Detailed Instructions

To access the Student Engagement Record, log in to ULink and click on the Student Services tab located at the top left of the screen.

Scroll down to the Personal Information section located in the middle of the screen.

Click on Engagement Report and the screen below will appear.

the log in screen of ulink.

 

Across the top of the page will be tabs for the various categories.  Select a tab to go to any category. Some information will be automatically added to your engagement record from the university’s student record system.

The information on this screen is basic information about you.  Any corrections to this screen should be reported to the Registrar’s Office (hyperlink).

To begin to enter your activities click on one of the tabs that fits the activity you want to record.  If you are returning and have previously entered activities, you can view and edit those activities in each category. You can add a new activity by clicking on the plus symbol.

Adding and Editing Activities

The directions outlined below apply to all categories of the Student Engagement Record.

Activity

  • Many activities have been preloaded and you just need to select the activity.
  • Click on the magnifying glass icon and a popup window will appear.
  • Click on Look Up and a list of activities will be displayed.
  • Select the activity and you will be returned to entry screen.

 

the look up extracurricular activity pop up screen.


Start Date

  • The start date refers to when you began the activity
  • This is automatically set as the date you are entering the information
  • For some activities, the start date may be changed to an earlier date (ex. employment)


End Date

  • End date refers to when the activity was or will be concluded. 
  • For ongoing activities the end date will automatically be set as the last day of the academic year (ex. 4/30/2013). Ongoing activities may include participation in student and community organizations.
  • For one time events the end date will automatically be set as the date you are entering the information. One-time events may include participation in SOUL, MLK Day of Service, and other community service events.


Activity Type

  • Click the drop-down list
  • Select the term that best describes your activity

activity type pop up options

Time Involvement

  • Time involvement refers to the average amount of time you spend on an activity
  • Select the time unit by clicking on the drop-down list and choosing the unit of time that is the best match. 
  • For example an activity you do once a month you might select hrs/month and for a weekly activity you might use hrs/week.

Time involvement pop up

Comments

  • The comment box allows you to make remarks about the activity. 


Click Save

 

Include on Engagement Record

  • If you would like to include the activity on your printed report, check the Include on Engagement Record box in the top left corner. 
  • If you would like to record the activity but don’t want it on your printed report, uncheck this box.

 

To add another activity in to any category click the plus sign icon at the top right corner.

 

Category specific directions

Employment

Employer

  • Enter the name of your employer, please do not use abbreviations

On Campus Flag

  • If the employer was a UofL office/department check this box. 

 

optional employment report pop up

 

Honors and Awards

Action Reason

  • This is the name of the honor or award you received
  • Click on the magnifying glass icon and a popup window will appear. 
  • Click on Look Up and a list of honors and awards will be displayed. 
  • Select the award and you will be returned to entry screen.


Term Received

  • This refers to the semester which you received the honor or award for (ex. Spring 2012)


Organization

Enter the name of the organization received the award from


Date Received

  • This refers to the day which you received the award.
  • For example, you received the Best New Member award on April 7, 2012 for your work during the Fall 2011 semester.

Optional honors and awards pop up

Student Involvement

Student Activities Center Suite W310

University of Louisville

Louisville, Kentucky 40292

Office Hours

M-F 8:00am to 5:00 pm

Phone

tel (502) 852-6691