CODRE Diversity Application for Funds Instructions

Diversity Programming Committee

The purpose of the Diversity Programming Committee is to identify and/or support programming for staff, faculty, and students who promote diversity initiatives and social justice as multi-faceted endeavors that enhances and strengthens the campus climate as it relates to issues of diversity through educational experiences, on and off campus.

1.  All members of the University community are eligible to apply for funds. Preference will be given to those requests that clearly enhance the understanding and appreciation of diversity within the University community.  If a Recognized Student Organization, RSO, is requesting funding, they must be in good standing to be eligible for funds.

    • The Committee’s goal has been to fund student, faculty, and staff events that are more likely to have a direct benefit to the campus and our efforts to create an inclusive environment.  We do not fund:
      • Operating costs (e.g. costs related to conducting business).
      • Events or programs that have already occurred.
      • Out-of-State travel
      • Programs that members of the U of L community cannot attend.  Everyone at U of L has the option to attend a CODRE co-sponsored event.  Example of an event or program not sponsored would occur when transportation is not provided for members of the U of L community to attend or participate by the planning organization or unit.
      • An Application for Funding is for one time funding. Projects taking place or programs being developed over multiple years (i.e. a grant) are ineligible for funding.

2.  Application for funds should be received no later than 30 days prior to the event for which funding is sought. No funding requests will be approved after April 30 of the current academic year. Please begin the process by going to the Engage UofL webpage and loging in. 

3.  Funding requests are limited to $500.00 per collaborative request (a descriptive justification of the collaboration consisting of two or more organizations). 

4. CODRE is a co-sponsor of events.  We will not be the sole sponsor of an event, unless it is a CODRE event.

5.  For reimbursements, original receipts are required. To transfer money, three options are available:

    • Unit Speed Type
    • IUT, an Intra-University Transmittal, must be initiated by the event or program planner awarded the sponsorship for reimbursement with the original receipts.
    • Pro Card, if asking for reimbursement from CODRE, the original receipts are required.

6.  Branding Policy for all publicity requires either the name Commission on Diversity and Racial Equality, and acronym CODRE, to be listed as a co-sponsor or permission and use of the appropriate CODRE logo for your publicity be approved before any publicity can be posted anywhere. Failure to comply will result in these funds being forfeited.

7. A draft of all forms (i.e. yard signs, posters, flyers, etc.) publicity is required with the Application for Funding. The final version and photos of the event should be submitted with the Evaluate Form (see #7).

    8.  The CODRE Diversity Programming Evaluation Form must be submitted thirty (30) business days after the event. 
    Failure to comply with this requirement will result in loss of eligibility for funding for one year.

      9.  Thirty calendar days are required between funding of the event or programs of organizations or units.

      10.  Please send any additional attachments to the CODRE Diversity Programming service account.