Photocopying/Printing Policies as of August 25, 2008:

Hello,

I am forwarding the new photocopying and printing policies set down by the Technology Committee. I know some of you have already seen these but I want to make certain everyone has seen them and fully understands their implications. As a point of information, I was informed that the limit for Comp Courses was set lower than other courses because we don't give midterms and finals.

I understand these limits are going to be difficult and I sympathize but we simply have to live with the situation this year and hope things improve next year. If you have questions about how the policy will work, please ask Linda or me and we'll do our best to find an answer. This is new to all of us.

Finally, if you come across innovative ways to limit photocopying or printing other than the ones on the attachment, please don't keep it to yourself.

Thanks for your patience.

Best,

Bronwyn

Copying

As announced, all instructors will need to enter their individual numbers in order to use the copiers in 315 and 321. Code numbers have been set so that tenure-track and term faculty can use the 315 copier; gtas and ptls should use the 321 copier. If you are leaving materials to be copied, please leave your number for the Work-Study students to use.

We are allotting each instructor 10 copies per student per semester for Composition classes and 20 copies per student per semester for all other classes. Please note that these numbers include syllabi, handouts, etc.

Tenure-track faculty, who are required to do research and engage in professional activity, will be allotted an additional 75 copies per semester.

In all cases, copies that exceed the limit will cost the instructor $.05 per page. The same charge obtains for personal copies.

We recognize that these numbers will not suffice for extraordinary cases (as when one turns in a book manuscript). Please email petitions for exceptions to Melissa Perkins, who will forward them to the Chair for decision.

Printing

Gtas and ptls will be allotted 75 pages of printing per semester.

Faculty will be allotted 1 toner cartridge per year (2 ink jets, if you have an ink jet printer).

Programs

Staff for each program will reduce copying and printing wherever possible. Each program will set a goal for the semester.

Personnel Materials

There will be a separate code for the copying of materials for merit, promotion, and tenure files.

Guidelines & Suggestions

• Consider handing out an abbreviated syllabus and referring students to detailed information on Blackboard. 

• Use a smaller font and margins when appropriate.
• Use two-sided paper whenever possible (this does not save on the number of copies, but it does save on paper).
• Use BlackBoard as much as possible: for additional syllabus information, announcements, readings, etc.
• Use pdfs rather than copies. Work-study students will continue to create pdfs in 315. For those who would like to learn how to create pdfs themselves, we will be scheduling sessions on learning how to create pdfs; there is also training available at the Delphi Center.
• If you are teaching in a “smart” classroom, consider putting quiz questions, etc. onscreen, instead of handing out copies.
• Remember to logout of copiers & printers, so that your account is not charged for other people’s copies.
• The Department does not support printing or copying by students for classes. This means that, for example, your students should be making their own copies for workshops and that graduate students may not use Department machines or materials to print or copy for classes they are taking.
• Think twice before printing emails, announcements, etc.