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Accounting Operations Forms

by ltfehl01 last modified Nov 08, 2013 02:10 PM

Certification for Documentation of Missing Document Form (pdf)

Certification of Non-Original Receipt Form (pdf)

Hotel Credit Card Authorization Instructions
Hotel Credit Card Authorization Form (pdf)

Liquidation Requests are now handled by the Purchasing Department. The form, and additional information, is available on the Purchasing Department website.

Multiple Vendor Instructions  
Multiple Vendor Form (pdf)

Gift Card Order Form- Swift Prepaid Cards (pdf)

Relocation/House Hunting Reimbursement Instructions
Relocation/House Hunting Reimbursement Form (xlsx)

Request for Disbursement Form (pdf)
Valid expenses for the Request Disbursement Form

Request for Financial Aid Advances

Request for Stop Payment

Special Request for Return Checks

Transmittal of Receipts

For all DOMESTIC TRAVEL
Instructions for Travel Expense Voucher - Excel Spreadsheet, please 'enable macros' when opening form.
Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Instructions for Extended Travel Expense Voucher - Excel Spreadsheet, please 'enable macros' when opening form.
Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

For all INTERNATIONAL TRAVEL
Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form.
Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form.
Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

 

Travel Advancement Form (pdf)
Instructions to complete the Travel Advancement Form (pdf)
Used only for International and Group Travel.

Travel Advance Reconciliation Form (pdf)
Instrsuctions to complete the Travel Advance Reconciliation Form (pdf)
Used to reconcile International and Group Travel Advances.

Effective February 1, 2009: Both of the following forms will need to be completed by all new vendors before they can be approved. (Excludes refunds/reimbursements for individuals and employees.)

New Vendor - W-9 Taxpayer Identification Request Number and Instructions

Vendor Survey Form 11/2013 (pdf) - All companies and individuals operating in the normal course of business: Independent Contractors, Consultants, etc.
Instructions to Complete Vendor Survey Form

Vendor Survey for Individuals 11/2013 (pdf) - Those not operating in the normal course of business: Study Participants, Guest Speakers, Awards, Honorariums, Game Officials
Instructions to Complete Vendor Survey for Individuals

Foreign Vendor Survey Form 11/2013 (pdf) - All Foreign Vendors
Instructions to Complete Foreign Vendor Survey
W-8 Form (pdf)

 

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502-852-6503

Campus Locations

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, Ky. 40292

Controller's Office
Phone: 502-852-7072

Service Complex
2nd Floor
Louisville, Ky. 40292

Payroll Office
Phone: (502) 852-2978

Personnel Services Building
1980 Arthur Street
Louisville, Ky. 40208-1707

Position Management
Phone: (502) 852-2978

Personnel Services Building
1980 Arthur Street
Louisville, Ky. 40208-1707

Vice President for Finance
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

 
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