is 0 to 5081, and the full-time award amount varies from $605 to $5,645.

Students may receive their Pell Grant for up to 12 full-time semesters.

Prior to the end of the 100% tuition credit period for regular courses during the fall and spring terms, we award this grant assuming you will be attending full-time (12 credit hours). If you do not enroll as a full-time student, your grant will be adjusted according to the 2013-2014 Pell Grant Chart.  If you do not plan on attending full-time and after you have finalized your enrollment, you may submit the Part-Time Aid Adjustment Form available online. After the published 100% tuition credit period expires for regular courses during the fall and spring terms, all awarded Pell Grants will be reviewed and any necessary adjustments will be made based on your enrollment, and no other Pell Grant adjustments will be made for subsequent enrollment changes for the respective term, assuming you are not considered a withdrawal for Title IV purposes and if you begin attendance or academically participate in the courses you are enrolled in, with exceptions noted below.

Please keep in mind if you are enrolled in classes that begin and end on different dates than the regular schedule term dates (for example, special or second-half courses), if that particular class(s) is dropped and a 100% tuition credit is granted, your Pell Grant will be reviewed and any necessary adjustments will be made.  Also, if the professor reports a Never Participated (NP) F-grade as your grade at the end of the term and/or you receive no earned grades for the term required, adjustments will be made accordingly.

The maximum grant is given to any Pell Grant-eligible student whose parent or guardian was a member of the U.S. Armed Forces and died as a result of service performed in Iraq or Afghanistan after Sept. 11, 2001.

Iraq & Afghanistan Service Grant
A grant is available for students who are not Pell Grant-eligible whose parent or guardian was a member of the U.S. Armed Forces and died as a result of service performed in Iraq or Afghanistan after Sept. 11, 2001.  In addition, at the time of the parent’s or guardian’s death, the student was less than 24 years old or was enrolled at least part-time at an institution of higher education.  The award maximum is the same as the Pell maximum, and amounts are adjusted for less-than-full-time study. Students must also meet the other eligibility criteria for Pell Grant.

Federal Supplemental Educational Opportunity Grant (SEOG)
This grant is awarded to undergraduate, Pell Grant-eligible students with exceptional financial need. At UofL, the initial maximum award amount is $400 a year ($200 for the fall or spring semester). Until funds are exhausted, the Student Financial Aid Office awards from the pool of applicants who are Pell-eligible. You must enroll at least half-time (6 hours per semester) to be eligible for this grant.

TEACH Grant
The TEACH Grant program is a non-need based program that provides up to $4,000 per year to students enrolled in an eligible program and who agree to teach as a highly-qualified teacher in a high-need field, at a low-income elementary or secondary school for at least four years within eight years of completing the program for which TEACH Grant was awarded. Eligible undergraduate students may not receive more than $16,000, and graduate students may receive no more than $8,000 in total TEACH Grants.

In exchange for TEACH Grant aid, students must agree to serve as a full-time teacher at a federally designated low-income (Title I) school and teach in a specified high-need field for four academic years within eight years after completing their program. TEACH Grant recipients who do not fulfill their teaching obligations must repay the grant as if it was an unsubsidized Direct Loan, with interest accruing from the date the grant was disbursed.

Additional information about the program can be found at http://www.studentaid.ed.gov/types/grants-scholarships/teach.

Student Eligibility Requirements:

  • Submit a completed FAFSA and meet all federal student eligibility requirements*
  • Be admitted into the Teacher Certification program or eligible master’s program; please contact the College of Education and Human Development for more details, 852-6431
  • Enroll in a degree program that has been identified by the federal government as “high-need” (a state by state listing can be found at http://www.ed.gov/about/offices/list/ope/pol/tsa.doc)
  • Maintain a 3.25 GPA (high school GPA for first year undergraduates) OR score in the 76th percentile or higher on at least one nationally-normed admissions test (SAT, ACT, GRE)
  • Complete and sign Agreement to Serve (ATS) with the Department of Education

*Please note that the amount of TEACH Grant in combination with any other assistance may not exceed a student’s cost of attendance.

Federal Work-Study Program (FWS)
The funds for this award are earned by working a part-time job. Receiving this award depends on when you file your FAFSA, your level of financial need, and availability of funding. Funding for this program is not guaranteed from year to year.

If you have been awarded Federal Work-Study, you will be given the opportunity to seek employment on the university's campus. Hopefully you will be able to secure a job related to your vocational goals, previous work experience, or special skills. At UofL, your pay rate will be $7.25 an hour for 15 hours per week. You must be enrolled at least half-time, be a degree-seeking student, and not held for SAP to be eligible for Federal Work-Study.

Your work-study award amount listed on your award notification is the maximum you may earn during the award period. This is not a guarantee you will earn this amount, but rather it is a reasonable estimate of what you should be able to earn.

If you are awarded and accept your award, we will notify you regarding instructions for securing a job. If for some reason you are denied employment by three or more departments and/or have difficulties finding a job, you should contact the Career Development Center.

The Student Financial Aid Office reviews the funding available for this program during each fall and spring semester. Sometimes additional funds become available due to cancellations of awards. If you were not initially awarded Federal Work-Study, review our website regarding the availability of additional funds. Summer FWS awards are subject to availability of funding.

Summer applicants must also have the following criteria met to be considered for a summer federal work-study award:

  • Have completed a UofL summer on-line aid application
  • Be enrolled and maintain a minimum of six credit hours
  • Be registered for all hours at the start of summer
  • Be classified as a regular undergraduate student in a degree-seeking program
  • Meet Satisfactory Academic Progress (SAP) requirements
  • Have unmet need as determined by the Student Financial Aid Office

Direct Stafford Loan
A loan is money you borrow and must pay back with interest. There are two types of Stafford Loans: Subsidized and Unsubsidized. To qualify for Subsidized Stafford Loans, you must be an undergraduate, have financial need as determined by the Student Financial Aid Office, and have not exceeded your aggregate loan limit (which is the total amount of loan funds you may receive during the course of one academic year, as well as over the course of your entire academic career). The U.S. Department of Education pays the interest on this loan while you are enrolled at least half-time in a degree-seeking status or approved non-degree status and for authorized periods of deferments. If you are a first-time borrower on or after July 1, 2013, please familiarize yourself with federal regulations regarding a limit on the maximum period of time (measured in academic years) that you can receive Direct Subsidized Loans. In general, you may not receive Direct Subsidized Loans for more than 150% of the published length of your program of study. In addition, you may be subject to a loss of eligibility for additional Direct Subsidized Loans and become responsible for paying interest on Direct Subsidized Loans. For more information, please review the U.S. Department of Education’s announcement at http://ifap.ed.gov/eannouncements/attachments/051613DirectSubsidizedLoanLimit150PercentAnnounce1Attach.pdf.

In order to process your loan, subsidized and/or unsubsidized, you will need to accept the loan on ULink and complete the Direct Entrance Counseling and Master Promissory Note at: www.studentloans.gov. For more information about Direct Stafford Loans and step by step application instructions, please visit our Loan Programs page.

Direct Parent PLUS Loan
The Direct Federal Parent Loan for Undergraduate Students (Parent PLUS) is a loan parents of dependent, undergraduate students may borrow. You (the student) must have a complete 2013-2014 FAFSA and all requested documentation on file, and you must have accepted your full Stafford Loan eligibility or have been counseled regarding declining it prior to processing a Parent PLUS loan. You must be enrolled at least half-time as a degree-seeking student or in an approved non-degree status. As part of the application process, a credit check must be completed.  Each year your parent must pass a credit check to qualify for Parent PLUS funding. If a parent does not pass the credit check, he/she will receive an endorser form.  They still might be able to receive a PLUS loan if someone, such as a relative or friend who is able to pass the credit check, agrees to endorse the loan. However, if an endorser is not an option, you may qualify for additional Federal Unsubsidized Direct Stafford Loan funds. If interested, you must submit to our office the Request for Additional Unsubsidized Stafford Loan Form. For further information regarding the Parent PLUS credit decision, please call the Direct Loan Customer Service Center toll-free at 800-557-7394.

Parent PLUS funds are always applied/re-applied towards the student's charges. If the Parent PLUS proceeds exceed the student's charges, the university's Bursar's Office will mail a check to the parent’s mailing address provided on the Federal Parent PLUS application.

For more information about Direct Parent PLUS Loans and step by step application instructions, please visit our Loan Programs page.

Direct Graduate/Professional PLUS Loan
Graduate and professional students may qualify for a Direct Graduate/Professional PLUS to help pay their educational costs. The Direct Graduate/Professional PLUS requires a credit review, and the student must attend at least half-time in a degree-seeking program or in an approved non-degree status. Typically the student begins repaying interest and principal after the loan is disbursed in full.

For more information about Direct Graduate/Professional PLUS Loans and step by step application instructions, please visit our Loan Programs page.

Federal Perkins Loan
The Perkins Loan is a campus-based loan you must pay back with a 5% fixed-interest rate. The University is the lender for the Perkins Loan. Receiving this award depends on when you file your FAFSA, your level of financial need, and availability of funding.  At UofL, the standard award amount is $3,000 per year (fall/spring) for an undergraduate, degree-seeking student enrolled at least half-time.

For more information about Perkins Loans and step by step instructions, please visit our Loan Programs page.

Primary Care Loan (PCL)
Medical School students who are interested in this loan need to contact the Medical School at 502-852-5187.

Health Professions Student Loan (HPL)
Dental School students who are interested in this loan need to contact the Dental School at 502-852-5081.

Loan for Disadvantaged Students (LDS)
Medical School students interested in this loan need to contact the Medical School at 502-852-5187. Dental School students who are interested in this loan need to contact the Dental School at 502-852-5081.

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Section 6: Kentucky State Aid

The State of Kentucky has several financial aid programs for Kentucky residents administered by the Kentucky Higher Education Assistance Authority (KHEAA). The University of Louisville participates in the following state programs: College Access Program (CAP), Kentucky Educational Excellence Scholarship (KEES), KHEAA Teacher Scholarship, Robert C. Byrd Scholarship, Early Childhood Development Scholarship (ECDS), Mary Jo Young Scholarship, and the Go Higher Grant. Please visit www.kheaa.com website for more information on these programs.

College Access Program (CAP) Grant
The State of Kentucky provides need-based grants to undergraduate, Kentucky residents through the College Access Program (CAP). To be eligible for CAP, you must meet requirements to be eligible for the Pell Grant, be working on your first bachelor's degree, and be enrolled at least half-time. You must complete the FAFSA as soon as possible after January 1 in order to be considered for these limited state grant funds. You will be notified of your eligibility directly by KHEAA. You apply for the CAP Grant by completing the FAFSA each year. You can receive the CAP grant for up to 8 semesters during fall and spring only. You may be awarded an additional semester if a previous CAP award had been reduced due to part-time enrollment. This award is adjusted to the number of hours you are enrolled as illustrated below:

2013-2014 CAP Grant

Enrolled Hours
Per Semester
Award Amount
Per Semester
6 $474
 7  $553
 8  $632
 9  $711
 10  $790
 11  $869
 12  $950

 

Kentucky Educational Excellence Scholarship (KEES)
You may have earned KEES if you graduated from a certified Kentucky High school, maintained a high school grade point average of 2.5 or higher, and/or received a score of 15 or better on your ACT (or SAT equivalent score). You may view your award amount at www.kheaa.com.

If you were home-schooled, a GED recipient, or graduated from a non-certified Kentucky high school, you need to contact Katie Farmer (502-852-6037) to determine your eligibility.

Please visit KHEAA’s website for any additional information, https://www.kheaa.com/website/kheaa/kees?main=1.

Robert C. Byrd Scholarship
The federally funded Robert C. Byrd Honors Scholarship program provides scholarships to academically talented high school seniors and GED recipients who show promise of continued excellence in postsecondary education.

Early Childhood Development Scholarship (ECDS)
The Early Childhood Development Scholarship provides a seamless system to upgrade the professional development of child-care workers and trainers. The state legislature and the Governor created the Early Childhood Development Scholarship as part of the KIDS NOW early childhood initiative. The scholarship provides financial assistance, to the extent of available funds, in the form of non-repayable tuition scholarships for Kentucky students.

For further information please visit http://www.kheaa.com/website/kheaa/ecds?main=1

Mary Jo Young Scholarship
The Mary Jo Young Scholarship is for high school students in grades 9 thru 12 enrolled in dual credit classes at any college or university or students taking Advanced Placement courses through the Kentucky Virtual High School. Students may be eligible to receive tuition and expense reimbursement for up to two courses each semester. Awards are given with priority to low-income students, minority students and first-generation college attendees.

For further information please visit http://www.kheaa.com/website/kheaa/mjyoung?main=1

Go Higher Grant
The Go Higher Grant is a need-based grant program. It provides adults age 24 or older up to $1,000 for one academic year when they enroll in a participating Kentucky college or university less than half-time, which is usually one or two courses. The award covers tuition and a book allowance of $50 per credit hour.

For further information please visit http://www.kheaa.com/website/kheaa/gohighergrant?main=1

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Section 7: Tuition Waiver/Benefit Programs

Faculty/Staff Benefits
The University of Louisville offers tuition benefits for some faculty and staff and their dependents. These programs are administered by the Bursar’s Office. For information on this tuition benefit, visit HR’s website at louisville.edu/hr/benefits/education and complete the Employee Tuition Remission Form.

Tuition Waiver for Senior Citizens
The university offers tuition remission to individuals who are classified by admissions as residents of Kentucky and are at least 65 years of age on, or before, the first day of classes for the semester. Special costs, such as course fees and parking, are not covered by this program and are the financial responsibility of the student. Proof of age may be shown by presenting a driver’s license or other age verification document at the Bursar's Office.

KRS Tuition Waivers
The Student Financial Aid Office administers the following tuition benefit programs mandated by the Kentucky General Assembly. The details for these programs are available on our website at louisville.edu/financialaid > Tuition Waivers.

Dependent/Spouse of a Veteran Tuition Waivers

  • Waiver of tuition for dependents, widow, or widower of members of the Armed Forces or of members of the National Guard killed while in service or having died as a result of a service-connected disability (KRS 164.505)
  • Waiver of tuition for spouse or child of deceased veteran of war (KRS 164.507)
  • Waiver of tuition for disabled child of a veteran (KRS 164.512)
  • Waiver of tuition for spouse or child of a member of National Guard, war veteran, prisoner of war permanently disabled while in service, or member of the Armed Services missing in action (KRS 164.515)

Dependent/Spouse of Police Officers, Firefighters, and State Employees Tuition Waivers

  • Waiver of tuition for survivor of police officer, firefighter, volunteer firefighter, or state employee killed in the line of duty (KRS 164.2841)
  • Waiver of tuition for spouse or child of police officer, firefighter, volunteer firefighter, or state employee permanently and totally disabled in the line of duty (KRS 164.2842)

Cooperating and Resource Teachers Tuition Waiver

  • In recognition of valuable service to the preparation of teachers and the need for all teachers to have continual professional growth, a supervising teacher or a resource teacher for teacher interns may, with prior approval of the course-offering institution, take a maximum of six (6) credit hours per term at any public postsecondary institution and pay no tuition. The postsecondary institution shall waive the tuition up to a maximum of six (6) credit hours (KRS 164.2845)

Kentucky Foster and Adopted Children Tuition Waiver

  • Waiver of all or a portion of tuition for Kentucky foster and adopted children affiliated with the Cabinet for Families and Children or the Department for Juvenile Justice (KRS 164.2847)

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Section 8: Scholarships

Admission Based Scholarships
The Office of Admissions offers scholarships for graduating high school seniors. For most scholarships, the deadline to apply is January 15th. For further information please visit the Office of Admission’s website at louisville.edu/admissions/aid/scholarships, or email at admitme@louisville.edu or call (502) 852-6531.

Once awarded, renewal eligibility is monitored by the Student Financial Aid Office. If you do not maintain the requirements for your scholarship, you may submit an appeal. Contact the Student Financial Aid Office or visit our website at louisville.edu/financialaid/scholarships regarding the renewal requirements, appeal process, and appeal deadline.

Students who have previously lost a scholarship due to not meeting eligibility requirements may qualify to have their scholarship reinstated. Students who have regained eligibility by the end of the spring term may view the requirements for reinstatement and obtain the Reinstatement form on our website at louisville.edu/financialaid/scholarships.

If scholarship students must leave the university due to extenuating circumstances, they may be eligible for a leave of absence for scholarship purposes. If students must withdraw and a scholarship leave of absence request is not approved, they will lose their scholarship permanently. A Leave of Absence request form can be found on our website at louisville.edu/financialaid/scholarships.

Cardinal Covenant
The University of Louisville has initiated a special program called the Cardinal Covenant in response to college costs and the challenge for students from low-income families to fund their education.

The University of Louisville has made a promise to incoming new freshmen who meet the following criteria to award enough gift assistance from federal, state, private, and institutional sources to cover standard direct costs (tuition, room, board, and books). For the 2013-2014 academic year, this is $18,950. In this program, students may be able to graduate debt free from an undergraduate program as long as they graduate within four years and remain Pell Grant eligible each year.

To potentially be eligible for this program, students must meet the following requirements:

  • Submit the Cardinal Covenant Application Essay by January 15th.
  • Submit admissions application and all required credentials (test scores and high school transcript) by January 15th.
  • Meet academic requirements of a 20 ACT composite score and 2.5 High School GPA by Jan. 15th.
  • Be a resident of Kentucky
  • Complete a Free Application for Federal Student Aid (FAFSA) as soon as possible after January 1st
  • Complete financial aid file, including submission of all requested documentation (i.e. verification) to our office by April 15th; students who overlook required signatures or who submit requested documentation after this deadline are not guaranteed funding and will be awarded based on remaining availability of funds.
  • Meet all Pell Grant, CAP Grant, and Kentucky Educational Excellence Scholarship (KEES) eligibility requirements
  • If designated a Cardinal Covenant recipient, register for new student orientation by May 1st
  • If designated a Cardinal Covenant recipient, sign and submit the Cardinal Covenant Terms of Agreement
  • Enroll full time, 12 hours or more, each semester
  • Maintain Satisfactory Academic Progress (SAP) as defined at UofL for continued eligibility to receive federal aid
  • Meet academic requirements of school or college to continue enrollment
  • Maintain required minimum eligibility for all awarded institutional and state funds
  • Have an annual family income at or below 150% of the 2013 federal poverty guidelines as published by the Department of Health and Human Services (HHS).

The most important action a student can take is to ensure they have completed the FAFSA as soon as possible after it became available on January 1st.

If a student must leave the university due to special circumstances, they may be eligible for a leave of absence. If unique circumstances require students to take a break from attendance and they are a Cardinal Covenant student, a leave of absence request form must be submitted. All requests will be reviewed and, if approved, a leave of absence for Cardinal Covenant purposes will be granted. Not all requests for a leave of absence will be approved.

Continuing Undergraduate Student Scholarship
A limited number of academic scholarships are available to currently enrolled undergraduate students seeking their first bachelor's degree, who have earned at least 24, but not more than 144 UofL credit hours, and compiled a cumulative 3.0 Grade Point Average(GPA) or better at the University of Louisville.

Students who receive admissions based scholarships are not eligible to participate in this program. Awards are based on funds available and enrollment of 12.0 credit hours or more. Students enrolled between 6.0 and 11.0 credit hours will have their award reduced. Students enrolled in less than 6.0 credit hours are not eligible. The deadline to apply is March 15 prior to the next academic school year. The application is available online at ulink.louisville.edu listed under the Financial Aid section on the Student Services tab beginning January 1st.

Transfer and Adult Scholarship Opportunities
Students who are transferring to the University of Louisville directly from a KCTCS institution or Ivy Tech Community College, Sellersburg may be eligible to apply for the KCTCS Academic Transfer Scholarship. For eligibility requirements and further information please see the following: louisville.edu/admissions/aid/scholarships/transfer.

The Benard Osher Reentry Scholarship was established at the University of Louisville to assist eligible adult college students in the completion of their first Bachelor's degree. For eligibility requirements and further information please see the following louisville.edu/admissions/aid/scholarships/osher.

For assistance pertaining to admission to the university, the Adult and Transfer Services Office can be contacted at 502-852-0166 or transfer@louisville.edu.

Departmental Scholarships
You should contact your department of study or interest to see if departmental scholarships are available.  If you are awarded a scholarship through your department of study, the department is responsible for certifying your award to the Student Financial Aid Office.  The department will notify the Student Financial Aid Office and we will post the department award to your financial aid account. If you expect to receive a departmental scholarship, complete a Report Other Aid form online at louisville.edu/financialaid/our-services/report-other-aid-resources.

Outside Scholarships
The Student Financial Aid Office maintains a listing of the outside scholarship information we receive and a list of award agencies that have awarded outside scholarships to University of Louisville students in the current year.  You can access the list of outside scholarships and award agencies on our website at louisville.edu/financialaid/scholarships. Students are encouraged to review this webpage and search free websites for additional scholarship opportunities. However, we caution students from pursuing scholarship searches that require fees to participate.

You must notify the Student Financial Aid Office if you are receiving a scholarship from outside sources, such as through a community or service organization. You may notify us by submitting a Report Other Aid form at louisville.edu/financialaid/our-services/report-other-aid-resources.

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Section 9: Other Resources

It is the student’s responsibility to report all sources of estimated financial assistance including departmental scholarships, employee tuition remission, outside scholarships, alternative (or outside) student loans, third party assistance, housing benefits or waivers, and Metropolitan College benefits to the Student Financial Aid Office. To report estimated financial assistance not already included in your aid package, complete the Report Other Aid form at louisville.edu/financialaid. Reporting this information to the Student Financial Aid Office early will help prevent changes in eligibility that can result in reductions to financial aid.

Kentucky National Guard
If you receive tuition benefits from the Kentucky National Guard, you need to complete your enrollment as soon as possible for each term. We send an enrollment file to the Kentucky National Guard following the last day to drop/add classes at 100% tuition credit for the term. The funds usually arrive within 30 days. If you add additional classes later in the semester, you must notify the Student Financial Aid Office immediately. Kentucky National Guard funds are limited and subject to availability. If you have any questions regarding these benefits while attending the university, please contact Katie Farmer at 502-852-6037.

Metropolitan College UPS program
Metropolitan College is a partnership among the University of Louisville, Jefferson Community and Technical College, Jefferson Technical College, UPS, Humana, and Community Alternative Kentucky (CAKY). Participants in this program receive both employment income and paid tuition benefits. A 2013-2014 Free Application for Federal Student Aid (FAFSA) is required. Certain stipulations apply, and you should visit www.metro-college.com for further information and eligibility requirements.

3rd Party Resource
If you receive funds from a third party (non-UofL) source to be processed through the Bursar’s Office, you need to complete a Report Other Aid Form.

Bursar Payment Plans
The Bursar’s Office offers several payment plans students may use to settle their bills. Information on these plans is available online at the Bursar’s Office website.

Alternative Loans
An alternative student loan (also referred to as a private or outside student loan) is not a federal student loan, but one through a private bank or other lending institution. Alternative loans may have interest rates, repayment terms, and deferment options that are less favorable than those of the Federal Stafford, Perkins, Parent PLUS, and Graduate/Professional PLUS Loan programs.

Access processing instructions on our website at louisville.edu/financialaid > Loans > Alternative Loan.

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Section 10: Award Notification

Determining your Award
In determining whether you have financial need, the university maintains certain principles and practices. First, the primary responsibility for financing your education rests with you and your family. Second, financial aid is a resource, which is only available to fill the gap between your family's contribution and your yearly cost of education. Third, in determining your family's ability to contribute toward the cost of a college education, the institution must utilize a fair, consistent, and equitable method of measuring a family's resources. The process of need analysis utilizes the federal methodology (FM) as approved by the U.S. Congress and calculated by the U.S. Department of Education.

In determining need, many factors are considered, potentially including the taxable income of your parents, you the student, and/or spouse, value of assets, untaxed income, number of people in the household, and number of family members in college.

Once an award has been processed for you, you will be sent an award notification, and you will also be notified if and when a revision is made to your awards.

You are not packaged or awarded federal or state need-based aid until you are fully admitted to the university.

Awarding Philosophy & Procedures
In an effort to establish a consistent means of packaging financial aid, we have established the following minimum standards for awarding student financial aid:

You will not be awarded federal or state need-based aid until you have a complete financial aid file, including an official 2013-2014 FAFSA and all requested documents. No financial aid ineligible or hold flags may exist on your account. If applicable, all federal database match problems must be resolved.

You will not be awarded federal or state need-based aid if you are determined not to be maintaining Satisfactory Academic Progress (SAP) as determined by the university's SAP policy.

You must meet all federal, state, and institutional eligibility program requirements (see Section 5 for basic eligibility requirements).

You will not be awarded financial aid in excess of determined financial need except for Direct Unsubsidized Stafford, Direct Parent PLUS, Direct Graduate/Professional PLUS, alternative loan, and/or scholarship funds, which are not primarily need based.

All scholarships, grants, loans, tuition remission, awards, prizes, allowances, incentives, outside scholarships, housing benefits and waivers, and certain 3rd party payments must be counted as estimated financial assistance in determining a student’s total aid package. Non need-based funding paid through the payroll office is not typically required to be included in the total financial aid package.

All undergraduate students will have their Federal Pell Grant eligibility established before being considered for campus-based aid or Direct Stafford Loan funds.

All students will have their Stafford Loan eligibility reviewed before being considered for Direct Parent PLUS, Direct Graduate/Professional PLUS Loans, or alternative loan funds.

You are not awarded federal or state need-based aid until you have been admitted to the university. Provisionally admitted students are not awarded federal or state need-based financial aid.

The academic year consists of the fall and spring semesters, and summer is treated as a trailer. Most state and scholarship aid is not available in the summer.

For summer and spring-only student aid applicants, you must register for classes to be considered for aid.

The federal government’s federal aid programs are primarily for degree-seeking students. Exceptions can be made for students who are taking courses necessary for admission to a degree-granting program.

If we are aware you are taking courses that do not count toward your degree requirements, those courses cannot be used to determine your enrollment status for calculating your eligibility for federal financial aid, with the exclusion of non-credit and remedial courses.

Audited courses are not counted in your total enrollment when calculating enrollment status for financial aid eligibility.

Prior to fall and spring’s census date (the date following the last day to drop/add at 100% tuition credit for regular courses), awards are made on the assumption of full-time enrollment.  Once you have finalized your enrollment for a term, if you are not enrolled full-time, you may complete the Part-Time Adjustment Form.  All aid will be reviewed and potentially adjusted based on your enrollment as of the term’s census date.  If you are awarded for fall and spring after the respective term’s census date has passed, your awards will be based on your current enrollment.  For summer, your awards are based on your enrollment at the point you are awarded.  Your awards will be reviewed and potentially adjusted based on your enrollment as of the summer census date, which is the date following the last day to drop/add at 100% tuition credit for the 10 Week Term.

After awarded, the Federal Pell Grant cannot be adjusted for classes added after a particular semester’s census date (assuming the student was enrolled as of the census date). If you withdraw  from a course(s) that would impact your Pell Grant award amount after a term's census date, your Pell Grant award amount will be evaluated for necessary adjustments if you did not begin attendance or academically participate in the course(s).

Awarded financial aid from most federal and state aid programs is based on a student's enrollment as of each semester’s census date (assuming the student was enrolled as of the census date). Waitlisted courses are not included in a student’s enrolled hours.  To ensure proper posting of your financial aid awards, please be sure you are registered for the correct number of hours as of the census date.

You may only receive federal and state financial aid funds one time for retaking previously passed coursework. As an example, if you are retaking a previously passed course to meet an academic standard, such as to receive a minimum grade, you may receive federal and state financial aid funds only for the first time you repeat a previously passed course.  In addition, if you are required to retake previously passed courses because you failed a course in a prior term, you cannot be paid for retaking the previously passed coursework. For example, if a student enrolls in four classes in the fall semester and passes three of them, an institution could require the student to retake the failed class and also require the student to retake the other three classes because of failing the one class. If the student retakes the four classes in the spring semester, the failed class would be included in the student’s enrollment status for financial aid purposes, but the three classes passed in the fall would not.

The university does not enter into consortium or contractual agreements for UofL students to attend other institutions. However, the university will enter into a consortium agreement if your home institution initiates it, with aid being processed by the home institution. The university will enter into consortium and contractual agreements if you are enrolled in an approved study abroad program coordinated through the International Center. Exceptions may apply.

In most cases, federal regulations prohibit the receipt of federal and state student aid for concurrent enrollment at multiple institutions. You must notify the Student Financial Aid Office if you are receiving aid at multiple institutions for the same enrollment period.

If you are enrolled at the university as a visiting student, you will not be awarded federal aid by the Student Financial Aid Office.

If you submit a degree application for graduation, your financial aid must be reviewed and potentially prorated. This may require a re-calculation of your eligibility based on the hours you are enrolled.

If you received aid from a third party source in a previous term, we will place an estimate on your account for the upcoming year.  If you will not be receiving this third party funding, please contact our office.

We establish our annual awarding philosophy, including award minimums, maximums, and EFC cutoffs according to federal, state, and institutional guidelines. We reserve the right to use professional judgment and to make exceptions to our awarding philosophy.

Reviewing, Accepting, Reducing, and Declining an Award
We assume you accept all standard scholarships and grants listed on your award notification; therefore, you do not need to accept these awards.   The Federal TEACH Grant is an exception, because it may become a loan if service obligations are not met.  If you are awarded a TEACH Grant, you must accept it if you are interested in participating in the program.  If you want to reduce or decline any scholarship or grant, you will need to indicate so by submitting a signed statement regarding your adjustments to the Student Financial Aid Office.

Once you receive an award notification, please follow the instructions for reviewing, accepting, reducing, and declining awards via ULink.

If you have been offered a federal loan, a Federal Work-Study award, or a TEACH Grant, action is required from you to accept, reduce, or decline your award. Once notified, you may complete this process online at ulink.louisville.edu (click on Accept/Decline listed under the Financial Aid section on the Student Services tab). In exceptional cases where ULink is unavailable or you do not wish to complete your acceptance online, you may submit a signed statement to the Student Financial Aid Office.

If you are offered certain institutional or health-related loans, action is required from you to sign a promissory note and complete federally required TILA (Truth-in-Lending Act) certifications. You will be notified by email and/or via your ULink To Do List. Medical and Dental students will be contacted by their school representatives.

It is important to understand awards are contingent upon continued funding from federal, state, and institutional sources. Awards are subject to change and may be rescinded or reduced if funding is insufficient or discontinued.  University of Louisville tuition, fees, and room and board charges are subject to change by the Board of Trustees and the Kentucky Council on Postsecondary Education. All financial aid awards are subject to change or cancellation if it is determined you do not meet the eligibility requirements. We fully intend to be able to adequately fund any commitments which are made to you, but there is a possibility a program may be discontinued or funds may not be appropriated to the university. If this happens, we will notify you and either change your award or withdraw the offer.

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Section 11: Award Disbursement

Anticipated Aid
Most financial aid that has been awarded, but has not been disbursed to your customer account, will be reflected as anticipated aid on your customer account. You need to apply early if you are dependent on financial aid for settling your bill and/or for living expenses. If your bill is not settled by the published due date with anticipated aid, you will have to use other means for settling your account. Descriptions of other methods for settling your bill are available on the Bursar’s Office website (louisville.edu/finance/bursar/pmtoptions).

Financial Aid Advance
You may apply for a financial aid advance on ulink.louisville.edu by selecting Request for Financial Aid Advance in the Financial Aid section on the Student Services tab. Generally, the advance is available a couple of days prior to the start of the fall and spring semesters, but after the first disbursement date for the term. The maximum amount that will be advanced is $450, as long as you have enough anticipated aid to cover any outstanding charges on your student account plus the amount of the financial aid advancement and processing fee.  The Bursar’s Office makes the final determination of eligibility and/or availability of the advancement funds.  If the advance is approved, you will be charged a $5.00 processing fee by the Bursar’s Office in addition to the advanced funds allotted.  You are only allowed one advance per term.  You will not be able to receive an advance if you have dropped/withdrawn from classes, or if you have been issued residual funds of $500 or more for the term for which you are requesting an advancement.  Parent PLUS, Graduate PLUS, and estimated Awards are not considered anticipated aid for the purposes of the financial aid advance.  Potential awards are allowed if all other financial aid advance eligibility criteria are met.

Disbursement of Financial Aid
All financial aid disbursements made to you by the university will occur only after verification of all program eligibility requirements and verification of enrollment information in the student records system have occurred. If any discrepancies exist, the disbursement of financial aid may be delayed or canceled. Satisfactory Academic Progress must also be verified for each award year before aid is disbursed. Transfer students should note the National Student Loan Data System (NSLDS) data from previous colleges must be reviewed by the Student Financial Aid Office before disbursement can occur. If your award is based on full-time enrollment and you are enrolled part-time, your aid will not be disbursed until after the 100% tuition credit reduction period of the term for regular courses unless you notify the Student Financial Aid Office by filling out the Part-Time Aid Adjustment form. You must be enrolled at least half-time in order to receive a Direct Stafford Loan, a Direct Parent PLUS Loan, a Direct Graduate/Professional PLUS Loan, a Federal Perkins Loan, Federal Work-Study funds, a Federal Supplemental Education Opportunity Grant, KEES, and/or a CAP grant. Half-time is considered 6 hours for undergraduates and 4.5 hours for graduate and professional students. During the summer term, the Graduate School has determined that 6 hours will be considered full-time for and 3 hours will be considered half-time for graduate students.

If your anticipated financial aid does not cover all of your charges, you are required to pay all charges on your account not covered by anticipated aid by the Bursar Office’s due date. If you register during drop/add registration, you usually have 72 hours to settle your account. Please contact the Bursar’s Office for your due date.

Financial Aid from most federal and state aid programs is based on a student's enrollment as of the census date each semester. For fall and spring, the census date is the day following the last day to drop and receive a 100% tuition credit for regular courses. Waitlisted courses are not included in a students enrolled hours. After the published census date, aid adjustments are made for the term, and no other adjustments will be made for subsequent enrollment changes. Exceptions are listed under the Pell Grant heading in Section 5.  To ensure proper posting of your financial aid awards, please ensure you are registered for the correct number of hours as of the census date. There are no exceptions to the census date processing. In addition, if you are enrolled in courses during the fall and spring term and the classes starts later than the regular schedule term start date (for example, you are enrolled in a special or second-half course) your financial aid will not be disbursed to your account until you begin attendance in at least one class.   

Most financial aid awards are credited to your customer account at the Bursar’s Office. Disbursement of Federal Work-Study funds will be by check payable to you or by direct deposit into your bank account. Federal Work-Study funds will be disbursed on a biweekly payroll basis for the hours submitted on your timesheet once you have been properly set up on payroll. Outside scholarship checks may require your endorsement before they can be applied to your account. Alternative loans may or may not require endorsement before being applied to your account. In regards to alternative loans, you will receive notification from the Student Financial Aid Office or the Bursar’s Office indicating either your check is available for your endorsement, the funds have been applied to your student account, or when a check is available for pick-up in the Bursar’s Office.

If you have accepted a federal loan, you will need to follow the procedures outlined online on the Loan Programs page.

For fall and spring, the first disbursement of federal financial aid funds is scheduled prior to the start of each semester. During summer, federal financial aid funds are not reviewed for disbursement until at least the day following the last day to drop/add and receive a 100% tuition credit for the first summer term for which you are enrolled.

Excess Funds and Balances Due
In all cases, you are responsible for paying any balance due. Disbursed financial aid that exceeds your balance owed to the university is considered excess funds (residual funds). UofL has contracted with a company, HigherOne, to handle all student refund services. If you are a new student, you will receive a mailing from UofL and HigherOne outlining the steps necessary to process your refund. This will include a debit card you will need to activate your account. You must select an option for receipt of your excess funds. The options are an Easy Refund to the OneAccount or ACH transfer (direct deposit) to your bank account. For more information, visit the Bursar's Office HigherOne webpage at louisville.edu/finance/bursar/onecard.

If your award is for more than one semester, you will likely be issued your aid at the beginning of each semester. Your award notification shows the amounts that will be disbursed to you each semester.

If you receive excess funds as a result of a change in your registration status (enrolled hours, residency, housing), please be aware your financial aid will be re-evaluated and you will be responsible for repaying any funds that you were not eligible to receive.

Most institutional funds received for the current semester cannot be refunded once the next semester's charges are assessed on a student's account.  Instead, the funds will be applied against the next semester's charges, and therefore, reduce the balance owed in the next term.

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Section 12: Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is about ensuring students are able to complete your academic program in a timely manner while achieving minimum academic standards. In an age of increasing accountability of the use of federal student aid funds (and other federal, state, and institutional funds), institutions and students must demonstrate financial aid funds are being used to assist you in completing your academic goals in the most efficient way.

Federal regulations mandate all students are required to maintain SAP toward a degree in order to receive financial assistance through Title IV federal financial aid (including, but not limited to, the Pell Grant, Stafford Loan, Perkins Loan, Parent PLUS, Graduate/Professional PLUS, Federal Work-study, Supplemental Educational Opportunity Grant, and TEACH Grant) and need-based state aid (such as the Kentucky CAP Grant) programs. You must meet the academic standards as outlined in the SAP policy. These standards are for financial aid purposes only and neither replace nor override academic policies outlined by the University of Louisville. The SAP policy applies to all undergraduate, graduate, and professional students as described below.

You are initially considered to be meeting SAP when admitted as new, degree-seeking freshman. Courses taken as a high school student will impact your SAP assessment beginning with the first annual SAP evaluation after your first term as a new, degree-seeking freshman. For example, if a new, degree-seeking freshmen’s SAP is not evaluated until after the end of his or her’s first semester, the student will not automatically be considered meeting SAP and any courses taken as a high school visitor will be included in the SAP assessment.

Post-baccalaureate students and those seeking a second undergraduate degree should be aware assessment of their SAP status will be based on criteria established for undergraduate students.

Graduate students and students seeking a second graduate degree will be assessed according to the criteria established for graduate students.

Dental and Medical students are considered to be maintaining satisfactory academic progress if they are in good academic standing as determined by the standards and promotions committee at each school.

Law students are considered to be maintaining SAP if they are in good standing as defined by the school of Law and are meeting outlined Pace and Maximum Time Frame requirements.
Dental School SAP Policy
Medical School SAP Policy
Law School SAP Policy

Policy Components for Undergraduate and Graduate Students
There are three components of SAP consisting of quantitative and qualitative measurements. Quantitative measurements evaluate the pace and progress by which you work toward the completion of your program. This is measured by establishing a required percentage of credit hours that must be passed when attempted and by a maximum time frame in which you must complete your required coursework. The qualitative measurement evaluates the quality (GPA and academic standing) of your academic work.

Quantitative Requirements:

1.    Maximum Time Frame

You are expected to finish your program within a maximum time frame as determined by the university. All attempted credit hours are considered toward the maximum time allowance, regardless of whether or not you received financial aid.

Undergraduate Students: Your cumulative attempted undergraduate hours may not exceed 182 hours (150% of the minimum 121 hours required to earn a bachelor’s degree -- 121 hours x 150%=182 hours)

Exception:

  • If the sole academic plan is Paralegal Studies Associate Degree, you cannot exceed more than 95 cumulative attempted hours.

Graduate Students: Your total cumulative attempted graduate hours may not exceed 150% of the minimum hours needed to complete the degree program for which you are enrolled.

Though SAP is generally only reviewed annually for students who are not on SAP probation, if it is determined you will exceed your maximum time frame established prior to the next award year’s annual SAP evaluation, you will be reviewed on a semester basis instead of annually. For example, if an undergraduate student is evaluated at the end of spring semester as meeting SAP and has 176 cumulative attempted hours, if the student exceeds 182 hours after the summer term, he/she will be evaluated at of the end of the summer term and would no longer be meeting SAP.
 
2.    Pace

Undergraduate and graduate students must be on target to complete their academic program within a set time frame. To determine if you are meeting this standard, total cumulative earned hours are compared to total cumulative attempted hours. Pace is calculated by dividing the total cumulative earned hours by the total cumulative attempted hours. The result must be 66.66% or greater, which means you must complete and pass at least two-thirds of your cumulative attempted hours.
Examples:

Cumulative
Earned Hours
Cumulative
Attempted Hours
SAP Evaluation
12  24 12/24 = 50%
Does NOT meet SAP
 60  75  60/75 = 80%
DOES meet SAP
 60 99
 60/99 = 60.61%
Does NOT meet SAP

 

Qualitative Requirements

1.    GPA and Academic Standing

  1. Undergraduate Students: You must maintain at least a cumulative 2.0 official GPA and not be dismissed nor suspended from your academic program, as determined by the academic units’ policies.
  2. Graduate Students: You must maintain at least a cumulative 3.0 official GPA and not be dismissed nor suspended from your academic program, as determined by your academic units’ policies.

 

Evaluation and Notification
SAP will be reviewed annually beginning at the end of the spring semester if you have applied for summer federal financial aid or have completed the upcoming academic year’s Free Application for Federal Student Aid (FAFSA), or if you are a new admit for a term within the upcoming academic year or you are eligible to enroll in future semesters. In addition, you must be fully graded (no blank grades) since the fall 1999 term for each of their prior semesters of enrollment at UofL. Once you become eligible to enroll, are admitted, apply for aid, and/or become fully graded after the first annual SAP process is run for the award year, you will have your SAP eligibility evaluated prior to their federal aid eligibility being determined. After a term has ended, any SAP evaluation completed after that date will include that term in the evaluation process.

For example, if the fall term has ended prior to your SAP being evaluated, the fall term and all prior terms will be included when your SAP is calculated. If you exceed your maximum time frame established as of the end of the summer or fall term, your SAP will be re-evaluated at the end of the respective term. In order to be eligible for federal financial aid and state need-based grant aid, you are required to meet certain SAP standards, regardless of whether or not financial aid was received in prior semesters. If it is determined you do not meet SAP standards, you will be ineligible for any federal financial aid and state need-based aid programs. Any federal financial aid offered for the summer term prior to the annual SAP evaluation will be canceled if it is determined you do not meet SAP standards.

If it is determined you are not meeting SAP standards, you will be notified electronically. The notification will include an explanation of the SAP standards evaluated and the specific standards not met.

If you lose eligibility for federal aid and state need-based programs due to not meeting SAP requirements, you may:

  • earn the necessary GPA or semester hours to meet the minimum requirements while not receiving federal financial aid and state need-based aid and regain eligibility after the following SAP annual review or
  • submit a SAP appeal.

Unless you are academically dismissed, you may continue attending using other aid sources or by funding your own education despite being denied federal aid and state need-based aid.

It is your responsibility to monitor your academic progress and to be aware of the requirements of your program and SAP standards.

Appeal Process
If determined ineligible for financial aid for failure to meet the University of Louisville’s SAP standards, you have the right to make a written appeal to the Student Financial Aid Office if you can demonstrate:

  • failure to meet the minimum standard(s) was caused by extreme or unusual circumstances beyond your control,
  • you have resolved the issue(s) that caused the deficit(s), and
  • the issue(s) will not affect your performance in the future.


If an appeal is approved, you will be placed on probation for one semester. Your SAP will be evaluated at the end of the probation semester to ensure you are still meeting the appropriate requirements. If at that time the standards are not being met, a SAP hold will be placed back on your account, and any federal aid and state need-based grant aid awarded for semesters beyond the probationary semester will be canceled.

Self-Correction
If it is determined you are not meeting SAP standards and you self-correct your issue(s) in a future semester and still meets all other SAP requirements, you will become eligible for federal financial aid and state need-based grant aid beginning with the following summer semester. If you correct your issue(s) during a summer or fall term and want to be considered for federal financial aid and state need-based grant aid prior to the next annual SAP evaluation, you must file an appeal. If you correct your deficit during a summer session and submit an appeal, if the appeal is approved, you will not be eligible for federal financial aid for any summer session. You would be eligible beginning with the fall semester.

Self-correction is not solely a reason for a SAP appeal to be approved. Even if you self-correct your issue(s), you must still follow the instructions and federal requirements for submitting a SAP appeal. It is your right to submit an appeal. If no appeal is submitted, SAP will be re-evaluated during the next annual SAP evaluation process.

Fresh Start, Academic Bankruptcy and Grade Changes or Replacement
If you utilize Fresh Start, Academic Bankruptcy, or have a grade changed or replaced, you are not automatically cleared of any SAP issue(s) you may have. Although no longer included in the cumulative GPA calculation, course approved for Fresh Start and Academic Bankruptcy are still included as attempted hours and will be evaluated to determine if there were earned. Therefore, they will be used when calculating Max Time Frame and Pace. If interested in appealing, you must follow the instructions and federal requirements for submitting a SAP appeal. It is your right to submit an appeal. If no appeal is submitted, SAP will be re-evaluated during the next annual SAP evaluation process.

Multiple and Dual Degrees
If you are pursuing a second undergraduate or graduate degree or are working on dual degrees, hours from all degrees within the same career are counted when evaluating SAP. If determined not to meet the maximum time frame component of SAP, and you appeal and the appeal is approved, you will likely be placed on an academic plan which will generally allow you to attempt the additional credit hours required to earn your second or dual degree.

Career Changes
SAP standards are evaluated based on academic careers. Therefore, if you switch careers while at the University of Louisville, your SAP standards will be evaluated based only on your academic data for the career you are currently active in. Therefore, as an undergraduate, you may be determined to not be meeting SAP standards. However, if you switch to a graduate career, the next time a SAP evaluation is completed for you, it will only be based on your graduate career information; no undergraduate career information will be factored into the evaluation (unless an undergraduate course is coded as a career transfer).

Academic Program Changes
If you change your academic program (changes majors), credits specific to the earlier major(s) will still be evaluated when determining your SAP status. Therefore, coursework taken for enrollment in another major(s) within the same career will be counted during your SAP review.

Instructions for Submitting an Appeal

  1. Complete the SAP appeal application.
  2. Attach a typed and signed letter that includes the following:
    1. a description of the unforeseen circumstance which may have prevented you from meeting the SAP standards,
    2. explain how the circumstances have been resolved, and
    3. explain how the circumstance(s) will not affect the your future academic progress.
  3. Attach supporting documentation.

Documentation of circumstances described in the letter must be included with the written appeal.

Note: The inability to attend classes due to lack of funds is not an extenuating circumstance. Refer to the list below for examples of acceptable documentation. Additional documentation may be requested after an appeal is reviewed

Circumstances Acceptable Documentation
Student’s illness, injury, hospitalization, or disability Written documentation from a healthcare provider on letterhead detailing:
  • Approximate date of onset and duration of the illness, injury, or disability
  • The healthcare provider’s release to return to school
  • Any additional details the physician feels necessary for the Student Financial Aid Office to know in consideration of the appeal, with the student’s permission

Illness, accident, or injury of a significant person in the student’s life Provide documentation (i.e., physician’s statement, police report, or documentation from a third party professional) relating to the individual for whom the student provided care or support.
Death of a family member or significant person is the student’s life Provide a copy of the obituary or death certificate; obituary and/or student statement must define the relationship between the student and decedent.
The student’s own divorce or separation or the divorce or separation of the student’s parent(s)
Provide an attorney’s letter on letterhead, petition for dissolution, or copy of divorce decree.
Victimization of a violent crime or natural disaster
Provide a written statement on letterhead from a professional involved in the situation and/or other documentation such as police reports, insurance claims, etc.
Maximum time frame exceeded as a result of changing majors or transfer credits
  • Appeal letter must explain the extenuating circumstance causing the student to not yet complete his/her program
  • The completed Maximum Time Frame worksheet must be submitted
Maximum time frame exceeded as a result of pursuing a second degree or working on a dual degree program
  • Appeal letter must explain the extenuating circumstance which led the student to pursue a second or dual degree
  • The completed Maximum Time Frame worksheet must be submitted
Other unforeseen circumstance beyond the student’s control
Appeal letter must clearly state how the situation was unforeseen and beyond the student’s control; provide supporting documentation that verifies the circumstances described in the appeal letter.
  1. Submit the appeal application, letter, and documentation to the Student Financial Aid Office. Please retain a copy of all documents submitted for your records; no documents will be returned.

 

Monitoring the Status of Your Appeal
It may take up to 15 business days for your appeal to be reviewed once it is submitted. Your appeal will be reviewed by the Student Financial Aid Office. All decisions are final. A second review can only be requested if you can provide new information and documentation that may have been omitted from your initial appeal. If a decision has not been made by the time your bill is due, it is your responsibility to pay your balance in full or discuss your payment options with the Bursar’s Office.  


You will receive notification of the decision made on your appeal via your University of Louisville email account. The status of your appeal can also be monitored via your ULink To-Do-List.
 
Below is a listing of the potential appeal statuses:

  • In-Progress: Your appeal has been received but not yet reviewed.
  • Deferred: Your appeal has been reviewed but has been deferred for additional information. You will receive an email detailing the additional information or documentation needed.
  • Approved: Your appeal has been approved, and you are on SAP probation for one semester. At the end of your probation semester, you must have corrected your SAP issue(s) and be meeting all SAP standards, or if placed on an academic plan, you must be meeting the requirements specified in your plan. You will be placed on an SAP plan if it has been determined you will not be able to correct your SAP issue(s) in one semester. You will receive an email outlining your SAP plan. A SAP plan will ensure you will be able to meet SAP standards by a specific point in time.

    A disbursement hold will be placed on your account after your SAP probation term until the Student Financial Aid Office has reviewed your account to determine if you met the requirements of your probation term.

    If after your probation term you fail to meet the requirements of your SAP plan or the standard SAP requirements, a SAP hold will be placed on your account and future federal aid and state need-based aid will be canceled.
  • Denied: Your appeal was not approved based on the information you provided. You are not eligible to receive federal financial aid or state need-based aid. If you intend to remain enrolled at the University of Louisville, you must pay your bill with other sources.

 

Limit of appeals
There is no limit on the number of appeals you can submit; however, if you appeal using the same extraordinary and extenuating circumstance twice, your appeal will be denied. The Student Financial Aid Office uses professional judgment to review appeals on an individual and case-by-case basis to evaluate the information submitted by the student for each appeal. Previous appeals are reviewed to compare information previously submitted.

 

Other SAP Information
Additional information regarding grades, credits, academic polices, and study abroad:

  • Earned Hours: A,B,C,D, Deferred, P (Pass), S (Satisfactory), X (deferred for graduate students), CR (Credit), test hours, and transfer hours accepted by the University of Louisville.
  • Attempted Hours: All earned hours, plus W (withdrawal), F (failed), I (incomplete), X (deferred for graduate students), U (unsatisfactory), with exceptions listed below.
  • Accepted Transfer and Test Credits: Count as earned and attempted hours; are not factored into the student’s GPA calculation.
  • Repeat Courses: Courses count as attempted hours each time taken, regardless of whether federal financial aid is received. If the class is passed, it is also counted as earned hours. If you are using any of your four repeat options offered through the Registrar’s Office, the initial enrollment in the course (the class which is being replaced) will be included as attempted hours and excluded from earned hours if previously passed (which impacts pace), and it will be excluded in the GPA calculation.
  • Incomplete and Withdrawal Grades: Count as attempted hours; do not count as earned hours.
  • Deferred Grades: Counted as earned hours and attempted hours.
  • Audited/Non-Credit Courses: Excluded from all calculations and will not be considered when determining SAP.
  • Credit by Exam Courses: Courses are counted as attempted hours, and if the course is passed, it is also counted as earned hours. If you receive an A, B, C, D, or F grade for the course, it is factored into your GPA calculation.
  • Remedial/Developmental Courses: Courses are used in calculating pace, but are not used in determining maximum timeframe. Although remedial courses are not calculated in the official university GPA, a separate GPA including grades in remedial course will be calculated and used for SAP if you failed any remedial work.
  • Academic Bankruptcy and Fresh Start: Will impact your cumulative GPA; however, has no impact on earned and attempted hours (no impact on maximum time frame and pace; hours are still counted).
  • Study Abroad: Courses accepted by the University of Louisville will be used in calculating SAP.

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Section 13: Return of Title IV Financial Aid

Federal guidelines specify how the University of Louisville must determine the amount of Federal Title IV program assistance you (the student) can earn if you withdraw from school. The Title IV programs covered under these guidelines are the Federal Direct Stafford Loans (unsubsidized and subsidized), Federal Perkins Loans, Federal Direct PLUS Loans (Graduate and Parent), Federal Pell Grant, Iraq Afghanistan Service Grant, Federal Supplemental Education Opportunity Grant (FSEOG), and Teach Grant. If you withdraw from the University of Louisville, the school, you, or both parties may be required to return some or all of the federal funds awarded to you for the semester.

The formula used in the federal Return to Title IV (R2T4) calculation divides the aid disbursed to your student account into “earned aid” and “unearned aid.” During the first 60% of the period of enrollment (semester), you "earn" Title IV funds in direct proportion to the length of time you remain enrolled. If you remain enrolled beyond the 60% point of the semester, then aid is considered earned for the period (semester). "Unearned" Title IV funds is the amount of disbursed aid that exceeds the amount of aid earned under the formula. If you are contemplating withdrawal from all classes PRIOR to completing 60% or more of the semester, then you should contact the Student Financial Aid Office to discuss how this will affect your financial aid. It is in your best interest to talk with the Student Financial Aid Office regarding your options of withdrawing from classes, especially if you received any federal financial aid assistance.

If you, the University of Louisville, or your parent received less assistance than the amount you earned, you may be able to receive those additional funds. If you received more assistance than you, the University of Louisville, or your parent earned, the excess funds must be returned by the appropriate party.

If you did not receive funds you earned, you may be due a post-withdrawal disbursement. If the post-withdrawal disbursement includes Stafford Loan funds and/or PLUS funds, the University of Louisville must get permission before those funds can be disbursed to your account. You and/or your parent may choose to decline some or all of the Stafford Loan funds and/or PLUS funds so additional debt is not incurred. The University of Louisville will send a written notice to you and/or your parent outlining the guidelines of the loans. You and/or your parent will have fourteen days to make your decision and respond to the university (which can be done by letter, email, or phone call). The University of Louisville will automatically use all or a portion of your post-withdrawal disbursement of grant funds (Pell Grant, Iraq Afghanistan Service Grant, and FSEOG) for tuition, fees, and room and board charges on your account. The University of Louisville will need your permission to use those funds for other charges, and if permission is not granted, you will be offered the funds. However, it may be in your best interest to allow the University of Louisville to keep the funds to reduce the bill owed to the university.

Determining the date the student withdrew:

  • The Student Financial Aid Office will apply the official withdrawal date as recorded by the Registrar’s Office in determining the potential amount of funds to be returned by you, your parent, and/or institution. The following link provides the guidelines of the time frame you can withdraw from classes each semester louisville.edu/calendars/academic/.
  • The Student Financial Aid Office will review unofficial withdrawals (EF, UF, NP, & W grades) at the end of each semester, which will be based on the guidelines outlined under Section #14 – All “F” Grade Recipients.

If you are granted an approval for a late withdrawal (after the published last day to withdraw each semester) with your academic unit, the effective date of the withdrawal will be determined by the Registrar’s Office (which is generally the date the student appealed). If you appeal along with the late withdrawal for a tuition exception reduction (100%, 50%, or 25%), the aid on your account will be adjusted according to the federal, state, and institutional disbursement guidelines. If you owe a balance due to the return of financial aid funds, you can view your new account balance on ULink. This is your financial obligation to the university.

UofL Refund Policy (not the same as the Federal Return R2T4 policy)
The Return of Title IV funds calculation is separate from the University's Tuition/Fee Reduction schedule. Please refer to the Registrar’s Office published refund/withdrawal calendar (aka: tuition/fee reduction period): louisville.edu/calendars/academic/.

The school may bill you for any unpaid institutional charges.

The Financial Aid Office will evaluate tuition/fee reductions to non-title IV aid programs on a case-by-case basis.
Aid will be returned to aid programs in the following priority: Federal Direct Unsubsidized Stafford Loan, Federal Direct Subsidized Stafford Loan, Federal Perkins Loan, Federal Direct Graduate PLUS Loan, Federal Direct Parent PLUS Loan, Federal Pell Grant, Iraq Afghanistan Service Grant, Federal SEOG Grant, TEACH Grant, other Title IV or Title VII aid, other federal, state, private, or institutional student financial aid. If any funds are left on your account after all adjustments to the other aid sources, the credit will be returned to you.

The net amount (as opposed to the gross amount of the loan borrowed) of Federal Stafford (subsidized and unsubsidized) and Federal PLUS Loans (graduate and parent) will be used in the return calculation.

Please remember all financial aid recipients will be held accountable under the university's Satisfactory Academic Progress (SAP) policy.

The Student Financial Aid Office is required by federal regulation to evaluate students receiving all or a combination of Passing, Failing, Incomplete, Unsatisfactory, or Withdrawal grades for the semester. It is always in your best interest to talk with the Student Financial Aid Office regarding your options and to understand the implications of withdrawing or receiving ‘F’ grades. At the end of each semester, the Student Financial Aid Office is required to review all students’ grades, but especially ‘F’ grade(s) to determine if the student was an ‘Unofficial Withdrawal.’ Please refer to Section 14 regarding the All “F” Grade Recipients.

Examples of Return to Title IV policy:

NOTE: In all examples, the student needs to be aware he/she would be evaluated under the Satisfactory Academic Progress policy, and the student will be responsible for any balance owed to the university as a result of aid adjustments made.

  1. Carter was enrolled in 12 hours of regular courses and dropped 6 hours during the 100% tuition/fee reduction period for the fall term. He previously was disbursed a Pell Grant for $2,775 (full-time). Since he withdrew from 6 hours prior to the end of the 100% tuition/fee reduction period for regular courses, his Pell Grant would be reduced to $1,388 (part-time). A Return to Title IV calculation is not needed since Carter is still enrolled. If he enrolls in another 6 credit hours after the 100% tuition/fee reduction period is over, the Student Financial Office cannot adjust the Pell Grant back to the full-time award amount, because the class was added after the 100% tuition/fee reduction period. The Student Financial Aid Office uses the day following the 100% tuition/fee reduction period for regular courses during the fall and spring to determine the census date for the respective term. Even though Carter is now enrolled in 12 credit hours, he is only receiving the Pell Grant for the 6 credit hours he was enrolled as of the census date for the term.
  2. Thomas dropped from 8 to 2 hours of regular courses during the 50% tuition/fee reduction period and only has a fully disbursed Federal Direct Unsubsidized Stafford Loan. A Return of Title IV aid calculation is not required since Thomas is still enrolled. Since Thomas did not drop during the 100% tuition/fee reduction period and was enrolled at least half-time at the point his loan was disbursed, no adjustments are needed to his account.
  3. Emily dropped from 12 to 6 of regular courses hours during the 50% tuition/fee reduction period, and 3 out of those 6 hours she withdrew from she did not begin attendance or academically participate in.  The Pell Grant for $2,775 (full-time) and a Subsidized Stafford Loan for $2,239.  No adjustment is necessary to the Subsidized Stafford since Emily is still enrolled in the minimum hours (6) to receive those funds, but the Pell Grant would be reduced from $2,775 (full-time) to $2,082 (three-quarters). Though she was enrolled in 12 hours as of the census date (the day following the last day to drop/add and receive a 100% tuition credit for a regular course during the fall and spring), her Pell has to be recalculated based on 9 hours since she did not begin attendance or academically participate in 3 of the hours she withdrew from.
  4. Andrew (an undergraduate, resident student) withdrew from all classes (12 hours) during the 50% tuition/fee reduction period. The term is 109 days in length, after excluding the Thanksgiving Holiday break of 5 days.  The date of withdrawal was on the 22nd day of the term. The student was disbursed a Federal Direct Subsidized Stafford ($2,238.75), a Federal Perkins loan ($1,000), a Federal Pell Grant ($2,775), a Federal SEOG ($200), a Kentucky CAP grant ($950), and a Need Based Grant ($600) for the term.

The Return of Title IV calculation is completed as follows:

a) Percentage completed 22 days attended/109 total days = 0.202 (20.20%)
b1) Total Loans disbursable aid $3238.75 ( Stafford + Perkins)
b2) Total Grant disbursable aid $2975 (Pell Grant + SEOG)
b3) Total aid disbursable for term $6213.75 (b1 + b2)
c) Earned aid $1255.18 ( b3 x a)
d) Total Unearned aid $4958.57 ( b3 – c)
e) School charges x % unearned $3169.66 (school charges of $3972 x 0.798)
f) University's TIV return share $3169.66 (lesser of d or e)
g) Student's TIV return share $1788.91 ($4958.57 – 3169.66) {d-e}
h) Repayment of Student’s loans $0.00 ( b1 – f {loan portion of $2750 only})
i) Initial Amt of Grant funds to Rtn $1788.91 (g – h)
j) Amount of Grant Protected $1487.50 (b2 x 50%)
k) Amount of Grants student returns $301.41 ( (i – j)

Allocation of Title IV Aid to be returned is as follows:

Aid to be returned by UofL= $3,169.66

 

 

Aid to be returned by student= $1,788.91

Source

Amount

 

 

Source

Amount

Unsubsidized Loan

$ 0.00

 

 

Unsubsidized Loan

$ 0.00

Subsidized Loan

$ 2,238.75

 

 

Subsidized Loan

$ 0.00

Perkins Loan

$ 930.91

 

 

Perkins Loan

$ 0.00

Parent PLUS Loan

$ 0.00

 

 

Parent PLUS Loan

$ 0.00

GRAD/Professional PLUS

$ 0.00

 

 

GRAD/Professional PLUS

$ 0.00

Pell Grant

$ 0.00

 

 

Pell Grant

$ 301.41

SEOG Grant

$ 0.00

 

 

SEOG Grant

$ 0.00

TEACH Grant

$ 0.00

 

 

TEACH Grant

$ 0.00

The amount of grants the student must return (k - $301.41), is returned by the university on behalf of the student, leaving the student owing a balance to the University of Louisville.

Kentucky CAP and Need-Based Grants are excluded from the Return to Title IV calculation since they are not federal grants.

All Stafford and grant adjustments/returns are rounded to the nearest dollar.

You will be sent a letter outlining the funds returned by the school, the amount returned on your behalf, and the amount you owes. The letter will contain the detailed information about the funds returned and the date of the transaction.

Return of Title IV Policy for Courses Offered in Modules
The University of Louisville offers modular classes during the fall and spring semesters (generally coded as special ‘SPE’ or second-half ‘SH’ courses) and all during the summer semester. A program is offered in modules if, for a payment period or period of enrollment, a course or courses in the program do not span the entire length of the payment period or period of enrollment. Federal guidelines indicate we follow the procedures below to determine if your account should be considered a withdrawal or not for each period of enrollment (semester).

How the University of Louisville determines if you have withdrawn for Title IV purposes when taking modular courses:

  1. After beginning attendance in the payment period or period of enrollment, did you cease to attend or fail to begin attendance in course you were scheduled to attend?
    If the answer is no, this is not a withdrawal. If the answer is yes, go to question 2.
  2. When you ceased to attend or failed to begin attendance in a course you were scheduled to attend, were you still attending any other courses?
    If the answer is yes, this is not a withdrawal; however other regulatory provisions concerning recalculation may apply. If the answer is no, go to question 3.
  3. Did you confirm attendance in a course in a module beginning later in the period (for non-term and non-standard term programs, this must be no later than 45 calendar days after the end of the module the student ceased attending)?
    If the answer is yes, this is not a withdrawal, unless you do not return. If the answer is no, this is a withdrawal and the Return of Title IV Funds requirements apply.

Examples of using the three questions above to determine whether a student who is scheduled to complete two courses in each of the first two of three modules within a payment period has withdrawn:

Scenario 1

The student begins attendance in both courses in the first module, but ceased to attend both courses after just a few days and does not confirm he/she will return for the courses he/she is scheduled to attend in module two. The student is a withdrawal, because he/she ceased to attend courses he/she was scheduled to attend (Yes to question 1), was not currently attending any other courses when he/she ceased to attend (No to question 2), and did not confirm his/her attendance in the courses he/she is enrolled for module 2 (No to question 3).

Scenario 2

If, however, the student begins attendance in both courses in the first module but drops just one of the courses after just a few days, the student is not a withdrawal. Although the student ceased to attend a course he/she was scheduled to attend (Yes to question 1), the student was still attending another course (Yes to question 2).

Scenario 3

If the student officially drops both courses in module two while still attending the courses in module one and successfully completes the courses in module one, the student is not a withdrawal. Although the student ceased to attend a courses he/she was scheduled to attend (Yes to question 1), because the student officially dropped both courses in module two while still attending courses in module one (Yes to question 2), the student is not considered a withdrawal. However, because the student did not begin attendance in all courses, other regulatory provisions concerning recalculation may apply. Examples of Summer Sessions and Scenarios:   

Term 1 (SU1) = May 7 - May 25
Term 2 (SU2) =  May 29 - July 2
Term 3 (SU3) = July 3 - August 7

  1. Stacey is enrolled in one course during SU1 and one course during SU2, begins attendance in the SU1 session on 5/7, decides to withdraw from SU1 after attending the class for seven days.  Stacy withdrew from SU1 class but is still enrolled in the SU2 class, which does not begin until 5/29.  When Stacy withdrew from the SU1 class, she was no longer currently enrolled;  however, she does intend to start her SU2 class on 5/29.  Stacy will have to provide written confirmation to the Student Financial Aid Office that she plans to begin attendance in the latter summer modular session or she will be considered a withdrawal for the summer term. If Stacy fails to provide the written confirmation, a R2T4 calculation will be performed.
  2. Jack is enrolled in two classes in SU1 and one class in SU2 and begins attendance in the SU1 session on 5/7.  Jack dropped one of the classes in SU1 after attending for ten days but remains enrolled in the other SU1 class along with the SU2 class.  When Jack withdrew from the one class in SU1, he was still attending another class in SU1, and therefore is not considered to have withdrawn from classes.  Jack’s account would not require a R2T4 calculation.

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Section 14: All 'F' Grade Recipients

If you receive all ‘F’ grades, UofL is required to comply with the federal Title IV Refund Policy (R2T4), as well as the Satisfactory Academic Progress Policy. When federal financial aid either partially or fully pays educational expenses and you receive all ‘F’ grades, the Financial Aid Office (FAO) must, by federal regulations, comply with the Title IV Refund Policy.

The chart below describes the implemented grade types instructors are required to record on your grade report. ‘F’ grades are required to be documented internally as EF, UF, or NP, which will reflect on a grade report as a ‘F.’

 UofL Code  Why Grade is Assigned
by Instructor
 How It Affects the Student's
Federal Financial Aid Assistance
 EF (earned F) If the student completed the course and all required work,
then the student’s grade shows as an earned F grade.
No change in student’s financial aid if all of the grades show as
EFs or combination of EF, UF, and W grades.
 UF (unearned F) If the student began attendance and participated in the class
up to some point, but then walked away and never completed
the course, it is considered an ‘Unofficial Withdrawal.’
The last date of the student’s participation in any academically
related activity for the course must be recorded.
If all of the student’s grades for the term are UF’s and/or UF’s
and W’s, up to 50% of the student’s federal financial aid will
have to be refunded based either on the last date of participation
(recorded by instructor) or the mid-point date of the term
(50% period of the term).
 NP (never participated) If the student never began attendance, never showed up for
any portion of the class, or never participated in any
academically related activity for the period of enrollment,
then the student’s grade shows as a never participated ‘NP’ grade.
The student’s federal financial aid will be adjusted based on the
100% calculation for each NP grade assigned (For example:
A student receives a NP grade in 3 out of 12 hours and was paid
Pell Grant funds for 12 hours. The Pell Grant will be reduced
down to the 9 hour award amount.).


How federal aid is adjusted based on F-grade received:
EF ‘F’ grades: Financial aid considers you to have completed all of the course material, even though you could not pass the course material. No adjustment is needed towards any of the disbursed federal aid on your account, as long as all the classes show as EFs or a combination of passed, EF, or UF grades.
UF ‘F’ grades: Financial aid considers you as being an “Unofficial Withdrawal” from the course(s). No adjustment is needed towards any of the disbursed federal aid on your account, as long as the student received an earned grade (EF or passing grade) in combination with the UF grade(s) and if you received no NP grade(s). If you receive all UF grades or a combination of UF and NP grades, you are considered to have withdrawn. There are two ways the Financial Aid Office handles this circumstance:

  1. The instructor is to record a last date of participation showing your participation in any academically-related activity for the course. The latest date of participation for all UF classes is the date used to perform the calculation of the Title IV refund calculation.
  2. If no last date of participation is recorded, the midpoint of the term (50% period of the term) is used to determine the Title IV Refund calculation. This calculation can result in up to 50% of the disbursed aid being canceled and returned towards the respective federal aid programs.

When a Title IV Refund calculation is completed, the aid cancellation will be sent back to the federal programs in the following order: Federal Direct Stafford Loans (unsubsidized and subsidized), Federal Perkins Loan, Federal Direct PLUS Loans (Graduate and Parent), Federal Pell Grant, Iraq Afghanistan Service Grant, Federal Supplemental Education Opportunity Grant (FSEOG) and TEACH Grant.

NP (never participated) ‘F’ grades: This grade indicates you never began attendance, never showed up for any portion of the class, or never participated in any academically related activity for the period of enrollment but failed to officially withdraw. The scenarios below show how the financial aid funds are adjusted according to federal guidelines.

Scenario 1 - Student Received NP Grades in 8 Hours Out of 14 Total Hours of Enrollment

Official Grade
Units Taken
Instructor Notes
UF 3 n/a
NP 3 n/a
NP 1 n/a
NP 1 n/a
NP 3 n/a
UF 3 n/a


The student in this scenario earned both NP and UF grades for the semester and received both Federal Pell Grant and Stafford Loan funds. This student will have multiple adjustments to their federal financial aid funds:

  • The Pell Grant will be reduced from the full-time award amount to the part-time (six hours) award amount. A R2T4 calculation will be performed on the account, because the student received all UF and NP grades. Because no record of the last day of participation was recorded by instructor(s), the midpoint of the term will be used. If a last day of participation date was recorded, the latest date would be the date used for the R2T4 calculation.

Scenario 2 - Student Received NP Grades in 6 Hours Out of 12 Total Hours of Enrollment

Official Grade
Units Taken
Instructor Notes
UF
3  September 5, 2013
 NP 3  n/a
 EF 3  n/a
 NP 3
 n/a

The student in this scenario earned EF, UF, and NP grades for the semester and received a federal Pell Grant and Stafford Loans.

  • Pell Grant will be reduced from the full-time award amount to the part-time (six hours) award amount.
  • No adjustment is needed to the Stafford Loan funds. No R2T4 calculation will be performed on the account, because the student has at least one EF (earned F) on his/her account

 Scenario 3 - Student Received NP Grades in 6 Hours Out of 12 Hours of Enrollment

Official Grade
Units Taken
Instructor Notes
NP 3  n/a
NP 3 n/a
W 3 n/a
W  3 n/a

The student in this scenario earned both NP grades and withdrew from courses during the semester and received both Federal Pell Grant and Stafford Loan funds. The Financial Aid Office will send an email to the instructor(s) for a second confirmation to ensure the NP grades recorded are correct.

  • If the instructor(s) indicates the grades are correct (never participated or began attendance), then up to 100% of the aid received for the 6 hours can be adjusted in accordance with federal guidelines. The Pell Grant will be reduced from the full-time award amount to the part-time (six hours) award amount and then a R2T4 calculation will be performed using the last withdrawal date.
  • If the instructor(s) indicated the grades are incorrect (the student did participate in some type of academic activity), then the instructor(s) would change the grade with the Registrar’s Office. If the NP grades are changed to EFs, no federal aid adjustments would be needed. If the NP grades were changed to UFs, a R2T4 calculation would be performed using the last withdrawal date or the last date of participation indicated by the professor(s).


Why does University of Louisville Financial Aid Office monitor students receiving ‘F’ grades?
The University of Louisville’s Student Financial Aid Office is obligated by federal regulations to review financial aid recipients receiving ‘F’ grades. If not monitored, it could result in the University of Louisville paying monetary fines and jeopardizing its federal funded aid programs. The assumption behind the law is a student receiving ‘F’ grades, especially all UF (Unofficial Withdrawals) grades, walked away from the semester without properly withdrawing from the university. The Financial Aid Office must identify students with ‘F’ grades within 30 days from the date final grades are recorded every semester.
The Financial Aid Office reviews the grades of all students with federal financial aid disbursements. The Student Financial Aid Office reviews students receiving a grade of Incomplete when the student’s other grades are all non-passing grades (UF or NP grades). The Student Financial Aid Office sends a written notification to the professor(s) asking for them to verify the student is still working to complete the course(s) for a passing grade.

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Section 15: Students with Loans

Before taking out a loan, you should educate yourself so you understand as much about the borrowing process as possible. A good place to start is with the Federal Trade Commission, which publishes information about being an informed consumer and borrower on their website.

Another tool for determining the amount you should borrow is a Loan Borrowing Wizard. Keep in mind the amount you borrow in loan funds needs to be paid back with interest once you leave school, and the total amount you borrow should not exceed 8% of your expected gross income (according to Mapping Your Future, a national collaborative, public-service, nonprofit organization which provides career, college, financial aid, and financial literacy information and services for students, families, and schools).

Repayment for most federal educational loans does not begin until 6 months after you graduate or cease to be enrolled at least half-time in a degree-seeking status for a period of 6 months. However, you can elect to begin repayment sooner if desired. The Direct Loan Servicing Center will notify you of the date your first payment is due.

Exit Counseling
For Direct loans, after you have applied for graduation or have dropped below half-time for the fall and spring semesters, the Student Financial Aid Office will send you information on how to complete an Exit Interview. This is a requirement for student borrowers and updates contact information with your lender. Please note that you are responsible for repayment whether or not you complete the Exit Interview.

For other loans you may borrow, your loan servicers will notify you of loan exit counseling requirements.

Sample Loan Repayment Schedule - Subsidized Stafford Loans
Based on 3.86% Interest Rate
Loan Balance Monthly Payment Amount Total Interest Paid Total Amount Paid
$5,000.00 $50.29 $1,034.87 $6,034.87
$7,500.00 $75.44 $1,552.30 $9,052.30
$10,000.00 $100.58 $2,069.73 $12,069.73
$12,500.00 $125.73 $2,587.17 $15,087.17
$15,000.00 $150.87 $3,104.60 $18,104.60
$17,500.00 $176.02 $3,622.03 $21,122.03
$20,000.00 $201.16 $4,139.47 $24,139.47
$22,500.00 $226.31 $4,656.90 $27,156.90
$25,000.00 $251.45 $5,174.33 $30,174.33
$27,500.00 $276.60 $5,691.77 $33,191.77
$30,000.00 $301.74 $6,209.20 $36,209.20
Based on 10 Year (120 Month) Repayment Schedule

 

Sample Loan Repayment Schedule - PLUS Loans
Based on 6.41% Interest Rate
Loan Balance Monthly Payment Amount Total Interest Paid Total Amount Paid
$5,000.00 $56.55
$1,785.44
$6,785.44
$7,500.00 $84.82
$2,678.15
$10,178.15
$10,000.00 $113.09
$3,570.87
$13,570.87
$12,500.00 $141.36
$4,463.59
$16,963.59
$15,000.00 $169.64
$5,356.31
$20,356.31
$17,500.00 $197.91
$6,249.02
$23,749.02
$20,000.00 $226.18
$7,141.74
$27,141.74
$22,500.00 $254.45
$8,034.46
$30,534.46
$25,000.00 $282.73
$8,927.18
$33,927.18
$27,500.00 $311.00
$8,919.89
$37,319.89
$30,000.00 $339.27
$10,712.61
$40,712.61
Based on 10 Year (120 Month) Repayment Schedule

 

Sample Loan Repayment Schedule - Perkins Loans
Based on 5% Interest Rate
Loan Balance Monthly Payment Amount Total Interest Paid Total Amount Paid
$5,000.00 $53.03
$1,363.93
$6,363.93
$7,500.00 $79.55
$2,045.90
$9,545.90
$10,000.00 $106.07
$2,727.86
$12,727.86
$12,500.00 $132.58
$3,409.83
$15,909.83
$15,000.00 $159.10
$4,091.79
$19,091.79
$17,500.00 $185.61
$4,773.76
$22,273.76
$20,000.00 $212.13
$5,455.72
$25,455.72
Based on 10 Year (120 Month) Repayment Schedule

 

Deferment Forms
Loan Deferment forms for your student loans may be obtained from your FFEL lender or from the Direct Loan Program. There are deferment forms available on the Direct Loan website (www.myedaccount.com/) under “Forms”. These include, but are not limited to, the following:
In-School Deferment Request
Economic Hardship Deferment Request
Temporary Total Disability Deferment Request
Unemployment Deferment Request
Public Health Service Deferment Request
Parental Leave/Working Mother Deferment Request
PLUS Borrower with Dependent Student Deferment Request

For other loans you may borrow, contact your loan servicer(s) for potential deferment options.

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Section 16: University of Louisville Incarcerated Student Policy

A student is considered to be incarcerated if serving a criminal sentence in a federal, state, or local penitentiary, prison, jail, reformatory, work farm, or similar correctional institution (whether it is operated by the government or a contractor). A student isn’t considered incarcerated if in a halfway house, on home detention or is sentenced to serve only on weekends.

In accordance with federal requirements, if a student is determined to be incarcerated, he/she is not funded with federal loans. If a student is incarcerated in a federal or state penitentiary he/she is not funded with federal loans or Pell grant.  Additionally, the U.S. Department of Education disqualifies from receiving Pell Grants students who are subject to involuntary civil commitment following incarceration for a sexual offense (as determined under the FBI’s Uniform Crime Reporting Program.)

University of Louisville Procedure for Identifying Incarcerated Students

The University of Louisville does not offer classes in prisons, so the only way an incarcerated student can be enrolled at UofL is through online classes.  As part of the enrollment data quality procedures conducted every semester, the Institutional Research Office completes an analysis of all the addresses of students enrolled in online courses. The analysis confirms the following:

1.  The address provided on the FAFSA matches the address in PeopleSoft.

2.  There are no addresses that included the word 'cell', 'prison', 'penitentiary'.

3.  There are no instances of multiple individuals using the same address.

4.  There are no instances of multiple individuals using the same P.O. Box or the same individual using multiple P.O. Boxes.

Any data anomalies indicating the student may be incarcerated are reported to the Student Financial Aid Office.

In addition, since incarcerated students can only be enrolled at UofL through Distance Education, as long as the Distance Education enrollment total does not exceed 25% of total enrollment, the university is not in violation of the incarcerated student limit.  This total is checked every year during the annual A-133 audit of federal financial aid programs.

 

Section 17: Statement of Non-Discrimination

The University of Louisville is an equal opportunity institution in both education and employment. The university strives to foster an environment of inclusiveness that empowers us all to achieve our highest potential without fear of prejudice or bias.
We commit ourselves to building an exemplary educational community that offers a nurturing and challenging intellectual climate, a respect for the spectrum of human diversity, and a genuine understanding of the many differences - including race, ethnicity, gender, gender identity, sexual orientation, age, socio-economic status, disability, religion, national origin or military status – that enrich a vibrant metropolitan research university. We expect every member of our academic family to embrace the underlying values of this vision and to demonstrate a strong commitment to attracting, retaining and supporting students, faculty and staff who reflect the diversity of our larger society.
The university is committed to complying with all applicable laws and government regulations at the federal, state and local levels and any university policies which prohibit discrimination in education, including, but not limited to, Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990.

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Section 18: Additional Consumer Information

Additional required consumer information is maintained by Institutional Research and is available on the IR website: louisville.edu/institutionalresearch/accreditation/consumer-information.html

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