Accounting Operations Forms
Special Request for Return Checks
Valid expenses for the Request Disbursement Form
Request for Disbursement Form (pdf)
Multiple Vendor Instructions
Multiple Vendor Form (pdf)
Certification for Documentation of Missing Document Form (pdf)
Certification of Non-Original Receipt Form (pdf)
Liquidation Request Form -This form should be used by departments to liquidate encumbrances. If the Purchase Order has had no activity posted against it, the receiver must be canceled and Purchasing contacted to cancel the Purchase Order and Requisition. If the Purchase Order has had activity posted against it, complete the form and select 'Submit.' The request will go directly to the Controller's Office service account. No partial liquidations can be processed; only full liquidations are possible. Questions regarding this form or procedure should be directed to Sandy See (502) 852-6264.
Request for Financial Aid Advances
Travel Expense Voucher (xls)
Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.
Extended Travel Expense Voucher (xls)
Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky). These are excel spreadsheets, you will need to 'enable macros' when opening these forms. Be sure to select all sheets with information or select 'entire workbook' when printing.
Travel Advancement Form (pdf)
Used only for International and Group Travel.
Travel Advance Reconciliation Form (pdf)
Used to reconcile International and Group Travel Advances.
Effective February 1, 2009: Both of the following forms will need to be completed by all new vendors before they can be approved. (Excludes refunds/reimbursements for individuals and employees.)
New Vendor - Taxpayer Identification Request Number and Instructions (pdf)
Vendor Survey Form (pdf) - All companies and individuals operating in the normal course of business: Independent Contractors, Consultants, etc.
Instructions to Complete Vendor Survey Form
Vendor Survey for Individuals (pdf) - Those not operating in the normal course of business: Study Participants, Guest Speakers, Awards, Honorariums, Game Officials
Instructions to Complete Vendor Survey for Individuals
PDF files on this page require the free Adobe Acrobat Reader download.
