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Frequently Asked Questions

by Stephanie M. Salings last modified Apr 29, 2014 10:43 AM

Q: Where is the location of the May Commencement Ceremony?

A:   The May 2014 ceremonies will be conducted at the KFC Yum! Center.  Select KFC YUM! Center from the left menu for maps, parking, and additional information.

Q: Are there any lodging facilities near the KFC Yum! Center?

A:   Yes. The Galt House Hotel is the official hotel of the KFC Yum! Center. If booking at the Galt House use promotional code UOFLGRAD. 

Upon arrival in Louisville, visitors have 10,000 hotel and motel rooms to choose from and some may offer special discounted rates to U of L participants, including graduates, families and friends.   For area information go to LOUISVILLE

Q:  Who may participate in the May Commencement Ceremony?

A:   Students who will graduate by the end of the May 2014 semester or have graduated in an earlier term.  A student who is graduating in a later semester may participate in the ceremony following their graduation. Student name listing in the program book is generated from the approved degree list. Your ceremony name call card is generated from the cap and gown online order list and is verified against the degree list. 

If you order a cap and gown and find that you are not eligible to graduate or cannot attend the ceremony, contact the Commencement Staff at  852-6528 before the March 31st deadline and your cap and gown order may be canceled and a full credit issued. If the ordering deadline has passed, refunds cannot be issued since your apparel has gone to production. Bachelor and master students must pick up the apparel during distribution and may use it in a later commencement ceremony when graduating. PhD-JD-AuD-EdD student rental apparel must be canceled before the March 31 deadline to receive a refund.

Q:  Is attendance at the University-wide rehearsal on Friday, May 9th required? 

A:   YES! All students attending the University-wide ceremonies on May 10th are required to attend the commencement rehearsal. The rehearsal will cover the processional and other student concerns, and will confirm your name call card and your place in the line-up.  Doctoral graduates attending the Hooding Ceremony do not rehearse.

Q:  Are tickets required to attend the ceremony?

A:   No. Tickets are not issued for the ceremony and you may invite as many guests as you wish.

Q:  How do I receive my cap and gown?

A:   If you place an online order before the March 31 deadline, your order will be ready for pick-up in the Red Barn on the published distribution dates.  See Cap and Gown Distribution from the left menu for a schedule of dates and times. AuD, EdD, and PhD student rental apparel will be picked up by the SIGS-Graduate School staff and delivered to the Practice Court, KFC Yum! Center.

Q:  Do I have to pick up my apparel in person or can someone pick it up for me?

A:   When you pick up your cap and gown, you are encouraged to check your order for correct contents and size. Be sure to have your confirmation order number with you. If someone else picks up your apparel, that person must assume the responsibility for you. There will be no exchanges after distribution closes on Friday at 4:00 p.m.  All student classkeeper apparel must be picked up during distribution. Unclaimed apparel will not be refunded, credited or stored for later pick up.

Q:  How do I buy souvenir tassels?

A:   You may purchase souvenir tassels online when you place an order for your cap and gown or you may purchase a souvenir tassel at the Red Barn during apparel distribution. Souvenir tassels are Red and Black and display the University's Minerva Seal. The souvenir tassel is not worn during the ceremony. The color tassel packaged with your apparel is worn during the ceremony and depicts your degree. Degree color tassels do not carry a year tag.

Q:  What about Honor cords?

A:   Students graduating with honors will be identified on a list provided by the Dean's office of their school or college. If you believe you are eligible for honors and you are not on the list, you must go to your Dean's office to resolve the issue and get written permission to purchase a cord. Check with your advisor to see if your school/college offers honors for you degree level/program. Honor cords may be purchased at the Red Barn during apparel distribution dates and times.

Q:  Where can I buy a class ring?

A:   Class rings may be ordered from the online ordering site. 

Q:  Where can I buy a Commencement video?

A:   The University‚Äôs information technology staff will provide video services at each ceremony. Ceremony DVD's will be available for purchase approximately two weeks after the ceremony.  Information for ordering the DVD may be found on the Ceremony Coverage page in the left menu. 

Q:  Diploma questions?

A:   If you have a question regarding your degree application or diploma,  see Diplomas in the left menu or contact the Office of the Registrar at (502) 852-6522 .  You may also send an e-mail regoff  Diplomas usually arrive in the Registrar's Office 6 to 8 weeks after commencement.

Q:  When will my degree be posted on my transcript?

A:   Most degrees are posted on transcripts one month after commencement. You can check your unofficial transcript from the UofL web site:  Unofficial Transcript  This service provides  unofficial transcripts of  course work between Fall 1982 to the present.


Commencement ceremony information will be posted and updated periodically on this web site.

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