Policies and Procedures
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- Accounts Payable Checks 08/2004 (pdf)
- Accounts Receivable Guidelines 06/2007 (pdf)
- Account Reconciliation 06/2014 (pdf)
- Add a Vendor Procedure 10/2014 (pdf)
- Agency Programs 05/2010 (pdf)
- Alcohol Purchase 01/2013 (pdf)
- Auxiliary Enterprise, Service Center and Program Budgeted Overhead (pdf)
- Banking Holidays 2012-2016 (pdf)
- Cash and Cash Equivalents 06/2007 (pdf)
- Cash Receipt/Deposit Handling Log 06/2015 (pdf)
- Claiming Unclaimed Property 04/2008 (pdf)
- Cost Sharing (Matching) Requests
- Cost Sharing Policy
- Credit Card Merchant Account (pdf)
- PCI DSS: Payment Card Industry Data Security Standards
- Credit Card (PCI) Merchants Policy 04/2015 (pdf)
- Credit Card (PCI) Merchants Procedure (pdf)
- Departmental Credit Card (PCI) Policy Template (doc)
- Application for New Merchant Account (pdf)
- Account Users Set-up Form (pdf)
- Debt Policy 05/2007 (pdf)
- Definition of Sponsored Activities
- De Minimis Gifts for Employees 01/2009 (pdf)
(small employee gifts of appreciation) - Deposit Methods 02/2014 (pdf)
- Deposit of Checks without Properly Executed Agreements
- Designating Funding, Gift or Sponsored Program
- Donations 10/2007 (pdf)
- Effort Reporting Alignment with Annual Workload Agreements 12/2006 (pdf)
- Electronic Funds Transfer (EFT) 06/2008 (pdf)
- Domestic/International Wire Requests 03/2011 (pdf)
- Pre-Authorized Debits (pdf)
- Receipts - Identified and Unclaimed (pdf)
- Equipment Capitalization and Fabricated Equipment 06/2007 (pdf)
- Escheatment Procedure 01/2013 (pdf)
- Establishment of Bank Accounts 8/2014 (pdf)
- Establishment of PayPal Account 11/2009 (pdf)
- Exchange vs Non-Exchange Revenues 06/2007 (pdf)
- Expenditure Authorization 07/2009 (pdf)
- Financial Reporting Responsibility 05/2015 (pdf)
- Financial Statement Process 05/2015 (pdf)
- Fiscal Misconduct Policy 10/2007 (pdf)
- Fiscal Year-End Closing 05/2015 (pdf)
- Institutional Base Salary 06/2006 (pdf)
- IRS W9 Form 09/2008 (pdf)
- Memorial Gifts 07/2007 (pdf)
- Month-End Closing 05/2015 (pdf)
- Net Position Classification 05/2015 (pdf)
- New Vendor Requirements 08/2014 (pdf)
- Non-Payroll Payments 02/2003 (pdf)
- Operating vs Non-Operating Rev and Exp 06/2007 (pdf)
- Payment Request Documentation (pdf)
- Payments for Human Subjects
- Payments to Distinguished Speakers
- Payors (vendors) Paying by Electronic Funds Transfer 04/2008 (pdf)
- Payroll and Other Expense Transfers 12/2006 (pdf)
- PCI DSS: Payment Card Industry Data Security Standards
- Petty Cash Funds 03/2015 (pdf)
- Prepaid Cards - Swift Prepaid Cards 06/2012 (pdf)
- Previously-Charged Expenses 06/2007 (pdf)
- Program Assignment 05/2015 (pdf)
- Program Inactivation 03/2007 (pdf)
- Relationship to State 05/2015 (pdf)
- Remote Deposit Capture (RDC) 06/2015 (pdf)
- Retention of Records 06/2015 (pdf)
- Sales and Use Tax 06/2008 (pdf)
- Segregation of Duties 03/2015 (pdf)
- Special Request for Return Checks 07/2009 (pdf)
- Stop Payment on Checks 02/2003 (pdf)
- Stale Dated Checks (Write Off of AP Checks) 06/2007 (pdf)
- Swift Prepaid Gift Cards 06/2012 (pdf)
- Timely Posting of Transactions 05/2015 (pdf)
- Taxation on Professional Exam Fee 06/2014 (pdf)
- Tax Exemption Status for States other than KY and W-9 Forms
- Transfer of F&A Costs Recovery (Indirects) Funds 07/2005 (pdf)
- Travel, Entertainment and Expense Reimbursement Policy 01/2013
- Unrelated Business Income Tax Policy 12/2013 (pdf)
- Vendor Applications 08/2007 (pdf)