Instructions to Complete the PS Journal Voucher Form

SHOULD ONLY BE USED BETWEEN SAME DEPARTMENT and SPEEDTYPES

PS Journal Voucher Form (pdf)   PDF file requires the free Adobe Acrobat Reader download.

Each entry on the new Peoplesoft journal form will have 2 lines. One line for debit and one for credit.

The first line will be your DEBIT line. Enter your Speedtype number, the Account Number, Reference, Date, Description, then your Debit amount in the Debit column.

The second line will be your CREDIT line. Enter your Speedtype number, the Account Number, Reference, Date, Description, then your Credit amount in the Credit column.

Debit and Credit amounts MUST EQUAL.

IF SPEEDTYPE IS A SPONSORED PROGRAM, THE COST TRANSFER JUSTIFICATION FORM MUST BE COMPLETED AND ATTACHED.

PLEASE, BE SURE TO FILL OUT ALL THE SECTIONS OF THE JOURNAL ENTRY. ORIGINATING DEPARTMENT MUST BE FILLED IN AS WELL AS SIGNATURE LINES. ANY JOURNAL FORM NOT COMPLETED PROPERLY WILL BE RETURNED TO THE DEPARTMENT FOR CORRECTION.

This form should be completed on the screen, then a hard copy printed and sent to Sponsored Programs Financial Management (SPFM) in Stevenson Hall, 5th Floor. This form can be saved to your hard drive by clicking file, then use the save as command to save the form (pdf file) to your hard drive.

Please allow 4 to 7 business days for your entry(ies) to appear in the system.

If you have any questions please call: Sandy Prewitt, 852-6265.