SGA Constitution

Approved by the Student Senate - September 21, 1976
Ratified by the Student Councils - July, 1977
As amended effective April 18, 2009
As amended effective May 1, 2010
Effective as of January 1st, 2012

PREAMBLE

We, the members of the student body of the University of Louisville, recognizing the need for a representative, functional, and democratic form of student government at the University wide level, do hereby establish this Student Government Association as the student governing body of this institution. Our aims are:

  • to provide an effective organization for the administration of student affairs;
  • to promote and protect student rights and responsibilities;
  • to create a stronger bond among students and among all student organizations;
  • to provide official channels through which student opinions may be expressed;
  • to promote full cooperation among students, administration, faculty, and staff;
  • to improve student physical, social, and cultural welfare;
  • to safeguard the academic and individual freedoms of the students of the University of Louisville;
  • to improve the status of students in the University community; and
  • to promote diversity and fairness on campus and in the Student Government Association.

Realizing that a student organization founded on these principles is a cornerstone in the building of a better University community, we do hereby endeavor to administer policies and activities that best fulfill the needs and interests of the University Student Populace.

ARTICLE I

NAME OF THE ORGANIZATION

The name of the organization shall be the Student Government Association (herein, SGA) of the University of Louisville.

ARTICLE II

MEMBERSHIP AND PRIVILEGES

SECTION 2.1 MEMBERSHIP

2.1.1. All part time and full time registered students of the University of Louisville, Louisville, Kentucky, are members of the SGA.

2.1.2. Membership in the SGA shall be open to all students regardless of race, color, creed, gender, religion, age, nationality, political affiliation, sexual/affectional orientation, military status, and physical, mental, or emotional disability.

SECTION 2.2 VOTING PRIVILEGES

All members regardless of registration status are entitled to vote in a university wide SGA election under procedures established by the Student Senate.

SECTION 2.3 POSITIONS

All members are eligible to seek a position in the SGA under the procedures and requirements set forth in other sections of this Constitution.

SECTION 2.4 PETITIONING

All members have the right to petition the SGA or any agency thereof for a redress of grievances.

SECTION 2.5 MEETINGS AND FORUMS

2.5.1. All members shall have the right to address the Student Senate at regularly scheduled Senate meetings held in accordance with Section 5.10.1 of the SGA Constitution.

2.5.2. A special meeting of the SGA may be called by the President of the SGA, the Executive Board, a petition signed by the majority of the Student Senate presented to the President or the Executive Board, or a signed petition of one percent (1%) of the student body.

2.5.3. A special meeting may be called for the purposes of a removal proceeding by the chair of the Development Board after a finding that probable cause exists to impeach an Executive Cabinet Officer, a Student Senator, or a Justice of the Supreme Court.

2.5.4 Student forums shall serve as an opportunity for the discussion of student interests. At such meetings, the membership shall have the power to make general recommendations to the Student Senate.

2.5.5. The Student Senate, Executive Officers and Justices of the Supreme Court must be informed of special meetings at least forty eight (48) hours prior to the meeting date.

ARTICLE III

ORGANIZATIONAL STRUCTURE

SECTION 3.1 COMPOSITION

The SGA shall be comprised of the Executive, Legislative, and Judicial Branches.

SECTION 3.2 GOVERNANCE

The Constitution shall be the supreme law of the SGA and all policies, pronouncements, rulings, and enactments of the Association shall be subordinate to it, subject to the U.S. Constitution, the Kentucky State Constitution, federal, state, and local laws. The Supreme Court shall be the final interpreter of the SGA Constitution.

ARTICLE IV

ADMINISTRATIVE OFFICERS

SECTION 4.1 AUTHORITY

4.1.1 Administrative powers granted herein shall be vested in the officers of the SGA: the President, the Executive Vice President, the Academic Vice President, and the Services Vice President.

4.1.2 The President and the Vice Presidents shall constitute the Executive Cabinet. The Executive Cabinet may take emergency action if it can show cause that neither the Senate nor the Executive Board can be called into session. However, unanimous agreement of the Executive Cabinet on the action shall be necessary, and such action shall be effectively made void at the next Senate meeting if the Senate fails to ratify the action by a majority vote. The members of the Senate shall be notified through electronic mail as soon as possible when the Executive Cabinet has acted in an emergency capacity.

4.1.3 Emergency action shall be defined as any exercise of power that would otherwise fall under the purview of the Student Senate.

4.1.4 The Executive Cabinet has the powers to develop the Attendance and Remuneration Policies for the Executive Staff, subject to approval from the SGA Senate.

SECTION 4.2 HIERARCHY

4.2.1. The hierarchy of the Executive Branch shall be as follows:

  1. the President
  2. the Executive Vice President
  3. the Academic Vice President
  4. the Services Vice President

 

SECTION 4.3 THE PRESIDENT

The President shall have the following duties:

4.3.1 administer the policies, procedures, and programs of the SGA as established by the Student Senate.

4.3.2 responsible for soliciting the opinions, concerns, and needs of the student body.

4.3.3 serve as a liaison to the University Administration to represent concerns in the decision making processes of the University.

4.3.4 if legally qualified, serve as a trustee of the University of Louisville. If he or she is not legally qualified, a replacement shall be elected by the student body.

4.3.5 responsible for representing University of Louisville student interests to governmental institutions.

4.3.6 coordinate preparation of a budgetary proposal for consideration by the Student Senate in accordance with this Constitution and with the guidelines, regulations, rules, and procedures established by the Student Senate and by the University Administration.

4.3.7 appoint students to University wide committees whose nomination shall be approved by a majority vote of the Student Senate.

4.3.8 serve as a non-voting ex-officio member of the Student Senate.

4.3.9 make reports to the Student Senate.

4.3.10 require written reports from other officers of the SGA as the President deems necessary.

4.3.11 call meetings of the SGA and special meetings of the Student Senate and of the SGA Boards.

4.3.12 recommend to the Student Senate creation or abolishment of Executive staff members and other non-elected administrative positions in the SGA as specified in Section 4.13 of the SGA Constitution; appoint persons to such positions only with the advice and approval of the Student Senate.

4.3.13 shall submit a list to the Student Senate at the SGA retreat of all SGA appointees to University wide committees for the Senate’s approval.

4.3.14 shall serve on the President’s Executive Cabinet as long as student representation is requested.

SECTION 4.4 THE EXECUTIVE VICE PRESIDENT

The Executive Vice President shall have the following duties:

4.4.1 administer the internal operations and policies of the SGA, including but not limited to emphasis on the budget and financial policies, member retention, recruitment programs, and procedures of the Student Senate as determined by that body.

4.4.2 serve as the President of the Student Senate, but exercising voting privileges only in the event of a tie.

4.4.3 prepare a schedule of all regular Student Senate meetings as determined by the Student Senate.

4.4.4 work with the SGA Budget Director to oversee the expenditures and finances of the SGA.

4.4.5 collaborate with the Senate Speaker and Senate Historian in both recording, drafting the agenda, and providing minutes and an attendance roster of all regular and special Senate meetings.

4.4.6 make reports to the Student Senate.

4.4.7 compile and maintain a permanent binder containing the records of the Executive Branch, including but not limited to all previously issued Executive Orders and other documents that one of the Executive Officers deems important to the work of the Executive Branch, to be passed on to each successive administration.

4.4.8 compile and maintain permanent records of the Student Councils and SGA Boards for public inspection. Such records should include but not be limited to the Student Council Constitutions and By-Laws.

4.4.9 assume the duties of the SGA President in his or her temporary absence or vacancy, as specified in Section 4.10 of the SGA Constitution.

4.4.10 serve as chairperson and non-voting ex-officio member of the Executive Board and call meetings thereof.

4.4.11 arrange a workshop to be given no later than five (5) months after his or her installation into office, which will heighten the awareness and sensitivity of all Student Senators to all cultures represented in the University of Louisville.

4.4.12 prepare and facilitate a leadership development class or workshop to improve student leadership on campus and in the surrounding community.

4.4.13 prepare, in conjunction with the Senate Officers, a Senators’ Retreat in the beginning of the Fall semester.

4.4.14 shall serve on the University wide Budget Advisory Committee as long as student representation is requested.

4.4.15 Encourage, help and educate Student Senate about how to write resolutions, make motions and follow parliamentary procedure.

SECTION 4.5 THE ACADEMIC VICE PRESIDENT

The Academic Vice President shall have the following duties:

4.5.1 administer the academic policies and programs of the SGA as established by the Student Senate.

4.5.2 serve as the student representative to the Faculty Senate, and appoint an alternate who will be subject to approval by a majority of the Student Senate.

4.5.3 appoint students to University committees concerned with academic matters, subject to Senate approval.

4.5.4 serve as Chairperson of the Academic Policy Board.

4.5.5 serve as a non-voting ex-officio member of the Student Senate.

4.5.6 make reports to the Student Senate.

4.5.7 assume the duties of the SGA President in the temporary absence or vacancy of the President and Executive Vice President, as specified in Section 4.10 of the SGA Constitution.

4.5.8 shall serve on the University wide Policy Advisory Committee as long as student representation is requested.

4.5.9 administer student recognition awards.

SECTION 4.6 THE SERVICES VICE PRESIDENT

The Services Vice President shall have the following duties:

4.6.1 administer the services, service policies, and programs of the SGA as established by the Student Senate.

4.6.2 serve as the student representative to the Staff Senate, and appoint an alternate who will be subject to approval by a majority of the Student Senate.

4.6.3 appoint students to University committees concerned with services, subject to Senate approval.

4.6.4 serve as a liaison representing student concerns to University administrators concerned with services.

4.6.5 serve as a non-voting ex-officio member of the Student Senate.

4.6.6 make reports to the Student Senate.

4.6.7 assume the duties of the SGA President in the temporary absence or vacancy of the President, Executive Vice President, and Academic Vice President, as specified in Section 4.10 of the SGA Constitution.

4.6.8 shall serve on the University wide Planning Advisory Committee as long as student representation is requested.

SECTION 4.7 ELECTION OF EXECUTIVE CABINET POSITIONS

4.7.1. The SGA President and Vice Presidents shall be elected by a plurality vote of at least forty percent (40%) for the respective office in the Spring General Election of the SGA on a day or days set by the Student Senate. If a candidate fails to receive the sufficient percentage of votes, there shall be a run off election in a time, date and manner set by the Supreme Court for that office between the two candidates receiving the most votes.

4.7.2. Each candidate for SGA President or Vice President must:

  1. comply with election rules and procedures.
  2. be at least a full time student (with all hours being taken for academic credit) and in satisfactory academic standing at the University of Louisville. These requirements are to be in accordance with the regulations of the candidate’s academic unit as determined by the Office of the Registrar. Classes being taken as “audit” and classes from which the candidate has withdrawn will not count toward a full time status.
  3. have completed at least one semester at the University of Louisville.

4.7.3. The Supreme Court, as established by the Constitution and By-Laws of the SGA, shall be responsible for conducting SGA elections.

4.7.4. Any student who has not complied with any election sanction of the Supreme Court shall be ineligible to run for or hold office in the SGA.

4.7.5. Eligible students shall be allowed to run for only one (1) office in the SGA during any single election period.

SECTION 4.8 TERM OF OFFICE

4.8.1. The President Elect and Vice Presidents Elect shall be installed at the SGA Spring Banquet or, if one does not occur, at the final Senate Meeting of the academic year. Each incoming officer shall be installed by the Chief Justice of SGA. The time from installation until the main May graduation ceremony shall be used as a transition period between outgoing and incoming officers and staff. The President shall continue to serve on the Board of Trustees during this time.

4.8.2 (a) Upon installation, Officers elect shall have powers to nominate staff positions, to create an agenda and goals for the upcoming year, to install new Senators, and to chair organizational meetings of boards and committees for the upcoming year.

(b) Council Presidents elect shall have the power to meet as the Executive Board elect to make recommendations for committee appointments to be forwarded to the Senate elect.

(c)The outgoing officers shall retain all powers until the end of the main May graduation ceremony at which point the new officers and staff shall have full powers.

SECTION 4.9 REQUIREMENTS TO MAINTAIN OFFICE

4.9.1. Each Executive Cabinet member must satisfy the following requirements during their term of office:

(a)maintain satisfactory academic standing as determined by the Registrar’s Office of the University of Louisville; and (b) be a full time student (with all hours being taken for academic credit).Classes being taken as “audit” and classes from which the candidate has withdrawn will not count towards full time status.

SECTION 4.10 VACANCIES

4.10.1. In the temporary absence of the SGA President, the order of temporary succession to the Presidency shall be as follows:

  1. the Executive Vice President,
  2. the Academic Vice President,
  3. the Services Vice President,
  4. the Senate Speaker.

4.10.2. In the event of a temporary absence of the SGA President, where the Executive Vice President, the Academic Vice President, the Services Vice President, and the Speaker of the Senate are unable to fulfill the duties of the SGA President, the Student Senate shall elect a Student Senator to temporarily fill the position by a majority of votes.

4.10.3. If the office of President becomes vacant, a special election shall be held in accordance with KRS 164.821(2). A vacancy shall occur when an officer resigns from or is permanently removed from office.

The election shall be conducted via the following guidelines:

  1. The Supreme Court shall be responsible for writing election rules and overseeing this election
  2. Any student meeting the eligibility requirements to hold the office of President of SGA shall be entitled to run.
  3. Voting shall be open to all students for a period of at least seventy two (72) hours.
  4. This election shall be organized, publicized, held, and completed, with the resolution of all pending court cases under election rules pertaining to this election, within fourteen (14) days of the office of President becoming vacant. Days that fall in between terms or days that school is not in session due to natural or man-made disaster do not count against this limit.

4.10.4. A vacancy in a vice presidency shall be filled by a qualified student, as delineated in Section 4.7.2 of the SGA Constitution. Nominations shall be taken for the vacant vice presidency for a period of at least two (2) weeks after advertising the position University wide. After a period of at least two (2) weeks, the Student Senate shall elect a new Vice President after providing all candidates the opportunity to address the Senate. The candidate with at least a majority of the votes shall become the new Vice President. In the event that no candidate receives a majority, the candidate or candidates who receives the fewest number of votes shall be removed from the ballot and another round of voting shall commence on the remaining candidates. This process shall be repeated until one candidate receives a majority. The meeting to elect the Vice President shall be presided over by the Supreme Court Chief Justice or an associate justice selected by the Supreme Court.

4.10.5. In order to resign, any officer shall submit a notarized letter of resignation to the SGA President, the Student Affairs office the Student Senate.

SECTION 4.11 REMOVAL OF EXECUTIVE CABINET OFFICERS

4.11.1. The President, Executive Vice President, Academic Vice President, or Services Vice President, may be removed from office due to failure to carry out the required duties of the office and for failure to satisfy the requirements to hold office as delineated in this Constitution or for acting against the best interest of the student populace.

4.11.2. Any member of the SGA may submit a letter stating grounds necessitating removal to the chair of the Development Board. Upon receiving the letter, the chair of the Development Board must convene the Development Board within two (2) weeks to hold a hearing to determine whether probable cause exists to remove the Executive Cabinet Officer. The accused Officer shall be notified at least 72 hours in advance of the Development Board meeting. If the Officer can not attend the meeting can he or she may submit a written testimony to the board. At the probable cause hearing, the Development Board shall hear testimony from witnesses, including but not limited to the member of the SGA that submitted the letter to the Development Board and from the Executive Cabinet Officer accused of malfeasance.

4.11.3 If probable cause is not found to exist by the Development Board, then a petition requesting removal signed by ⅓ of the Student Senate may be submitted to the Senate Speaker. It shall be the duty of the Speaker to notify the Executive Cabinet Officer accused of malfeasance and the Development Board Chair upon receipt of the aforementioned petition.

4.11.4. Upon a finding that probable cause exists or the receipt of a petition signed by one third (1/3) of the Student Senate by the Speaker, the chair of the Development Board will notify the Student Senate through electronic communication within twenty four (24) hours from the adjournment of the probable cause hearing that grounds exist to remove the Executive Cabinet Officer.

4.11.5. Upon notification of removal, the Senate Speaker or chair of the Development Board shall call a special meeting of the Senate to determine whether removal of the Executive Cabinet Officer is warranted.

4.11.6. Removal proceedings shall be conducted in the following manner:

  1. a minimum of two thirds of the Senate body shall constitute quorum for the removal proceedings.
  2. the vote on removal shall be held no sooner than one (1) week and no later than two (2) weeks after. A two thirds majority of the members of the Senate shall be required to remove an executive cabinet officer.
  3. during the removal proceeding, no Executive Cabinet Officer shall preside over the proceeding. No Executive Cabinet Officer shall be allowed to vote or have the power to make motions. Any Executive Cabinet Officer may have floor privileges and be allowed to remain present during the proceedings.
  4. during the removal proceeding, the Supreme Court Chief Justice or an associate justice selected by the Supreme Court shall chair the meeting, prepare the agenda, set guidelines for the meeting and maintain order under Robert’s Rules of Order Newly Revised.
  5. the removal proceeding shall be conducted in a fair and impartial manner providing each party with the opportunity to speak before the Senate and call necessary witnesses according to the procedures prescribed by Robert’s Rules of Order Newly Revised.

SECTION 4.12 REMUNERATION OF ADMINISTRATIVE OFFICERS

4.12.1. Those granted administrative powers in Section 4.1.1 of the SGA Constitution shall be restricted in the amount of tuition remission to that amount which would be allocated undergraduate in state.

4.12.2. The amount of tuition remission, wages, compensation, reward, or consideration for duties performed by administrative officers shall be allocated in the SGA budget. If the budget has not been approved at the time of the filing deadline for the election of administrative officers, the amount allocated for compensation shall not increase or decrease in an amount greater than ten percent (10%) of the amount allocated to the position in the previous year absent an unforeseen decrease in the SGA budget.

4.12.3. Should an Executive Officer resign or be removed their compensation shall be pro-rated based on the amount of time served.

SECTION 4.13 NON-CABINET POSITIONS

4.13.1. The Student Senate shall have power to create or to abolish Executive staff members, and other University-wide non-elected administrative and cabinet positions in the SGA, according to the needs of the SGA or Student Senate. The SGA President shall appoint persons to such positions only with the advice and approval of the Student Senate.

4.13.2. Non-elected cabinet positions shall be created to address and administer specific areas of SGA concern.

4.13.3 Every student appointed or selected for positions under this section must be at least a half (1/2) time student (with all hours being taken for academic credit) and in satisfactory academic standing at the University of Louisville. These requirements are to be in accordance with the regulations of the candidate’s academic unit as determined by the Office of the Registrar. Classes being taken as “audit” and classes from which the candidate has withdrawn will not count toward a half time status.

4.13.4. The amount of tuition remission, wages, compensation, reward, or consideration for duties performed by non-elected administrative officers in the SGA shall be allocated in the SGA budget. The maximum yearly pay by position shall be approved by the Student Senate at the SGA retreat. If the budget has not been approved at the time of appointment of the non-elected administrative officers in the SGA, the amount allocated for compensation shall not increase or decrease in an amount greater than ten percent (10%) of the amount allocated to the position in the previous year absent an unforeseen decrease in the SGA budget.

SECTION 4.14 EXECUTIVE ORDERS

4.14.1 An Executive Order shall be defined as a physical document, ratified and signed by all of the Executive Cabinet Officers, that takes action otherwise reserved for the Student Senate or one of its sub-committees without prior Senate approval.

4.14.2 An Executive Order may be passed and acted upon provided all of the following conditions have been met:

  1. There is an important matter that requires quick action before SGA;
  2. A Senate Meeting is not scheduled within one (1) month of the current date;
  3. An attempt has been made by the Senate Speaker to call an emergency meeting of the Student Senate, but a quorum could not be mustered;
  4. The Executive Board does not have a meeting scheduled within one (1) month of the current date;
  5. An attempt has been made by the Executive Vice President to call an emergency meeting of the Executive Board, but a quorum could not be mustered;
  6. Any Executive Order authorizing the expenditure of money that would otherwise be allocated by the Senate or a Council must also be approved by the Chairman of the Appropriations Committee, or his or her designee;
  7. Any Executive Order affecting Recognized Student Organizations must also be approved by the Chairman of the Student Organizations Board, or his or her designee.

4.14.3 An Executive Order shall remain in effect until the next Senate meeting, at which point a majority vote shall be necessary to confirm it. After confirmation by the Senate, the Executive Order is treated as a passed resolution.

4.14.4 In the event that the Executive Order is not confirmed by the Senate, it is no longer binding. The Executive Officers must then endeavor to reverse all actions taken and decisions rendered under the auspices of that Executive Order.

ARTICLE V THE STUDENT SENATE

SECTION 5.1 LEGISLATIVE POWERS

All legislative powers granted herein shall be vested in the Student Senate.

SECTION 5.2 VOTING MEMBERS

The voting membership of the Student Senate shall be the following:

5.2.1. The Executive Vice President of the SGA, voting only to break ties.

5.2.2. One President, as outlined in Section 5.5.2 of the SGA Constitution, from each of the recognized school Student Councils of the University.

5.2.3. One Vice President, as outlined in Section 5.5.2 of the SGA Constitution, from each of the recognized school Student Councils of the University.

5.2.4. Representatives elected from the academic units of the University as specified in Section 5.6 of the SGA Constitution.

SECTION 5.3 EX-OFFICIO VOTING MEMBERSHIP

The number of voting ex-officio members of the Student Senate from the Faculty and Staff Senates shall be specified in The Redbook.

SECTION 5.4 EX-OFFICIO NON-VOTING MEMBERSHIP

The following shall be non-voting ex-officio members of the Student Senate:

5.4.1. the President, Academic Vice President, and Services Vice President of the SGA,

5.4.2. a designee, a s chosen by the SGA President, from the Executive Staff of the SGA,

5.4.3. the advisor of SGA or his or her designee,

5.4.4 the Chief Justice of the Supreme Court, or his or her designee from the Court

5.4.5. the number of non-voting ex-officio members of the Student Senate from the Faculty and Staff Senates as specified in The Redbook,

5.4.6. the executive members of the Student Activities Board, provided they do not already hold an elected position in the Student Senate,

5.4.7. and other persons so designated by the presiding officer of the Student Senate.

SECTION 5.5 ACADEMIC UNIT REPRESENTATION

5.5.1. Each Academic Unit given the power to recommend the granting of degrees by the Board of Trustees of the University in accordance to The Redbook Section

3.1.1 shall have the power to have a Council and to have representation in the Student Senate. Each Academic Unit may have only one (1), single, recognized council whether it is serving undergraduate, graduate students, professional students, or a combination of students.

5.5.2. All councils with representation in the Student Senate shall have a minimum of two (2) senators, the President and Vice President of the Council.

5.5.3. Each academic unit will gain one voting Senate seat for each seven hundred fifty (750) full time equivalent (F.T.E) students enrolled in their Academic Unit.

5.5.4. The F.T.E number per unit shall be determined from the registration totals provided by the Registrar’s Office of the University from the fall semester immediately preceding the date of elections.

SECTION 5.6 ELECTION OF ACADEMIC UNIT REPRESENTATIVES

5.6.1. Academic Unit Representatives shall be elected by the students of the academic unit they represent in accordance with the constitutions of the individual councils. Each candidate for academic unit representative must:

  1. comply with election rules and procedures.
  2. be at least a half time student (with all hours being taken for academic credit) and in satisfactory academic standing at the University of Louisville. These requirements are to be in accordance with the regulations of the candidate’s academic unit as determined by the Office of the Registrar. Classes being taken as “audit” and classes from which the candidate has withdrawn will not count toward a half time status

5.6.2. The Student Senate may authorize sophomores who are majoring in programs administered by academic units limited to juniors and seniors who anticipate being admitted to such academic units by the next following regular semester to become candidates for academic unit representative under such conditions and regulations as may be established by the Senate.

5.6.3. The Student Senate may authorize students who have applied to transfer academic units before the filing deadline to run for office to become candidates in the applied for academic unit representation under such conditions and regulations as may be established by the Senate.

5.6.4. No student shall be eligible to be a candidate for election in more than one academic unit.

5.6.5. Student Senators shall be installed by the Chief Justice of the SGA Supreme Court immediately following the installation of SGA Cabinet Officers as in Section 4.8.2 of the SGA Constitution.

  1. Upon installation, the Senators-Elect shall have powers to approve staff positions and committee recommendations and to elect committee chairs for the upcoming year.
  2. The outgoing Senate shall retain all powers until the end of the main May graduation ceremony at which point the new Senators shall have full powers and all committees shall be seated.

SECTION 5.7 DUTIES OF STUDENT SENATORS

A Student Senator shall:

5.7.1. attend all regular and special meetings of the Student Senate. A Senator may send a proxy and submit an excuse of absence in accordance with Section 5.10.5 of the SGA Constitution. The names of all proxies shall be submitted to the Speaker of the Senate and the Executive Vice President prior to the beginning of the meeting.

5.7.2. attend all regular and special meetings of the Student Council of their respective Academic Unit and adhere to that Student Council’s guidelines regarding attendance at those meetings.

5.7.3. serve on at least one (1) SGA Board or committee.

5.7.4. serve if appointed, on a University Committee. If a member of the University-wide committee, submit periodic written reports of transpired business to the Executive Vice President.

5.7.5. seek views and input of their student constituents.

5.7.6. attend the workshop to heighten the awareness of and sensitivity to all cultures represented in the University of Louisville, which will be arranged by the Executive Vice President, or attend an equivalent program by the end of the fall semester.

5.7.7. submit a written report to the Executive Vice President at the last regularly scheduled Student Senate meeting of the fall and spring semesters as requested by the Executive Vice President. The report should consist of a synopsis of the Senator’s work during the semester and a reflection of their successes and failures in SGA.

SECTION 5.8 VACANCIES

5.8.1. A Senator may resign by submitting a written statement of resignation to the Executive Vice President of the SGA.

5.8.2. Vacancies occurring in the academic unit Senate seats shall be filled in accordance with procedures laid out in the constitutions of the individual councils, provided that the student elected meets the eligibility requirements of an academic unit representative. The Student Councils must fill all vacancies occur ring during the summer at the beginning of the fall semester. The vacancies left by the General SGA Election must be filled by the commencement of the fall semester. Vacancies not filled by Student Councils after two (2) regular meetings of the Student Senate (excluding summer) shall be filled through an election by the Student Senate under the same procedures required of a Student Council.

5.8.3. Vacancies occurring in the positions of Student Council Presidents and Vice Presidents shall be filled according to procedures established by the respective Student Councils.

SECTION 5.9 REMOVAL

5.9.1. Any Senator may be removed from office due to failure to carry out the required duties of the office and for failure to satisfy the requirements to hold office as delineated in this Constitution or for acting against the best interest of the student populace.

5.9.2. The Executive Vice President shall determine whether the Senator has fulfilled the duties of Office as delineated in Section 5.7 of the SGA Constitution. If the Executive Vice President decides that said member of the Student Senate has not fulfilled his or her duties, the Executive Vice President shall send a certified letter to the Senator. The Senator must show cause for maintaining his or her position in the Student Senate at the next regularly scheduled Development Board meeting.

5.9.3. The Development Board shall deliberate and decide whether the Senator in question has fulfilled the duties of Office as delineated in Section 5.7 of the SGA Constitution.

5.9.4. A request to appeal the Development Board’s decision made under Section 5.9.3 may be submitted to the Senate Speaker. The appeal shall be placed upon the agenda and discussed at the next senate meeting. A two thirds (2/3) vote of the Student Senate shall overturn the Development Board’s decision.

5.9.5. A Student Senator shall lose his or her seat if he or she fails to continue in satisfactory academic standing, as determined by the Registrar’s Office of the University of Louisville, in the academic unit that he or she represents, except that in the following cases a Student Senator may be registered in a different academic unit:

  1. a Senator elected as a sophomore to represent an academic unit limited to juniors and seniors in accordance with Section 5.6.1(b) of the SGA Constitution may be registered in a different academic unit that he or she represents, but the Student Senate may impose a time limit within which such a Senator must be admitted while his or her application for admission is pending.
  2. President or Vice President, or a Senator serving in place of a President or Vice President, of a Student Council that permits graduate students to hold such office must be registered in a program administered by the Faculty or a department (or equivalent subunit) of the undergraduate academic unit that such Senator represents, even though the program is administered through the Graduate School (or its successor) or by the academic unit alone or together with other academic units.

SECTION 5.10 MEETINGS AND PROCEDURES

5.10.1 Regular meetings of the Senate shall be held at least once every month during the fall and spring semesters. Regular meetings during the summer semester and months in which the fall and spring semesters do not fully encompass shall be left at the discretion of the Student Senate.

5.10.2 Special meetings of the Senate shall be called in accordance with Section 2.5.2 of the SGA Constitution.

5.10.3 No business shall be transacted at a special meeting of the Student Senate unless a majority of voting members are present.

5.10.4 A majority of the voting members of the Senate shall constitute a quorum.

5.10.5 If a Senator is unable to attend a particular meeting, he or she shall submit a letter of explanation to be approved by the Executive Vice President before the meeting is called to order.

5.10.6 If a Senator must leave a meeting early, a proxy cannot assume his or her voting privileges. Likewise, should a Senator properly designate a proxy, the Senator, may not resume the voting privileges once a proxy has privileges at the beginning of the meeting.

5.10.7 No person shall have more than one (1) vote on each motion on the floor.

SECTION 5.11 POWERS AND DUTIES

5.11.1 The Student Senate shall determine its rules and procedures in accordance with this Constitution.

5.11.2 The Student Senate shall have the responsibility for chartering student organizations that it deems have fulfilled the requirements for recognition established by it through the Student Organizations Board. The Student Senate may, after due consideration, and the recommendations from the Student Organizations Board, revoke the charter of an organization or place it on suspension for a period not exceeding one (1) year.

5.11.3 The Student Senate shall have the power to approve or disapprove all allocations of SGA monies. Its budgetary responsibilities shall include:

  1. to establish and determine guidelines, regulations, rules, and procedures for the administration and preparation of the budget of the SGA.
  2. to establish procedures for overseeing the SGA budgetary process.
  3. to approve all requests or recommendations concerning SGA funding before they may be sent to the University Administration.

5.11.4 The Student Senate shall only appropriate money for programs, funds, and spending categories authorized by previous Senate Legislation which sets out guidelines, regulations, rules and procedures for its expenditure. No SGA money may be spent unless authorized and appropriated for that purpose by the Student Senate.

5.11.5 The Student Senate shall recommend for approval or disapproval all allocations of monies by incidental fees paid by students.

5.11.6 The Student Senate may establish and amend the By-Laws in accordance with Article IX of the SGA Constitution.

5.11.7 The Student Senate may establish and amend the Constitution in accordance with Article VIII of the SGA Constitution.

5.11.8 The Student Senate shall have authority to reverse any action taken by administrative officer or officers of the SGA by a two thirds (2/3) vote. The Senate also shall have the power to direct an officer in the performance of his or her duties y majority vote.

5.11.9 The Student Senate shall determine it s regular meeting time.

5.11.10 The Student Senate may vote to remove an Executive Cabinet Officer in accordance with Section 4.11 of the SGA Constitution.

5.11.11 The approval of the Student Senate shall be required before any University wide SGA Officer appoints any student to any position.

5.11.12 The Student Senate shall have no power to adopt By-Laws, other legislation, or motions inconsistent with this Constitution. All such actions are null and void.

5.11.13 The Student Senate shall, in addition, have that power necessary to perform all other duties given it elsewhere in this Constitution.

SECTION 5.12 SENATE LEADERSHIP

5.12.1 The Senate Speaker, Senate Parliamentarian, and Senate Historian shall be designated “Officers of the Senate.” These individuals must be full members of the Student Senate.

5.12.2 The Senate Speaker shall be nominated by the Executive Board from the voting members of the Student Senate at least one (1) week prior to the SGA Banquet. He or she shall be confirmed by a majority vote of the senate at the SGA banquet or first official meeting of the Student Senate, whichever occurs first.

5.12.3 The Senate Speaker shall have general management responsibilities of the Student Senate and preside over meetings.

5.12.4 The Senate Speaker will draft the agenda in collaboration with the Executive Vice President and Senate Historian for both regular and special Senate meetings.

5.12.5 The Senate Speaker shall serve as an ex-officio voting member of the Executive Board. In the event that the Speaker is unable to attend a meeting, the Senate Parliamentarian or Historian may be sent a proxy.

5.12.6 The Senate Parliamentarian shall be nominated by the newly elected Senate Speaker and approved by a majority vote of the Student Senate at the SGA banquet or first official meeting of the Student Senate, whichever occurs first.

5.12.7 The Senate Parliamentarian shall preside over a Senate meeting in the event that the Senate Speaker or the Executive Vice President is unable or chooses not to preside.

5.12.8 The Senate Parliamentarian shall work to ensure that the all meetings follow parliamentary procedure, and shall offer advice regarding such to the presiding officer.

5.12.9 The Senate Speaker and Parliamentarian, or the ir designee, shall conduct at least two workshops regarding resolution writing for Senators before the SGA retreat. This workshop shall include time for participants to discuss potential resolutions for the upcoming year.

5.12.10 The Senate Speaker and Parliamentarian, or their designee, shall coordinate a parliamentary procedure workshop for Senators at the SGA retreat.

5.12.11 A Senate Historian shall be appointed by a majority vote of the Student Senate at the SGA banquet or first official meeting of the Student Senate, whichever occurs first.

5.12.12 The Senate Historian shall be responsible for compiling and maintaining a permanent binder with a copy of all resolutions brought before the Student Senate, a record of the fate of these resolutions, and a copy of all Senate meeting minutes. This binder shall be organized chronologically by meeting, with divisions for each school year.

5.12.13 Additionally, the Senate Historian shall be responsible for compiling and maintaining a permanent binder with records of the Student Councils and Senate Boards or Committees for public inspection. Such records should include but not be limited to the Student Council Constitutions and By-Laws.

5.12.14 The Senate Historian shall preside over a Senate meeting in the event that the Senate Speaker, Executive Vice President, or Senate Parliamentarian is unable or chooses not to preside.

SECTION 5.13 LEGISLATIVE STAFF

5.13.1 The Senate Speaker may appoint a student as the Senate Clerk.

5.13.2 The Senate Clerk may not otherwise be an elected or appointed member of Student Government.

5.13.3 It shall be the duty of the Senate Clerk to record the minutes of every Senate meeting, assist in the creation and maintenance of Senate documents, and assist the Senate Officers in the execution of their duties.

5.13.4 Remuneration for the Senate Clerk shall be set by the Student Senate.

5.13.5 The Senate Clerk shall refrain from offering opinions or views during Senate meetings.

5.13.6 In the absence of a Senate Clerk, the Speaker and Executive Vice President shall designate another member of Student Government to maintain the meeting minutes.

Article VI

The Supreme Court

SECTION 6.1 JUDICIAL POWERS

All judicial powers granted in this article shall be vested in the SGA Supreme Court.

SECTION 6.2 COMPOSITION

6.2.1. The court shall be composed of six (6) Associate Justices and one (1) Chief Justice.

6.2.2. There shall be no more than one (1) Associate Justice from each academic unit.

6.2.3. There must be at least one (1) justice from the Health Sciences Campus and one (1) justice from the School of Law.

SECTION 6.3 APPOINTMENT

6.3.1. The Chief Justice shall notify the SGA President and the Student Senate upon any vacancy or expected vacancies due to graduation, internships, etc. on the Supreme Court. This notification shall take place within two weeks of when the Chief Justice becomes aware that such a vacancy does or will exist.

6.3.2. The SGA President shall submit nominees to fill such a vacancy within two (2) weeks of notification from the Chief Justice.

6.3.3. In the event that the SGA President chooses not to nominate a candidate, members of the Executive Board may submit and vote upon nominees themselves.

6.3.4. Each nominee will meet with or send a written statement to the Executive Board. If the Executive Board recommends approval of the nomination, the nomination, accompanied by a copy of the candidate’s written statement, goes to the full Senate for a final confirmation vote. No nominee who is not approved by the Executive Board shall be considered in the full Senate. All nominations to the Supreme Court shall be made by a majority vote of the Student Senate.

6.3.5. Nominees to the Supreme Court shall take their seats when confirmed by the Senate.

SECTION 6.4 RESPONSIBILITIES OF THE SUPREME COURT

The Supreme Court shall:

6.4.1. draft rules for the General SGA Elections as set forth in the SGA By-Laws, subject to Senate approval as in 601.1 of the SGA By-Laws.

6.4.2. conduct an annual review of election procedures and recommend changes to the Student Senate.

6.4.3. hear any and all challenges under or regarding SGA election rules, and assess any penalties where appropriate.

6.4.4. hear and decide any properly brought cases concerning the SGA Constitution or By-Laws, as set forth under Section 6.7 of the SGA Constitution when such cases have merit. A majority of the Court may determine that a case does not possess merit.

6.4.5. hear and decide any properly brought cases concerning any Recognized Student Organization’s Constitutions or By Laws when such cases have merit.

6.4.6. serve as an arbitrator in matters involving the Executive Branch and the Student Councils, when requested.

6.4.7. organize and attend events to promote the function of the Court as a judicial body and as the purveyor of the SGA General Election.

SECTION 6.5 DUTIES AND POWERS OF THE JUSTICES

6.5.1. The Chief Justice shall preside over all Supreme Court functions, and is responsible for assigning the writing of any opinion.

6.5.2. The Associate Justices are required to attend and fully participate in all meetings and functions of the Supreme Court.

6.5.3. If an Associate Justice is unable to attend a particular meeting, he or she shall submit a letter of explanation to be approved by the Chief Justice before the meeting is called to order.

6.5.4. The justices of the Supreme Court must meet at least once in any month in which a petition is before the Court.

6.5.5. The justices of the Court may establish rules and procedures that are consistent with the SGA Constitution and By-Laws.

6.5.6.No justice shall sit or otherwise participate in any action where their relationship to any party casts doubt upon their ability to consider the case in an unbiased manner. Any justice must recuse themselves from any case before the Supreme Court where their participation in the case is inappropriate due to any relationship with the party. In the event a justice fails to recuse themselves voluntarily, either party or any justice may move the Supreme Court to recuse said justice involuntarily. Any motion for recusal must be made according to Section 6.7.4 of the SGA Constitution. Recusal shall be by a majority vote of the justices, and the reasons for recusal must be stated.

6.5.7. Should more than two (2) justices be recused from any given case, the Supreme Court shall notify the SGA President and the SGA Executive Board, who shall nominate Special Justices to sit in the place of the recused justices for that case only. Special Justices shall serve for that case only subject to confirmation by the Student Senate. Section 6.2.2 of the SGA Constitution shall not apply in cases where Special Justices are necessary.

6.5.8. The Supreme Court shall not sit or conduct any business in the absence of more than two (2) justices, including empty seats.

SECTION 6.6 TERM OF OFFICE

6.6.1. The Chief Justice and Associate Justices will serve for life terms, so long as they meet the requirements for office as outlined in Section 6.6.2 of the SGA Constitution, and desire to remain a Justice.

6.6.2. The Chief Justice and all Associate Justices must be at least a half (1/2) time student (with all hours being taken for academic credit) and in satisfactory academic standing at the University of Louisville. These requirements are to be in accordance with the regulations of the candidate’s academic unit as determined by the Office of the Registrar. Classes being taken as “audit” and classes from which the candidate has withdrawn will not count toward a half (1/2) time status.

6.6.3. At any time that a justice of the Supreme Court loses good standing as a student at the University of Louisville, that justice must inform the SGA President and Executive Vice President, and tender their resignation from the Court.

6.6.4. At any time that a justice does not comply with Section 6.6.2 of the SGA Constitution or is otherwise in dereliction of duties or guilty of malfeasance in office, including excessive absenteeism, the remaining justices may, by a vote of two thirds (2/3) of the Court’s member ship, remove said justice from office.

6.6.5. At any time that a justice does not comply with Section 6.6.2 of the SGA Constitution or is otherwise in dereliction of duties or guilty of malfeasance in office, including excessive absenteeism, and the remaining justices fail to remove said justice, any two (2) justices of the Supreme Court, the Chief Justice, or any senator may transmit to the SGA President and Senate Speaker a letter stating accurately and completely the circumstances that warrant the removal of said justice. The SGA President and Senate Speaker shall then transmit said letter to the Student Senate, which may remove said justice by a two thirds (2/3) vote which must be publicly conducted.

6.6.6. No justice of the Supreme Court may hold any elected or appointed office in SGA or on a University-wide committee for a period of one (1) year after he or she steps down from the Court. Any current or former justice whom violates this rule shall be declared ineligible to ever seek or hold any SGA office; a current justice shall be removed from his or her position immediately, and the vacancy filled per Section 6.3.

6.6.7. No justice of the Supreme Court may advocate the election or defeat of any SGA office, including any candidate for the Student Senate. Additionally, no justice may provide information regarding the interpretation of election rules to one candidate or group thereof without taking equal action to notify all candidates. Any violation of this rule is grounds for removal from the Supreme Court by any means under this article and must also result in said justice being ineligible to ever seek or hold any elected or appointed office in SGA or on a University-wide committee.

6.6.8. No justice of the Supreme Court may have any ex parte contacts with any party to a case pending before the Supreme Court. Any justice who discusses any case with any party to that case outside the normal procedures of the Supreme Court and without the other parties notified of that proceeding and given opportunity to be present and heard may be subject to either recusal or removal from office through any means authorized in this article.

SECTION 6.7 CASES BROUGHT BEFORE THE SUPREME COURT

6.7.1 Any student, Recognized Student Organization, or Council at the University of Louisville may bring an action before the SGA Supreme Court.

6.7.2 A student may initiate an action by submitting a petition to the Chief Justice of the Supreme Court through the guidelines set forth in Section 6.7.4 of the SGA Constitution.

6.7.3 The respondent to any petition filed with the Supreme Court may file any valid counterclaim or cross claim subject to Section 6.7.4 of the SGA Constitution

6.7.4 To be acted on by the Supreme Court, any petition, counterclaim, cross claim, impleader or motion for recusal must:

  1. clearly and accurately state the petitioner or petitioners' name or names;
  2. clearly and accurately state the respondent or respondents' name or names;
  3. clearly and accurately state the action or actions that are disputed by the petitioner or petitioners, including the time, place and manner of said action or actions, to the best of the petitioners' knowledge;
  4. clearly and accurately state the specific provision or provisions of the SGA Constitution, By-Laws, or Election Rules the petitioner alleges are violated by the disputed action;
  5. clearly and accurately set forth the relief sought by the petitioner or petitioners;
  6. include, at the end of the petition, the following words: "I hereby represent to the Supreme Court of the Student Government Association my belief in good faith that to the best of my knowledge the allegations contained herein are true";
  7. bear the physical or digital signature of each petitioner underneath the representation in Section 6.7.4(f) of the SGA Constitution

6.7.5 All cases brought before the Court shall be valid and meritorious. The Court reserves the right to refuse to hear a case deemed frivolous, except for cases brought under or regarding election rules. If a case is deemed frivolous or without merit, the Court shall issue an opinion justifying such an action, which is to include rationale for making the decision.

SECTION 6.8 - PARTIES TO ACTIONS BEFORE THE SUPREME COURT

6.8.1 A petitioner in any action before the Supreme Court may be any student, RSO, council, or organ of the SGA at the University of Louisville.

6.8.2 Any student, RSO, SGA officer or SGA organ, including the Student Senate, may be named as the respondent in any petition brought before the Supreme Court. All respondents have the right to be served with a copy of the petition filed against them; to respond to said complaint with a written answer for consideration by the Supreme Court; to appear before the Supreme Court and be heard; and to file any and all counterclaims and cross claims that meet the requirements of Section 6.7.4 of the SGA Constitution

6.8.3 Any party to any action, if authorized by the Supreme Court, may implead any third party, subject to the requirements of Section 6.7.4 of the SGA Constitution.

6.8.4 The Supreme Court may strike any respondent from any petition if the petition neither adequately alleges that said respondent has acted in any way contrary to the Constitution, By-Laws, or Election Rules of the SGA, nor adequately alleges that said respondent must be a party to the action in order for the relief requested to be given.

SECTION 6.9 ACTIONS BEFORE THE SUPREME COURT

6.9.1. The Supreme Court may summarily dismiss any action, except for cases brought under or regarding election rules, brought before it that does not conform to the requirements of Section 6.7.4 of the SGA Constitution or have merit.

6.9.2. Any petition submitted to the Supreme Court that fulfills the requirements of Section 6.7.4 of the SGA Constitution and is deemed to have merit shall be heard by the Supreme Court.

6.9.3. The court shall service a copy of the petition to all respondents, or engage in a a good faith effort to personally serve all respondents and any other relevant parties to the petition. The Supreme Court may order all parties to appear before it no less than fourteen (14) days from the time of service, except for alleged election violations. The Supreme Court may determine time allotted for responses in election cases, but at least forty eight (48) hours must be allotted for responses, unless the respondent voluntarily waives the forty eight (48) hour response time. Any party failing to respond within the allotted time is subject to summary judgment against them.

6.9.4. Respondents to any petition brought before the Supreme Court must be in formed by the Chief Justice and they may submit an answer to the petition to the Supreme Court and appear in person before the Supreme Court and be heard. Any other relevant parties to a petition may also submit a response to the Supreme Court and may appear in person. The Court has the right to refuse outside witnesses by a majority vote.

6.9.5. Upon conclusion of any case before it, the Supreme Court will issue an official written opinion explaining its ruling and any relief granted within two weeks of hearing the case. A copy of this opinion will be transmitted to each party to the action and to the SGA President, Executive Vice President and the Student Senate. An unofficial oral opinion may be given at the time of the hearing.

6.9.6. A compilation of all decisions of the Supreme Court shall be kept in the SGA office and online and made available to all students.

6.9.7.Prior Supreme Court decisions shall be treated as legal precedent under the SGA Constitution and By-Laws. This precedent shall be binding but may be overturned upon receipt of a petition to reconsider the same ruling, or changes made to the Constitution or By-Laws.

6.9.8. All actions must be brought before the Supreme Court within one year of the action, transaction or occurrence giving rise to the petition.

SECTION 6.10 PROCEDURES FOR REMOVAL OF JUSTICES

6.10.1. The Chief Justice or Associate Justices may be removed from office due to failure to carry out the required duties of the office and for failure to satisfy the requirements to hold office as delineated in this Constitution, for acting against the best interest of the student populace, or malfeasance.

6.10.2. Any member of the SGA may submit a letter stating grounds necessitating removal to the chair of the Development Board. Upon receiving the letter, the chair of the Development Board must convene the Development Board within two (2) weeks to hold a hearing to determine whether probable cause exists to remove the Justice. The accused Justice shall be notified at least 72 hours in advance of the Development Board meeting. If the Justice cannot attend the meeting can he or she may submit a written testimony to the board. At the probable cause hearing, the Development Board shall hear testimony from witnesses, including but not limited to the member of the SGA that submitted the letter to the Development Board and from the accused Justice.

6.10.3 If probable cause is not found to exist by the Development Board, then a petition signed by one third (1/3) of the Student Senate delivered to the Senate Speaker may override that decision. It shall be the duty of the Speaker to notify the accused Justice and the Development Board Chair upon receipt of the aforementioned petition.

6.10.4. Upon a finding that probable cause exists or the receipt of a petition signed by one third (1/3) of the Student Senate by the Speaker, the chair of the Development Board will notify the Student Senate through electronic communication within twenty four (24) hours from the adjournment of the probable cause hearing or receipt of the petition that grounds exist to impeach the Justice.

6.10.5. Upon notification of removal, the Senate Speaker or chair of the Development Board shall call a special meeting of the Senate to determine whether removal of the Justice is warranted.

6.10.6. Removal proceedings shall be conducted in the following manner:

  1. a minimum of two thirds of the Senate body shall constitute quorum for the removal proceedings.
  2. the vote on removal shall be held no sooner than one (1) week and no later than two (2) weeks after probable cause has been found. A two thirds majority of the members of the Senate shall be required to remove a Justice.
  3. during the removal proceeding, no Justice shall preside over the proceeding. No Justice shall be allowed to vote or have the power to make motions. Any Justice may have floor privileges and be allowed to remain present during the proceedings.
  4. during the removal proceeding, the Senate Speaker or his or her appointee shall chair the meeting, prepare the agenda, set guidelines for the meeting and maintain order under Robert’s Rules of Order Newly Revised.
  5. the removal proceeding shall be conducted in a fair and impartial manner providing each party with the opportunity to speak before the Senate and call necessary witnesses according to the procedures prescribed by Robert’s Rules of Order Newly Revised.

SECTION 6.11 JUDICIAL STAFF

6.11.1 The Chief Justice may appoint a student as the Supreme Court Clerk.

6.11.2 The Supreme Court Clerk may not otherwise be an elected or appointed member of Student Government.

6.11.3 It shall be the duty of the Supreme Court Clerk to record the minutes of every Court meeting, maintain a binder containing all rulings of the Court and other important Court Documents, and assist the Justices in the execution of their duties.

6.11.4 Remuneration for the Supreme Court Clerk shall be set by the Chief Justice and approved by the Senate.

ARTICLE VII

THE STUDENT COUNCILS

SECTION 7.1 MEMBERSHIP

The academic units shall be represented in the Student Government Association by Student Councils, as defined by the Constitution and By-Laws. Members of the Student Councils shall be elected by the students registered in the respective academic units.

SECTION 7.2 JURISDICTION AND POWERS

The affairs of the individual units as governed by the respective Student Councils are reserved to the individual school and Student Council. The individual student council shall have the power over the student affairs of the respective academic unit except those otherwise reserved by the academic unit, the University Administration, and/or the Board of Trustees. The Student Councils have general legislative powers over matters pertaining to their meetings and over matters affecting the students of the academic units which they (the Councils) represent. The Councils have special responsibilities within their respective academic units concerning faculty relations, curricula, degree programs, and academic policies. Questions of jurisdiction between Student Councils shall be resolved by the Student Senate with final decision to be made by the chief student affairs officer of the University.

SECTION 7.3 CONSTITUTIONS

7.3.1. The Student Councils shall amend their constitutions through their own established procedures.

7.3.2. Unrecognized Student Councils shall become recognized as part of the SGA upon initial constitutional approval by the Student Senate.

7.3.3. Each Student Council shall have its constitution and by-laws on file with the Student Senate and the Supreme Court.

7.3.4. Revisions to a Student Council’s constitution or by laws must be submitted to the Student Senate for approval.

SECTION 7.4 WITHDRAWAL

Student Councils shall have the power to withdraw from the SGA by rescinding their ratification of this Constitution. After withdrawal, a Student Council ceases to be recognized as a Student Council and as part of the Student Senate and SGA. A Student Council that withdraws has no right to representation on the Student Senate and to SGA funding, but may obtain the status of a student organization through the Student Organizations Board. A Student Council that withdraws may become recognized again by ratifying this Constitution when the Student Senate reapproves the Student Council’s Constitution.

SECTION 7.5 MEETINGS

The councils of each school are required to meet at least once a month in the Fall and Spring Semesters.

ARTICLE VIII

THE STUDENT ACTIVITIES BOARD

SECTION 8.1 DECLARATION OF PURPOSE

8.1.1 The Student Activities Board (SAB) shall be the programming arm of the student body. Its purpose shall be to provide social, multicultural, recreational and educational activities which are sensitive to and serve the needs of the entire campus and surrounding community, with an emphasis on the student body. In the process of providing these activities, it shall be the goal of the SAB to provide an opportunity for members to develop life skills through their involvement in SAB.

8.1.2 The Student Activities Board shall also be tasked with helping the Executive, Legislative, and Judicial Branches to organize at least one event in the Fall term whose purpose is to increase awareness of SGA and allow students to voice their concerns to their representatives. The exact nature of these events and SAB’s role in their execution shall be decided upon jointly by SAB and SGA, however no more than fifty percent (50%) of the cost shall be borne by SAB.

8.1.3 It shall also be the task of the Student Activities Board, in collaboration with the Legislative and Executive Branches of SGA, to develop a plan for the long term funding of concerts sponsored by student government. The planning and hosting of these concerts shall be within the sole purview of SAB, and such funds as are available for these concerts shall be administered.

SECTION 8.2 CONSTITUTION OF THE STUDENT ACTIVITIES BOARD

8.2.1 The Student Activities Board shall draft and pass its own Constitution and By-Laws. The SAB Constitution shall not be alterable by any means other than those set forth within that document, except in the event that the Supreme Court rules that a specific portion of that document is in violation of the SGA Constitution after hearing a properly brought case attesting that fact. Similarly, changes to the SAB By-Laws may only be made by those means set forth within the SAB Constitution, except in the event that the Supreme Court rules that a specific portion of that document is in violation of the SGA Constitution or the SGA By-Laws after hearing a properly brought case attesting that fact.

8.2.2 In the event that the Supreme Court makes such a ruling, those portions of the document shall be declared void.

8.2.3 After having been declared void, the following process shall commence:

  1. SAB shall have four (4) weeks from the time the ruling was made public to make changes to their Constitution and/or By-Laws so that they are no longer in violation of the SGA Constitution or the SGA Constitution and/or By-Laws respectively.
  2. If the changes are made within the allotted time, they must then be deemed to no longer be in violation by either a majority of the Supreme Court or a majority of Senators present at the next Senate meeting.
  3. If the changes are not made within the allotted time, or both the Court and Senate deem those portions to be still in violation, then changes to those portions may be made by the Senate.
  4. In such a case, the Senate shall be authorized to make changes to only those specific portions of the SAB Constitution and/or By-Laws as were deemed to be in violation by the Supreme Court. It shall take a two thirds (2/3) majority of all Senators present to pass such changes, and “first reading” shall not be waived.

SECTION 8.3 PROGRAMMING BOARD

8.3.1 The Student Activities Board shall be governed by a body known as the Programming Board.

8.3.2 The composition of the Programming Board shall be determined by the SAB Constitution, but shall not consist of less than 7 members of SAB, one undergraduate member of the Student Senate, one graduate or professional member of the Student Senate, and the SGA President.

8.3.3 All members of the Programming Board shall have one vote, and rules for proxies shall be determined by the Student Activities Board.

8.3.4 The Student Activities Center Staff, Red Barn Alumni Association representative, representatives from the Student Activities Center Advisory Board, and SAB advisor(s) are ex-officio, non-voting members.

8.3.5 The two appointees from the Student Senate shall be nominated by the Senate Speaker and confirmed by a majority vote of Senators present.

8.3.6 The SGA President shall be responsible for appointing the Executive Branch’s representative, subject to confirmation by a majority vote of the Student Senate.

8.3.7 These nominations shall be made at the SGA banquet.

8.3.8 It shall be the duty of these appointed members to regularly report to their respective branches of government and serve as a liaison between SAB and those branches.

8.3.9 Either of the two Senate appointees may be removed from office by a majority vote of the Student Senate, at which point the vacancy shall be filled according the guidelines set forth in 8.3.4-5.

8.3.10 The governance of SAB shall be the sole purview of the Programming Board, and no SGA individual or entity shall be appointed to govern the Programming Board except as provided for in the SAB Constitution.

8.3.11 At least one member of SAB who sits on the Programming Board shall be at each regularly scheduled Student Senate meeting, and shall be available for questions regarding events that SAB has recently hosted or is preparing to host.

SECTION 8.4 BUDGET OF THE STUDENT ACTIVITIES BOARD

8.4.1 The Student Activities Board shall prepare a budget which must be approved by the Student Senate Appropriations Committee and the Student Senate during the budget setting process.

8.4.2 The SAB budget may not be decreased by more than five (5) percent per fiscal year, except in such a case where the Programming Board passes the cuts with a two thirds (2/3) majority.

8.4.3 The SAB budget for a given fiscal year may not be decreased after it has been approved by the Student Senate except by a two thirds (2/3) majority of the Programming Board or a three fourths (3/4) majority of the Student Senate. No non-SAB member of SGA may remove money from their budget without such approval.

SECTION 8.5 MEMBERSHIP

8.5.1 All members of the Student Activities Board shall be selected according to guidelines set forth in the SAB Constitution and below.

8.5.2 Membership in SAB must be open to all students of the University of Louisville who are enrolled at least half time according to the guidelines of their academic unit. Membership may be extended to students who are enrolled less than half time if it is provided for within the SAB Constitution.

8.5.3 Membership shall not be denied a person based on race, color, creed, gender, religion, age, nationality, political affiliation, sexual/affectional orientation, military status, and physical, mental, or emotional disability.

8.5.4 The interview committee for the Executive Members of SAB, as defined by the SAB Constitution and By-Laws, shall consist of all persons appointed by SAB for that purpose, as well as one representative each from the Executive and Legislative Branches of SGA, and one additional graduate or professional student who is appointed by the Executive branch.

8.5.5 If the interviews occur after election results have been certified, the Executive Branch’s representatives shall be appointed by the SGA President-elect. Otherwise, the representatives shall be appointed by the current SGA President.

8.5.6 The current Senate Speaker shall appoint the representative from the Legislative Branch.

Article IX

The Engage Lead Serve Board

Section 9.1 Declaration of Purpose

9.1.1 The Engage Lead Serve Board (ELSB) shall be the philanthropic and volunteering arm of the student body. Its purpose shall be to provide structured experiential and developmental opportunities that encourage community engagement, model good leadership, and allow active service for the student body. The ELSB shall promote collaboration between organizations, with a focus on areas that encourage philanthropy, service, leadership development, and civic engagement.

9.1.2 The Engage Lead Serve Board shall be tasked with helping the Executive, Legislative, and Judicial Branches to organize at least one event in the Fall term whose purpose is to increase awareness of SGA and allow students to voice concerns to their representatives. The exact nature of these events and ELSB’s role in their execution shall be decided upon jointly by ELSB, SAB, and SGA.

9.1.3 ELSB shall be charged with helping plan any social justice and advocacy event hosted by Student Government. They will be responsible for helping the Executive, Legislative, and Judicial Branches plan state legislative advocacy sessions, forums with faculty, the rally for higher education, and any other social justice event.

Section 9.2 Constitution of the Engage Lead Serve Board

9.2.1 The Engage Lead Serve Board shall draft and pass its own Constitution and By-Laws. The ELSB Constitution shall not be alterable by any means other than those set forth within that document, except in the event that the Supreme Court rules that a specific portion of that document is in violation of the SGA Constitution after hearing a properly brought case attesting that fact. Similarly, changes to the ELSB By-Laws may only be made by those means set forth within the ELSB Constitution, except in the event that the Supreme Court rules that a specific portion of that document is in violation of the SGA Constitution or the SGA By-Laws after hearing a properly brought case attesting that fact.

9.2.2 In the event that the Supreme Court makes such a ruling, those portions of the document shall be declared void.

9.2.3 After having been declared void, the following process shall commence:

  1. ELSB shall have four (4) weeks from the time the ruling was made public to make changes to their Constitution and/or ByLaws so that they are no longer in violation of the SGA Constitution or the SGA Constitution and/or By-Laws respectively.
  2. If the changes are made within the allotted time, they must then be deemed to no longer be in violation by either a majority of the Supreme Court or a majority of Senators present at the next Senate meeting.
  3. If the changes are not made within the allotted time, or both the Court and Senate deem those portions to be still in violation, then changes to those portions may be made by the Senate.
  4. In such a case, the Senate shall be authorized to make changes to only those specific portions of the ELSB Constitution and/or By-Laws as were deemed to be in violation by the Supreme Court. It shall take a two thirds (2/3) majority of all Senators present to pass such changes, and “first reading” shall not be waived.

Section 9.3 Board of Directors

9.3.1 The Engage Lead Serve Board shall be governed by a body known as the Board of Directors.

9.3.2 The composition of the Board of Directors shall be determined by the ELSB Constitution, but shall not consist of less than 3 members of ELSB, one member of the Student Senate, and one appointee of the Executive Branch.

9.3.3 All members of the Board of Directors shall have one vote, and the Engage Lead Serve Board shall determine rules for proxies.

9.3.4 The appointee from the Student Senate shall be nominated by the Senate Speaker and confirmed by a majority vote of Senators present.

9.3.5 The SGA President shall be responsible for appointing the Executive Branch's representative.

9.3.6 These nominations shall be made at the SGA banquet.

9.3.7 It shall be the duty of these appointed members to regularly report to their respective branches of government and serve as a liaison between ELSB and those branches.

9.3.8 Any of the two appointees may be removed from office by a majority vote of the Student Senate, at which point the vacancy shall be filled according the guidelines set forth in 9.3.5-6.

9.3.9 The governance of ELSB shall be the sole purview of the Board of Directors, and no SGA individual or entity shall be appointed to govern the Board of Directors except as provided for in the ELSB Constitution.

9.3.10 One member of ELSB who sits on the Board of Directors shall be at each regularly scheduled Student Senate meeting, and shall be available for questioning regarding events that ELSB has recently hosted or is preparing to host.

SECTION 9.4 BUDGET OF THE ENGAGE LEAD SERVE BOARD

9.4.1 The Engage Lead Serve Board shall prepare a budget for student service activities and resource needs, which must be approved by the Student Senate Appropriations Committee and the Student Senate during the budget setting process.

9.4.2 The ELSB budget may not be decreased by more than five (5) percent per fiscal year, except in such case where the Board of Directors passes the cuts with a two thirds (2/3) majority.

9.4.3 The ELSB budget for a given fiscal year may not be decreased after it has been approved by the Student Senate except by a two thirds (2/3) majority of the Board of Directors or a three fourths (3/4) majority of the Student Senate. No non-ELSB member of SGA may remove money from their budget without such approval.

SECTION 9.5 MEMBERSHIP

9.5.1 All members of the Engage Lead Serve Board shall be selected according to guidelines set forth in the ELSB constitution and below.

9.5.2 Membership in ELSB must be open to all students of the University of Louisville who are enrolled at least half time according to the guidelines of their academic unit. Membership may be extended to students who are enrolled less than half time if it is provided for with in the ELSB Constitution.

9.5.3 Membership shall not be denied to a person based on race, color, creed, gender, religion, age, nationality, political affiliation, sexual/affectional orientation, military status, and physical, mental, or emotional disability.

9.5.4 The interview committee for the Executive Members of ELSB, as defined by the ELSB Constitution and By-Laws, shall consist of all persons appointed by ELSB for that purpose, as well as one representative each from the Executive and Legislative Branches of SGA.

9.5.5 If the interviews occur after election results have been certified, the Executive Branch’s representative shall be appointed by the SGA President-elect. Otherwise, the representative shall be appointed by the current SGA President.

9.5.6 The representative from the Legislative Branch shall be appointed by the current Senate Speaker.

ARTICLE X

AMENDMENTS

SECTION 10.1 AMENDMENTS BY THE STUDENT SENATE

10.1.1. All proposed amendments must be submitted in writing to the SGA Executive Board, which shall prepare recommendations concerning the amendment for consideration by the Student Senate. The Executive Board shall present its recommendations on the proposed amendment to the Senate at a regular meeting for the first reading , along with a written or digital copy of the original proposal.

10.1.2. The SGA Executive Vice President shall send Student Senators and Student Councils a written or digital copy of the Executive Board’s Report, along with a copy of the proposed amendments.

10.1.3. The Amendment must then be ratified by two thirds (2/3) vote of the Recognized Student Councils that have ratified the SGA Constitution and not rescinded their ratification before two (2) regularly scheduled Senate meetings have passed.

10.1.4 After receiving verification that a sufficient number of Student Councils have ratified the amendment, the Senior Student Affairs Officer of the University shall certify its adoption to the Student Senate.

10.1.5 The Senate may then ratify the amendment by three fourths (3/4) vote of the senators in attendance at either of the next two (2) regular meetings following certification by the Senior Student Affairs Officer.

10.1.6 Twenty five (25) calendar days after ratification, the amendment shall be come effective.

10.1.7 Amendments to "Article VII:The Student Councils" and this subsection shall not be made under the amendment provision of this section.

10.1.8 Amendments to "Article VIII: The Student Activities Board" shall not be made under the amendment provision of this section unless such an amendment is also passed by a three fourths (3/4) majority of the Programming Board.

10.1.9 Amendments to "Article IV: The Engage Lead Serve Board" shall not be made under the amendment provision of this section unless such an amendment is also passed by a three fourths (3/4) majority of the Programming Board.

SECTION 10.2 AMENDMENT BY REFERENDUM

10.2.1. A proposed amendment may be submitted to the University student body by:

  1. a majority vote of the Student Senate.
  2. a petition presented to the Student Senate bearing the signatures of ten percent (10%) of the student body or of a number of students equal to fifty percent (50%) of those students voting for the President in the previous SGA General Election, whichever is less.
  3. one third (1/3) of the recognized Student Council presenting a petition to the Student Senate.

10.2.2. Proposed amendments by referendum shall be adopted by a majority vote of students voting in the referendum, provided that ballots are cast by at least seven and one half percent (7 1/2%) of the University student body or seven Hundred fifty (750) students, whichever is less.

ARTICLE XI

UNIVERSAL SUNSET PROVISION, RECORDS, NOMENCLATURE, AND THE RESOLUTION REVIEW BOARD

SECTION 11.1 NULLIFICATION OF PRIOR STUDENT GOVERNMENT ACTIONS

11.1.1 All resolutions, orders, decrees, decisions, and documents issued by any branch of the Student Government prior to August 2004, excepting this Constitution with its By-Laws and all Council Constitutions with their By-Laws, are declared null and void.

SECTION 11.2 STUDENT GOVERNMENT DOCUMENT NOMENCLATURE

11.2.1 The Student Senate seated during the 2011-2012 school year shall be designated the First (1st) Student Congress, with all subsequent Student Senates following chronologically.

11.2.2 All Senates seated prior to this school year shall be designated by the following nomenclature: Y:A-B, where A and B are representative of the two calendar years during which they acted. For instance, the 2009-2010 school year’s Student Senate would be designated "Y:2009-2010".

11.2.3 All Resolutions of the First Student Congress onward shall, in addition to the title assigned by the author, be designated with the following code upon their pass age: "C.X". C represents the Congress during which they were passed and X represents the resolution’s chronological designation in relation to all previously passed Resolutions during that Congress. For instance, the third resolution passed by the First Congress would be designated "Resolution 1.3".

11.2.4 All Executive Orders passed during the First Student Congress onward shall, in addition to the title assigned by the author, be designated with the following code upon their passage: "C.X". C represents the Congress during which they were passed and X represents the resolution’s chronological designation in relation to all previously passed Executive Orders during that Congress. For instance, the third Executive Order passed by the First Congress would be designated "Executive Order 1.3".

11.2.5 All Court Rulings passed during the First Student Congress onward shall, in addition to the title assigned by the Supreme Court, be designated with the following code upon their passage: "C.X". C represents the Congress during which they were passed and X represents the resolution’s chronological designation in relation to all previous rulings during that Congress. For instance, the third Court Ruling during the First Congress would be designated "Court Ruling 1.3".

11.2.6 For all Resolutions, Executive Orders, and Court Rulings issued prior to the First Congress, the nomenclature shall be as follows: "Y:A-B.X". For instance, the third resolution passed during the 2009-2010 school year would be designated "Resolution Y:2009-2010.3"

SECTION 11.3 EXECUTIVE RECORDS

11.3.1 A binder containing all previous Executive Orders and other important documents shall be maintained by the Executive Vice President as set forth in 4.4.16.

11.3.2 A member of the Executive Staff designated by the Executive Vice President shall be responsible for archiving all information present in this binder on the Internet so that it is accessible to all students.

11.3.3 Each Executive Officer shall be responsible for maintaining a transition binder detailing the duties of his or her position and any relevant SGA resolutions, as well as information that may be useful to a newly appointed officer. It shall include, at the front of the binder, a list of all duties and obligations not set forth in the Constitution, including but not limited to the maintenance of Student Government sponsored websites and programs.

SECTION 11.4 SENATE RECORDS

11.4.1 A binder containing all previous resolutions shall be maintained by the Senate Historian as set forth in 5.12.14.

10.4.2 The Senate Clerk, or a designee of the Senate Speaker, shall be responsible for archiving all information present in this binder on the Internet so that it is accessible to all students.

11.4.3 Each Senate Officer shall be responsible for maintaining a transition binder detailing the duties of his or her position and any relevant SGA resolutions, as well as information that may be useful to a newly appointed officer.

SECTION 11.5 SUPREME COURT RECORDS

11.5.1 A binder containing all previous Supreme Court Rulings and documents shall be maintained by the Supreme Court Clerk as set forth in 6.11.

11.5.2 The Supreme Court Clerk, or a designee of the Chief Justice, shall be responsible for archiving all information present in this binder on the Internet so that it is accessible to all students.

11.5.3 The Chief Justice shall be responsible for maintaining a transition binder detailing the duties of the Chief Justice and any relevant SGA actions, including SGA election results, as well as information that may be useful to his or her successor.

11.5.4 The Chief Justice shall be responsible for maintaining a transition binder detailing the duties of an Associate Justice and any relevant SGA actions, as well as information that may be useful to a newly appointed Associate Justice.

SECTION 11.6 UNIVERSAL SUNSET PROVISION AND LEGISLATION REVIEW BOARD

11.6.1 All resolutions passed by the Student Senate, including confirmed Executive Orders, shall expire at 23:59 of the day of the May Commencement following the fifth (5th) anniversary of their passage if action is not taken to sustain them.

11.6.2 The Senate Historian shall examine his or her binder, and compile a list of all resolutions that will expire by the end of the current year

11.6.3 At the SGA Banquet or the first Senate meeting of the newly elected Senate, the Resolution Review Board shall be appointed to examine the list of expiring resolutions compiled by the Senate Historian and review each of them.

11.6.4 This Board shall consist of three (3) members of each branch of government including the SGA President, Senate Speaker, and Chief Justice. The SGA President, Senate Speaker, and Chief Justice shall appoint the other two committee members from each of their respective branches subject to majority Senate approval. It shall be presided over by the Senate Historian, who shall be ex-officio non-voting Chair.

11.6.5 The Resolution Review Board shall, by the first meeting of the Spring Semester, make a recommendation to the Student Senate regarding each individual resolution reviewed and whether or not it should remain active. The Senate must then vote on these resolutions individually or in groups. A majority of present Senators shall be sufficient to approve each resolution for another five years. If this fails, the resolution will be void on its designated expiration date.

11.6.6 The Senate Historian shall maintain a list of all discussed resolutions and when they will again be up for review, as well as document which resolutions have expired.

11.6.7 Any Senator may sponsor a resolution to bring a former resolution before the Resolution Review Board before its designated time. A majority of the members present may pass this resolution to compel the Board to take action upon the named resolution and make a recommendation to the Senate within 1 (one) month.

11.6.8 The author of a resolution may set an expiration date shorter than five (5) years for a resolution, or state within the resolution that it is automatically void after a certain date, before it is passed by the Student Senate.

11.6.9 The Student Senate may set an expiration date longer than five (5) years before or after passage of a resolution. However, such an action requires a two thirds (2/3) majority of all Senators present.

SECTION 11.7 ELECTRONIC RECORDS

11.7.1 In addition to the physical copies of all aforementioned records, two separate electronic copies shall be maintained.

11.7.2 One electronic copy, created by scanning the original paper copy, shall be maintained online and accessible to all three branches of SGA. This copy shall be uniquely password protected as read only, and no record of the password shall be kept.

11.7.3 One electronic copy shall be maintained as a text file on a portable storage device, and kept with the physical copy. This copy shall be uniquely password protected as read only, and no record of the password shall be kept.

11.7.4 It shall be the responsibility of the Senate Historian, Supreme Court Clerk, and Executive Vice President to maintain the electronic records for each of their respective branches.

11.7.5 When determining the validity of records when different versions conflict, the order of precedence shall be as follows from highest to lowest:

  1. Online copy
  2. Physical copy
  3. Portable storage copy

ARTICLE XII

AMENDMENTS TO THE SGA BY LAWS

SECTION 12.1 SUBMISSION

Proposed amendments to the SGA By Laws must be submitted in writing to the Executive Board, which shall prepare a recommendation concerning the amendments for consideration by the Student Senate. The Executive Board shall submit its recommendation to the Student Senate, along with a written or digital copy of the original proposal. This will serve as a first reading.

SECTION 12.2 ADOPTION

The Senate may adopt the amendment by two thirds (2/3) vote at a meeting following the first reading by at least six (6) days.

SECTION 12.3 RATIFICATION

Twenty five (25) calendar days after Senate passage, the amendment shall become effective.