Policies and Procedures
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- Accounts Payable Checks 08/2004 (pdf)
- Accounts Receivable Guidelines
- Account Reconciliations
- Add a Vendor Procedure 10/2014 (pdf)
- Agency Programs
- Alcoholic Beverage Purchases
- Administrative Overhead Fee
- Banking Holidays 2012-2016 (pdf)
- Budget Entries and Revisions
- Cash and Cash Equivalents 06/2007 (pdf)
- Cash Receipt/Deposit Handling
- Claiming Unclaimed Property 04/2008 (pdf)
- Cost Sharing (Matching) Requests
- Cost Sharing
- Credit Card Merchant Account (pdf)
- PCI DSS: Payment Card Industry Data Security Standards
- Credit Card (PCI) Merchants Policy
- Credit Card (PCI) Merchants Procedure
- Departmental Credit Card (PCI) Policy Template (doc)
- Application for New Merchant Account (pdf)
- Account Users Set-up Form (pdf)
- Debt Policy
- Definition of Sponsored Activities
- De Minimis Gifts for Employees
(small gifts of appreciation to employees) - Deposit Methods
- Deposit of Checks without Properly Executed Agreement
- Designating Funding, Gift or Sponsored Program
- Donations
- Effort Reporting Alignment with Annual Workload Agreements
- Electronic Funds Transfer (EFT)
- Equipment Capitalization and Fabricated Equipment 06/2007 (pdf)
- Establishment of Bank Accounts
- Establishment of PayPal Account
- Exchange vs Non-Exchange Revenues 06/2007 (pdf)
- Expenditure Authorization
- Financial Reporting Responsibility 05/2015 (pdf)
- Financial Statement Process 05/2015 (pdf)
- Fiscal Misconduct Policy
- Fiscal Year-End Closing 05/2015 (pdf)
- Institutional Base Salary
- IRS W9 Form 09/2008 (pdf)
- Memorial Gifts
- Month-End Closing 03/2018 (pdf)
- Net Position Classification 05/2015 (pdf)
- New Vendor Requirements
- Non-Payroll Payments
- Operating vs Non-Operating Rev and Exp 06/2007 (pdf)
- Payment Request Documentation (pdf)
- Payments for Human Subjects
- Payments to Distinguished Speakers
- Payors (vendors) Paying by Electronic Funds Transfer
- Payroll and Other Expense Transfers
- PCI DSS: Payment Card Industry Data Security Standards
- Petty Cash Funds
- Prepaid Cards - Swift Prepaid Cards
- Previously-Charged Expenses
- Program Assignment 05/2015 (pdf)
- Program Inactivation 03/2007 (pdf)
- Relationship to State
- Remote Deposit Capture (RDC)
- Retention of Records
- Sales and Use Tax
- Segregation of Duties
- Special Request for Return Checks
- Stop Payment on Checks 02/2003 (pdf)
- Stale Dated Checks (Write Off of AP Checks) 06/2007 (pdf)
- Swift Prepaid Gift Cards
- Timely Posting of Transactions
- Taxation on Professional Exam Fee
- Tax Exemption Status for States other than KY and W-9 Forms
- Transfer of F&A Costs Recovery (Indirects) Funds
- Travel, Entertainment and Expense Reimbursement Policy 01/2013
- Unrelated Business Income Tax Policy
- Vendor Applications/W9