Controller's Office Updates
Bursar's Office
Treasury Management
Wire Receipts - To insure there is no delay in receiving your wire payment from a payor, please check to make sure they have accurate wire instructions using both PNC bank Routing (same for ACH/Wire) and Account number. Effective 4/1/11 wire transactions using the terminated National City Routing #083000056 are returned to sender. While PNC has not identified a date yet to stop accepting ACH transactions using the terminated National City Routing #, Treasury encourages everyone to contact their Payor and confirm they have the correct PNC bank information.
When providing bank information to payors contact Treasury Management first to confirm correct and complete banking instructions are provided. We can provide a file for you to give the payor containing all the information needed to send an EFT (Electronic Funds Transfer). At the same time Treasury asks departments to complete our internal form, Request Remittance to UofL Via EFT. This form provides information to help us identify your payment when it comes in and to expedite the process of getting it posted. Also, instructing the payor to include your department name in the EFT Reference field will help insure the payment is posted in a more timely manner.
VISA Gift Cards - The minimum amount per Gift Card for a PNC VISA Gift Cards' bulk order has decreased from $25 to $10. Treasury Management can now place a bulk order for 16 or more VISA Gift Cards with a minimum amount per card of $10 and a maximum value of $500. Please see our Policies and Procedures for PNC VISA Gift Cards for additional information.
University Accounting & Reporting
Updates to PS Journal Voucher and IUT forms
New Policies:
Deposit Methods - Summary of different methods available to units to deposit funds
Agency Programs - Description of Agency Programs and the special policies and procedures those programs follow
Accounting Operations
Federal Mileage Reimbursement Change effective July 1, 2011 $.55.5 for travel and $.23.5 for moving
New Vendor Policy Update and Foreign Vendor Survey Added
Instructions and clarification on how to book hotel rooms on the Egencia Corporate Travel website and charge them to the University's Central Billing Card
Payment Processing Schedule for Accounts Payable:
Checks - Monday & Wednesday
ACH & CCD - Tuesday & Thursday
ActivePay (credit card) - Wednesday
Accounts Payable Inquiry Instructions to check vendor payments, employee reimbursements, etc. in PeopleSoft Financials
Updates to the "Certification of Non-Original Receipt" and "Certification of Missing Document" forms to better identify which specific expenses are related to the form
