Event Planning
The Delphi Center's friendly, professional staff promises to give your conference or other special event the special attention it deserves. We'll even plan your event from beginning to end -- regardless of where you choose to hold it!
An experienced event manager will work side-by-side with you from your event's start to its completion, ensuring the best possible experience for each attendee.
One of our service-minded conference coordinators will provided the support and resources you need to make your event a complete success. You'll never have to worry about the catering order being wrong or delivered late. You didn't bring enough handouts? No problem. You forgot about attendees with special needs? We've got it covered. We'll eagerly respond to any unforeseen need that may arise. Just ask one of our many satisfied clients.
Our experts can provide the following event-planning and support services at very reasonable costs for any event—including those held at non-university locations!
- Facility Coordination & Program Management
- Registration of Participants
- Instructional Support
- Marketing & Public Relations
- Financial Management
- Exclusive Services
Are you ready to request a proposal? Would you prefer to discuss your needs during a no-obligation consultation? We're ready and waiting to hear from you. Contact us!
Faculty Coordination & Program Management
We hope you'll choose the Shelby Campus for your event, but if you've chosen another location, we'd still be thrilled to take it from there!
- Planning conference sessions and meal functions
- Assistance with site selection (if necessary) and inspection
- Meeting room configurations
- Catering orders and guarantees
- Lodging negotiations and reservations
- Coordination of transportation and leisure activities
- On-site event management
Registration of Participants
You won't find a more experienced registration staff in Kentucky. The Delphi Center's registration personnel have hundreds of years of combined service and have registered tens of thousands!
- Creation of web site
- Processing of registrations made via web, mail, fax, or on-site
- Collection of fees
- E-mailing of confirmation, payment receipts and reminders
- Provision and maintenance of Continuing Education Unit (CEU) records
Instructional Support
One glitch here can result in disaster! Our staff provides exceptional support to nearly 2000 Delphi Center events each year, so we know how to deal with Murphy's Law!
- Audio-Visual reservations and testing
- Development of instructor/presenter agreements
- Production of presentation slides, handouts, rosters, and name badges
- Administration of needs assessments and program evaluations
- Distribution of conference materials
- Provision of post-conference analysis and evaluation summary
Marketing & Public Relations
Our marketing and graphic design pros are specialists in promoting seminars, conferences and special events.
- Brochure design, production and mailing services
- Press releases
- Web and e-mail advertising
- Design and production of conference program
Financial Management
Relax and let our expert financial staff handle these details:
- Budget creation, break-even analysis and financial reporting
- Collection of fees from participants (if applicable)
- Negotiations and contracts with presenters, hotels, and other vendors
- Payment of vendor invoices
Exclusive Services
Our affiliation with the University of Louisville enables us to offer you exclusive services not available from hotels or other providers:
- Assistance with program /curriculum development from our experienced workforce development consultants
- Meeting and conference rooms designed especially for learning
- Incorporation of web-based training/activities into your event's program with the assistance of our instructional technology consultants
