Authorization to Hire Process

All new position requests and requests for refilling vacant positions for all faculty, staff and temporaries must be approved prior to beginning the recruitment process, regardless of funding source. Student workers do not have to go through this process.  Completing this form by the department indicates that funding is available by the requesting unit. An Authorization to Hire form should be completed by the department head. The request will be routed to the respective LFO/Reviewer and Dean/VP for review and approval. If the position will be funded with any general funds, the request will also be routed to the Budget Advisory Committee and the Executive Vice President and University Provost.

Hiring Freeze Guidelines/FAQ

Authorization to Hire Process Flowchart (PDF)

Authorization to Hire Instructions

Hiring Freeze Reports (Requires Login)

Items of Interest

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, KY 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, KY 40292

Controller's Office
Phone: 502-852-6164

Service Complex
2nd Floor
Louisville, KY 40292

Payroll Office
Phone: 502-852-2978

Service Complex
2nd Floor
Louisville, KY 40292

Position Management
Phone: 502-852-2346

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707