Honors Program Emergency Plan

Honor’s Program, College of Arts and Sciences

Flu/Emergency Plan

Administration of the Dean’s Office in the event of flu outbreak/emergency

In the event of illness or other emergency that causes the Dean to be unavailable, back-up would be provided by (in order):  Associate Dean for Faculty Affairs,  John Ferre; Associate Dean for Undergraduate Education, Julia Dietrich; Associate Dean for Research and Graduate Education, Robert Buchanan; and Associate Dean for International, Diversity and Outreach Programs, Nefertiti Burton.  If it is necessary for one of the Associate Dean’s to fill in for the Dean, as soon as possible notice will be sent by e-mail to the Chair list serv with a copy to the Department Business/Budget Contact distribution list (distribution list of department Unit Business Managers).

In the event of an emergency situation or extensive flu outbreak, e-mails related to the emergency are to be sent directly to the Dean jbhuds01@louisville.edu , with a copy to Assistant Dean for Administration, Anne Domeck a.domeck@louisville.edu  and the Dean’s Administrative Assistant, Pam Maze pam@louisville.edu .

The Dean will provide department chairs and department unit business managers with his contact information (cell and home number). If  the department chair should become ill (or otherwise unavailable) during a flu outbreak or other emergency, the Dean’s cell phone and home phone numbers should be given to the chair’s back-up person. 

Administration of Departments in the event of flu outbreak/emergency

The following points should be addressed in the H1N1/emergency preparedness plan for your department or program:

• How can the College operate when key administrators and support staff may be "out?"

  Use of back up persons

• How can we maintain efficient communications with one another when some or all of us are "off-campus?"

 E-mail and phone calls

• How would your department/unit function if the chair/director, UBM or other key persons were out? 

 Luke Buckman will serve as backup

• How would you handle classes when the instructor may be "out" for an extended period?

              See appropriate department

In addition to those four general categories, if you have not already done so, please include the following information in your plan:

• List who would serve as “back up” to the department chair or program director in the event you are ill.  If that person is ill, who would be “third in line?”  1.)Luke Buckman  2.) Melissa Stordeur
• List the department’s Unit Business Manager (or the person who functions in this role for your department).  List who will serve as his or her back up?   If that person is ill, who would be “third in line?”   NOTE:  For small and mid-sized departments or programs, the depth of back-up coverage may have to be reduced. Will Armstrong is UBM;  Dr. John Richardson is back up
• Identify the primary person(s) responsible for your department’s website.  Indicate the “back-up” plan for how your department would arrange to make changes to your department’s website if your “web person” is unable to post critical information or make timely updates. 1.) William Armstrong   2.) Nichole Burruss