Student Teaching Application

Candidates pursuing initial teacher certification in Kentucky are required by state regulation to student teach in a P-12 classroom. Educator Preparation Providers (EPP), including the UofL CEHD, are required to establish and follow a formal application procedure for each teacher candidate’s admission to student teaching. All CEHD student teaching placements are arranged through the Office of Educator Development and Clinical Practice (OEDCP). University students should not contact the district, school, or other education personnel for student teaching placements.

APPLICATION PROCESS

Applying to student teach is a multi-step process that ensures UofL teacher candidates meet state, school district, and university requirements prior to entering the P-12 classroom as a student teacher. Upon notification, and at the appropriate time, teacher candidates on track to student teach in the next scheduled fall or spring semester submit requirements for student teaching. These requirements are posted in Foliotek.

In submitting documentation, teacher candidates must adhere to the Professional Code of Ethics for Kentucky School Personnel and "shall not knowingly falsify or misrepresent records of facts relating to the educator's own qualifications . . . ." Any candidate found to have falsified information or forged required signatures will not be eligible to student teach and will be cited for academic dishonesty in compliance with University Policy.

All electronic documents submitted in Foliotek must be readable. Digital images that are out-of-focus, distorted, taken from a distance, or have illegible signatures will be returned to the candidate for resubmission, which may delay the student teaching start date. Unless specifically requested by OEDCP staff, candidates SHOULD NOT SEND MATERIALS VIA EMAIL. The OEDCP asks teacher candidates to use Camscanner or a similar, free application to combine multiple digital files into one or two scrollable pdf files for submission.

ACCESSING FOLIOTEK

Teacher candidates access the Student Teaching Application in Foliotek by first logging in to Blackboard and selecting a course in which they are currently enrolled. Course instructors create a single sign-on link in each course hosted in Blackboard, which serves as a portal to Foliotek. See information on Navigating the Student Teaching Application in Foliotek OR See more information on Foliotek.

REQUIREMENTS*

  1. Submit the Student Teaching Placement Form
  2. Submit the Sharing of Student Information Permission Form
  3. Read the Student Teaching Handbook and submit Verification Form
  4. Submit Medical Examination and TB Risk Assessment Documentation
  5. Initiate a Criminal Records Background Check
  6. Submit Documentation of Fieldwork (required minimum 200 hours)
  7. Attend mandatory Student Teaching Orientation(s)

*Items listed above reflect prerequisites for student teaching as of September 2020. Requirements and procedures for entrance to student teaching are subject to change. Teacher candidates who will student teach in the forthcoming fall or spring semester should refer to instructions posted in the Foliotek Student Teaching Application portfolio and heed all communications from the OEDCP.

  1. Student Teaching Placement Form

    The Student Teaching Placement Form collects information necessary to the OEDCP’s coordination of optimal placements for student teachers. Estimated completion time for the form is 10-15 minutes.

    Instructions: Use the link above to access the form. An email with this link will also be sent directly to teacher candidates scheduled to student teach in the forthcoming fall or spring semester. Respond to all questions on the form and click "Submit" upon completion.

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  2. Sharing of Student Information Permission Form

    The Sharing of Student Teacher Contact Information Permission Form informs the OEDCP of your choice to allow or deny permission to share your contact information with school districts that wish to recruit you for hire. By default, failure to submit the form by the deadline posted in Foliotek will indicate that you do not want your information shared with school districts.

    Instructions: Upload an electronic copy of the completed, signed, and dated form to the Foliotek assignment. If you submit the form with an electronic, typed signature, it will be considered the legal equivalent of your manual, cursive signature.

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  3. Student Teaching Handbook

    Read the Student Teaching Handbook in its entirety. Then, complete the Student Teaching Handbook Verification Form to confirm that you have read the handbook. You must check or initial each item listed on the form before submitting.

    Instructions: Upload an electronic copy of the completed, signed, and dated form to the Foliotek assignment. If you submit the form with an electronic, typed signature, it will be considered the legal equivalent of your manual, cursive signature.

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  4. Submit Medical Examination and TB Risk Assessment Documentation

    Kentucky state regulations no longer require student teachers to undergo a medical examination and tuberculosis (TB) risk assessment test, but Jefferson County Public Schools (JCPS) and other school districts uphold the requirement. Therefore, incoming CEHD student teachers will submit documentation that they have undergone a medical exam and TB test.

    Instructions:

    1. Schedule a medical exam and tuberculosis (TB) screening with a health professional.
    2. Print the University of Louisville Medical Examination for Admittance into Student Teaching [PDF] form.
    3. Complete Section 1 of the form yourself (YOU are the "UofL teacher-candidate")
    4. Take the form with you to your medical exam/TB screening appointments
    5. Section 2 of the form is to be completed AND SIGNED by the healthcare professional who conducts the medical exam
    6. Section 3 of the form is to be completed AND SIGNED by the healthcare professional who conducts the TB test (this may be a different provider).
    7. Return to the TB test facility to have your test results read. Your provider will give you a timeframe for return and test reading. The provider must provide:
      1. Type of TB test administered
      2. Test results
      3. Date test was administered
      4. Date test was read
      5. Signature with professional credentials
    8. When completion of medical exam and TB test with test results have been documented on the form, upload the assignment in Foliotek.

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  5. Initiate a Criminal Records Background Check

    Individual school districts’ boards of education or central offices administer criminal records background checks for incoming student teachers. The fee for the service is about $35-$40 depending on the district. Criminal records background checks cannot be initiated until district placements are confirmed. The form serves as proof of initiation of a criminal records background check. It does not reveal the results of the check to the OEDCP.

    After student teaching placement is confirmed, download and print the Criminal Records Check Verification Form [PDF] and take it to the office of the school district in which you will student teach. District personnel will fingerprint you and launch a background check. Be sure to have the form signed and dated by the district administrator before you leave the site. Note that if you are placed in more than one school district, you may need to undergo a background check for each. Jefferson County Public Schools does not accept background checks conducted by other districts, but other districts may accept JCPS background checks. Teacher candidates should verify the criminal records background check requirements for each school district.

    Instructions: Upload an electronic copy of the completed, signed, and dated form to the Foliotek assignment. Signatures must be original and legible.

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  6. Documentation of Fieldwork

    Kentucky State Regulation 16 KAR 5:040 stipulates that all candidates enrolled in student teaching after September 1, 2013 complete a minimum of 200 hours in diverse and focused field experiences prior to student teaching. The OEDCP ensures compliance with the regulation by requiring teacher-candidates to submit electronic copies of the following documentation:

    1. The Field Log Checklist and Calculator is a mechanism for teacher candidates to tally field hours and ensure completion of diverse and focused experiences across defined activities.
    2. The Record of Field Experiences is the teacher candidate’s field experience history as recorded on field logs from coursework prior to the student teaching semester.
    3. The KFETS Detailed Summary is a report of an individual teacher candidate’s field experience history as self-reported in the Kentucky Field Experience Tracking System (KFETS). Log in to EPSB for access to KFETS

    Instructions: Upload three documents as separate attachments to the Foliotek assignment.

    1. File A: Upload your completed Field Log Checklist and Calculator. Before uploading, make sure that your total number of hours show a minimum of 200 and that all field experience and placement types are indicated in the checkboxes. By checking the boxes next to experience and placement type, you are attesting that this information is also written on your field logs.

      EXAMPLE of completed Field Log Checklist and Calculator:

      screenshot of calculator

    2. File B: Combine digital images of your Record of Field Experiences field logs into one document using a free app such as Camscanner. Make sure your logs are complete. Then, upload your field logs to the Foliotek assignment. Digital images that are out-of-focus, distorted, taken from a distance, or have illegible signatures will be returned to you for resubmission.

    3. File C: Upload an electronic screenshot/snip of your KFETS Detailed Summary as seen in KFETS. Be sure that the image includes:

      • your name
      • all academic years in which time was recorded
      • at least 200 hours of field experiences
      • field time across activities categories B-G

      EXAMPLE of screen capture of KFETS Detailed Summary:

      screenshot kfets

      Note:Student name above removed for illustration only; the teacher candidate’s submission must include name as shown on KFETS screen.

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  7. Attend Mandatory Student Teaching Orientation(s)

    You are required to attend a student teaching orientation that us usually held at end of fall and spring semesters. Attendance will be taken by the OEDCP. A second orientation will be scheduled with your cooperating teacher(s) and university supervisor(s). Individual programs schedule these sessions. You will be notified of dates and times.

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