Accounting Operations Staff

The staff in Accounting Operations is responsible for all University accounts payable (PO-related and Requests for Disbursement), employee reimbursements, travel policies & procedures and the University-contracted travel agency.

Controller's Office Service Account

 


Kerry Kohl Schmidt
Director of Accounting Operations .......6273

Managerial responsibility for the support service area including accounts payable, travel and data entry.  Responsible for the general operations of the Controller's and Financial Administration offices. Serves as Unit  Business Manager for Financial Administration.

 


Sandy See
Accounts Payable Manager .......6264

Supervisory responsibility for daily accounts payable activities. Resolve all budget errors, match exceptions and document tolerance errors. Process all electronic feeds and problem resolution.

 


Kay McGuffin
Accounting Specialist Sr ........8238

Provides customer service to internal and external users on any accounts payable errors.  Researches all checks payable to the University of Louisville that are received by the Controller’s Office.  Processes requests involving University bank issues relating to stop payments and voiding checks.  Provides assistance with Swift gift card inquiries that include training, access, card orders and Swift system issues.

 


Ruth McNamara
Vendor Database Specialist.......8229

Assigns new vendor information, updates vendor information, maintains L-Z vendor database. Reviews Request for Disbursement forms for accuracy and compliance.

 


Debbie Saylor
Accounting Specialist Sr........8230

Processes all travel reimbursements for University employees. Conducts training seminars to inform personnel of travel policies and procedures. Assists with questions relating to the SWABIZ travel systems.

 


Amanda Detherage
Vendor Database Specialist........4551

Assigns new vendor information, updates vendor information, maintains A-K vendor database. Reviews Request for Disbursement forms for accuracy and compliance.

 


Becky Milburn

Accounts Payable Specialist ........8232

Performs data input and customer service for accounts payable invoices L-Z and payroll requests.

 


Kathy Rogers
Accounts Payable Specialist ........8239

Performs data input and customer service for accounts payable invoices for vendors A-K.

 


Vanessa Prewitt
Accounting Specialist ........4571

Responsible for the scanning, preparation, and storage of various documents.

 


Marla Bisig
Accounting Specialist Sr ........8239

Performs pre-audit of accounts payable checks and prepares for mailing.

 


Anita Wilson
Accounting Clerk Sr ........8237

Provide customer service to University vendors and departments. Pre-audit accounts payable checks that require special handling.

 


Gale Vandivier
Accounting Specialist Sr ........7737

Provides support to departments with new vendor paperwork. Reviews all new vendor paperwork for completeness and accuracy. Performs all compliance checking on new vendors prior to approval and during periodic reviews.

Vice President for Finance
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, Ky. 40292

Controller's Office
Phone: 502-852-7072

Service Complex
2nd Floor
Louisville, Ky. 40292

Payroll Office
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707

Position Management
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707