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Employee Travel & Reimbursement Non-Allowable Travel Expenses

by Fehler,Lori T. last modified Jan 24, 2014 10:40 AM

  • Airline club membership fees
  • Airline amenities (blankets, pillows, headphones, snacks, advance check-in fees, etc.)
  • Annual fees or late charges for personal credit cards
  • Barbers, manicurist and shoe shine
  • Expenses related to vacation or personal days taken before, during or after a business trip unless they resulted in the reduction of the total cost of the trip
  • Early Bird Check-in
  • Golf fees, ski lift tickets, etc.
  • Frequent flyer purchases/upgrades
  • Health club facilities
  • Laundry and dry cleaning service (unless gone for  > 6 days)
  • Limousines
  • Loss or theft of airline ticket
  • Loss or theft of personal funds or property
  • In-room video rentals
  • Meal per diem and a business meal expense (should be one or the other – not both)
  • Mini-bar refreshments
  • “No show” charges for hotel or rental car services
  • Optional travel (including trip cancellation) or luggage insurance
  • Parking tickets
  • Personal entertainment (i.e. sporting events, theater, etc.)
  • Personal telephone calls except to report changes in schedule or to talk with family members once a day (for a reasonable period of time for a max of $10)
  • Personal reading materials (magazines, newspapers, etc.)
  • Pet care fees
  • Rental car options such as LDW, PAI, and liability insurance for domestic trips only
  • Rental car upgrades above mid-size/intermediate class
  • Saunas, massages
  • Souvenirs or personal gifts
  • Taxis to restaurants for personal meals
  • Traffic violations and court costs
  • Towing charges
  • Expenses more than one fiscal year old without approval from the appropriate Dean/VP/Chair

 

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