Event Services

Event Coordination

The Event and Conference Services team is committed to ensuring that your event is a success. When you book with us, you are provided with all the tools and assistance you need to plan your event. At no additional charge, our event coordinators will

  • Work with you to determine the best meeting room configurations and provide you with a detailed room diagram;
  • Consult with you on your food and beverage needs, assist you with developing your event menus and place your catering order;
  • Coordinate AV and technical support

With our service-minded coordinators, you will never have to worry about the details. You didn't bring enough handouts? No problem. You forgot about attendees with special needs? We've got it covered. From catering orders to technical difficulties, we will eagerly respond to any unforeseen needs that may arise.

Extras

While all of your basic needs such as tables, chairs, podium and AV equipment are included with your room rental, our coordinators can help you arrange the rental of additional items including

  • Table linens
  • Stage
  • Dance floor
  • Additional lighting or sound equipment
  • Presenter laptop
  • Tent rental, tables and chairs for outdoor events

Your Event and Conference Services coordinator will help you determine all the items needed for your event and provide you with a price quote.

Full-Service Event Management

Whether you hold your event at our conference center or another venue, if you simply don’t have the time or the expertise to manage an event, our experts can provide the following planning and support services at a reasonable cost. Contact us at 502.852.0360 to learn more about our services.

  • Site selection and contract negotiation
  • Lodging negotiations, reservations and room block management
  • Program development, speaker selection and management
  • Registration management
  • Coordination of transportation and leisure activities
  • Conference theme and graphic design
  • Arranging entertainment and decor
  • Menu development and catering orders
  • Sourcing and ordering gifts, giveaways and supplies
  • Travel and transportation logistics
  • Vendor management
  • Onsite management and registration desk support
  • Post-event wrap up and evaluation
^ Top of Page