Dept of History Emergency Plan

History Department H1N1 Plan:

Administration:
Chair:
In case of illness and necessary absence, the Chair of the history department will contact the department staff and the vice-chair, who will serve as acting chair.  In the meantime the chair will continue to stay in touch with the office staff by phone.  If the vice-chair is also sick then the department will turn to the most recent previous chair to step in.
Chair: Tracy K’Meyer.  Office 852-6817;  Office fax 852-0770
Vice-Chair: Lee Shai Weissbach  852-3755 
Back up: John McLeod.  Office  852-3702

Staff:
There are two full time staff persons in the Department of History.  They are cross-trained to the extent that they can and have in the past performed each other’s functions in emergency situations.  They have each others passwords and thus can access each other’s computers.  If one is absent the other will take up the extra work and carry on vital functions.
Unit Business Manager: Jon-Paul Moody.  Office 852-3615
Secretary: Lee Keeling.  Office  852-6817 or 6818 (responsible for department website, with Jon-Paul providing website back-up if needed)

Student assistants:
A group of graduate students serve as office assistants and staff the History Help Center.  They are all equally capable of carrying on these duties.  They can also help cover basic office functions such as answering the phone and keeping the doors open if either of the staff members is sick.  If necessary History Help Center hours will be cut to free student assistants to work in the office.

Faculty:
In response to a request from the chair faculty sent in notes about what they would do if they became sick and had to miss a week of class.  A full list of these responses is being kept by the chair and department staff as a reference.  The most common plans are:
•    Cancel class and rearrange the schedule in order to cover the material in a different way over the rest of the semester
•    Use blackboard to communicate with students, distribute assignments and readings, and in one case to record and distribute lectures
•    Arrange for a substitute or to have a film shown that would otherwise come at another point in the semester

All faculty understand the need to work with individual students who are ill to help them make up missed assignments.